Finance Coordinator

Education:  ACCA, CA Finalist

Experience: 5 years of experience in Donor Agency's grant-funded project with similar role.

TASKS & ACCOUNTABILITIES: 

Payables’ Management:           

• Review of vendor payments to ensure they are made on timely basis after due verification.
• Assist in resolution of queries before payment processing & giving advice to PSM
• Ensuring all payments are made with appropriate supporting duly verified by relevant deptt
• Review for completeness of Supporting’s, & Tax status of vendor, cheque Title, etc.
• Ensuring timely disbursements of cheques to vendors & others as per policy time frame
• Follow-up on unpresented / long outstanding cheques
• Ensuring reimbursement of perdiems and travel expenses claims as per approved policy
• Ensuring existence of and compliance of effective controls over all banking transactions

Petty Cash Management

• Implementation of Petty Cash Imprest system in eight self-implemented districts
• Review of petty cash advance requests & replenishments as per imprest limit for PMU, two Provincial offices, and eight Self-implemented districts for compliance with petty cash policy.
• Capacity Building by guiding new SID’s staff on Petty Cash policy and recurring expenses for allowed & disallowed expenses and flow of financial documentation.
• Timely provision of advances to districts
• Provision of accurate templates to be used for IOU Forms / Vouchers & Expense Summary to new SIDs

Employee Advances Management:

• Review advance requests received from PMU, two Provincial Offices & eight Self -implementation districts for provision of budget approvals.
• Review of approvals from Department Heads & Project Director before payment
• Review of party wise ledgers for all District Coordinators of SIDs, Admin Assistants & Provincial Managers of two provincial offices for their timely adjustments as per policy.

Payroll Processing:

• Review / Rechecking Monthly Payroll for calculation of EOBI, PF, PF Loans, Expense Reimbursements, Employee advance adjustments, and tax deductions.
• Review of Recon from Last month payroll to current month payroll
• Review of Payroll in GL to ensure it is booked against correct budget Lines
• Ensure Payroll is signed by Signatories as approved limits
• Check Calculation of final settlement of employees & coordinate with Karachi office for payment of P.F.
• Coordination with Bank for provision of Payroll Transfer instructions to credit employees accounts.

Grants’ Receipt Recording & Disbursements

• Ensuring accurate recording of donations received for grant as per grant notification using correct exchange rates
• Review of cash disbursement requests of FPHC & BRSP
• Ensuring grant disbursements are processed as per approved request received in designated bank accounts of SRs
• Reporting of Grants’ Receipts above PKR 5 Million to TIH Karachi HO as per requirement on Monthly Basis

Taxation & Tax Reporting:

• Close liaison with supply chain and procurement department to provide value input of sales tax and withholding tax exemption available to TIH on procurement of goods and services
• Ensuring application of correct tax percentages on deduction of withholding and sales tax for filers and non-filers
• Ensuring deposit of WHT and Sales tax withheld on timely basis of Govt. of Pakistan treasury
• Review of tax reporting for WHT & SST deducted for submission to Karachi HO on monthly basis

GL / Accounting System Maintenance:

• Prepare and Update Chart of Account & Cost Centers in Accounting System as per approved budget line and GF reporting requirements.
• Review of all system generated vouchers for their accuracy for account codes / budget lines, cost centers,
• Updating / Maintaining GL by opening new account codes after validating the request
• Updating / Maintaining GL by opening new cost centers after validating the request
• Review of Access rights for Data Entry Users

Coordination with Banks / Head Office:

• Coordination with Banks for new account openings,
• Resolving queries CBC calls for clearance of Cheques
• Liaison with concerned person in TIH Karachi for maintenance of proper receipt and dispatch record of payment vouchers and cheques
• Liaison with TIH Karachi for Signing of bank cheques from signatories

Budgeting

• Ensuring correct budget code allocation for all payments / disbursements in coordination with Sr. Grants Coordinator
• In absence of Sr. Grants Coordinator preparation of Variance analysis reports for actual and budgeted expenses i.e. budget line item wise and provide HO reports.

Capacity Building of Finance Staff:

• Review need for Finance Staff training by identification of weak areas.
• Conduct inter-department capacity building exercise for new joiners.

Support to Provincial & District Offices & SRs:

• Coordination with Provincial offices of GF Malaria Project in KPK & Baluchistan and eight district offices therein for their financial queries and providing guidance for their resolution.
• Review of financial documentation of FPHC & BRSP as per guidelines of GF Malaria Grant along with personal visits at their respective offices

Audit Coordination & Support:

• Act as Lead coordinator for Grant external audits
• Coordination with Internal Audit for all Pre & Post audit issues.
• Conduct Quarterly SR financial reviews & report findings