Data Entry Operator

Technical Level

• Assist in designing of project specific database & tools.
• Giving constructive feedback on project operations to Field teams and help with troubleshooting on missing/incorrect data
• Recommend training to increases skills and compliance of field staff.
• Ensure formal and informal project database & reports are submitted in a timely and efficient manner.

Specific Responsibilities

• The Data Entry Operator will be responsible for the data management which includes timely collection of records, entering data in the MIS system, verifying the data, reporting.
• Coordinate all field activities with implementing staff
• Assist in designing of project specific data collection tools.
• Conduct frequent field-visits to project locations for cross verification and validation
• Conduct interviews with project team members
• Giving constructive feedback on project operations to Field teams and help with troubleshooting.
• Recommend training to increases skills and compliance of field staff.
• Ensuring formal and informal project data reports are submitted to Project manager in a timely and efficient manner.
• Maintain confidentiality and observe data protection guidelines and filing as per IR Achieve Record Management Policies
• To assist in the identification and production of management information and statistics for management at all levels, including the appropriate analysis and compilation of reports as required
• Support programming and field staff to ensure that projects are carried out with participation from all affected communities (including women) and that information is shared with affected communities.
• Maintain the Conflict and Feedback Mechanism database and conduct regular analysis to inform decision making and future project designs
• Ensure that all programmes are designed and implemented in accordance with CHS

Programme Learning and documentation

• Work with programme staff to promote learning culture and ensure learning is shared across field offices by encouraging cross learning between and within sectorial teams, tracking trends and recommendations and progressing their implementation in the planning and project design where appropriate;
• Support in programme documentation and sharing of learnings at the field level.
• Participate in the design and implementation of quality evaluations (needs assessments, situational analysis, baseline, and end line assessments, real time evaluations etc;) by providing technical support and/or identifying resources within IR Pakistan and externally;
• Support and/or promote utilization of data generated through MEAL activities and events such as monitoring visits, baselines, assessments, reviews, real time evaluations etc; by conducting regular and/or periodic trends analysis and producing short and precise internal reports in line with IR requirements after data entry

Operational Level

• Preparation of weekly / monthly work plans.
• Maintenance of hard record that includes field visits reports, beneficiary data, assessment record, distribution record & other documentation.
• Ensure punching accurate information in MIS/Excel Databases
• Ensure appropriate beneficiary’s data collection & screening prior to making any transaction
• Ensure proper filling of forms & formats as per desired standard
• Extend support Data Analyst/ Project Officer/ MEAL / Communications staff for gathering desired information.
• Ensure availability of up to date info in MIS on regular basis with consultation of Project Teams
• Close coordination with line manager for effective implementation of project activities

Organizational Level

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.
• In depth understanding of IR values and their demonstration in the field while working with communities.
• Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.
• Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground.
• Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.
• Participation and facilitation in implementation of IR seasonal programmes & emergency response. 

Value Added Skills 

• Data Entry procedures, Database Development MIS tools utilization and Intermediate experience in MS Excel
• Understanding of  Social Mobilization, Profiling and Documentation
• Tools development skills for emergency response, analytic and report writing skill
• Inclusion

Person Specification

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

 “Please note, Islamic Relief is only able to accept applications from candidates who are eligible/allowed to work in the Pakistan.”

Additional Requirements

All offers of employment will be subject to;

Satisfactory references and appropriate screening checks, which can include criminal records checks.

IR also participates in the Inter Agency Misconduct Disclosure Scheme .In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Recommended candidate(s) would be required to submit HEC attested documents

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.