Director of Operations Admin / Finance

Integral Global

Islamabad , Pakistan

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Posted 2 hours ago 53 views Report Job

PKR. 1,000,001+/Month

The position ensures compliance with USAID regulations, local laws, and organizational policies, driving efficient project implementation and resource management.

Key Responsibilities:

A. Financial Management:

Lead the development, monitoring, and revision of project budgets in collaboration with the Chief of Party (COP), Deputy Chief of Party (DCOP), and technical teams.
Ensure compliance with USAID financial management rules, including allowable cost principles.
Provide regular financial forecasts and reports to USAID, ensuring timely financial reporting as per the award agreement.
Ensure accurate and timely accounting of project expenditures in compliance with Generally Accepted Accounting Principles (GAAP) and USAID rules.
Prepare for and facilitate audits, ensuring full cooperation with external auditors and USAID oversight teams.
Manage payroll systems and tax obligations in compliance with local labor laws and regulations.
Develop and enforce strong financial controls to ensure responsible use of project funds.
Oversee cash flow management, fund disbursements, and banking operations to ensure smooth project operations.
Prepare and submit accurate and timely financial reports for USAID and the headquarters office.

B. Administration & Operations:

Oversee recruitment, onboarding, and performance management of project staff.
Ensure that all HR policies are in compliance with local labor laws and USAID requirements, including gender equity and diversity.
Manage employee contracts, benefits, and compensation packages.
Oversee the day-to-day administrative operations of the project office, ensuring a conducive working environment.
Manage office leases, equipment, and supplies procurement, ensuring cost-efficiency and compliance with USAID procurement standards.
Oversee procurement processes to ensure compliance with USAID’s rules and regulations (FAR and AIDAR), including competitive bidding and documentation requirements.
Negotiate and manage contracts for goods and services, ensuring value for money and transparency.
Manage logistics for project activities, including travel arrangements, event coordination, and vehicle management.
Ensure compliance with safety and security protocols for all staff and assets, including liaising with security personnel as required.

Qualifications:

Education:

Master’s degree in Finance, Business Administration, Accounting, Public Administration, or related field.
Professional certification (CPA, ACCA, or equivalent) is highly desirable.

Experience:

At least 10 years of relevant experience managing finance, administration, and operations for US Government funded projects, with at least 5 years in a senior management role.

Proven experience with USAID projects, including in-depth knowledge of USAID rules, regulations, and procedures (FAR/AIDAR compliance).

Skills:

Strong leadership and management skills, with the ability to oversee multiple teams and functions.
Excellent financial analysis, budgeting, and reporting skills.
In-depth knowledge of procurement processes and regulations.
Excellent communication and interpersonal skills, with the ability to liaise effectively with USAID, local authorities, and other stakeholders.

Languages: