Assistant Supply Chain / Services Officer

Job Purpose:

The incumbent will be responsible for Execution of functions related to Logistics, Procurement, Facilities Management, Recordkeeping, Vendors Management, Security Management and Warehousing

Technical Level

Asset Management

• Assist SC&S Officer to Manage Fixed Assets at FO Office Level. Ensuring all the existing and newly purchased fixed assets are properly tagged.
• Assist the SC&S Officer  for Ensuring periodic reconciliations of all the fixed assets and all the fixed assets are maintained properly

Fleet Management

• Authorize vehicle movement and maintain entries in Stride, Log Book and VMS.
• Timely fuelling of vehicles
• Vehicle repair and maintenance to ensure IR Fleet remains is working condition all the time

Event Management

• Event management/ arrangements in seminars, conferences and interviews.

Security

• Assist SC&S Officer  for Ensuring the promulgation and implementation of effective security system for office and vehicles

Facilities Management

• Manage and supervise all matters related to Office, Staff residence and warehouse

Procurement

• Assist SC&S Officer for Timely procurement based on complete Procurement request which is duly approved.
• Assist the program team in developing procurement plans

Warehousing

Ensure that all warehouse movements are recorded in a timely manner in the warehouse register and warehouse portal

Operational Level

• Coordinate with internal (Area and CO procurement leads, Project Lead, Department leads at FO) & external (Vendors, Line department, Law enforcement agencies) stakeholders related to timely procurement, assurance of staff security and other matters of mutual interest.
• Ensure preparation & record management of AO-level procurement records/information so that may be accessed by relevant individuals as & when needed.
• Ensure the preparation, submission and payment of vendor payments
• Supervision of support staff at the AO level and maintained records (Leave, Timesheet, over time and appraisal)
• Identification and addition of new vendors and preparation of vendor database
• Assist in coordination with LEAs,s and generating security alerts
• Ensure proper filling of forms & formats as per desired standard
• Close coordination with line manager for effective implementation of policies/guidelines.

Organizational Level

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real-time.
• Abide by the IR zero-tolerance policy towards bribery & corruption as well as sensitize others on coping mechanisms so that they can raise voices as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Assist in the identification & documentation of organizational successes for showcasing IR work
• Facilitate the organizational stance on climate change through the adaptation of environment-friendly & cost-effective approaches in your domain.
• Respect & promote the organizational stance on workforce diversity & support the efforts being made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in carrying out organization activities.
• Ensure periodic field visits to witness the challenges and implementation of activities at ground level.
• Participation and facilitation in the implementation of IR seasonal programmes

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide's vision, mission, and core values..

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our values and commitment to safeguarding

The organization is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organization engages. The organization expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. The organization also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Pre-employment Checks:

Any employment with the organization will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Please Note:

• The position will be filled on a rolling basis, so we encourage interested candidates to apply as soon as possible. Applications will be reviewed continuously, and the role may be filled before the deadline if a suitable candidate is identified..
• Islamic Relief is an equal opportunities employer

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.