Posted Jul 06, 2026 454 views
Indivi is seeking a detail-oriented and organized Office Assistant to provide comprehensive administrative support in the private housing sector. With over 12 years of experience required, the ideal candidate demonstrates proficiency in calendar management, document preparation, data entry, and effective communication. This role involves managing schedules, maintaining accurate records, and supporting day-to-day office functions using various software tools including Microsoft Office Suite and specialized applications. The Office Assistant plays a critical role in ensuring smooth office operations and providing excellent customer service while adhering to company standards.
The successful candidate will have expertise in Coral Draw, AutoCAD, MS Word, Excel, Inpage, and other internet tools. Although this position does not involve managing a team, it demands strong multitasking abilities, attention to detail, and a commitment to accuracy in handling documents and data management. The candidate will collaborate with different departments, handle file management, and utilize email management tools to maintain streamlined communication within the organization and with external contacts.
Responsibilities
- Manage daily office activities including calendar scheduling, appointment setting, and meeting coordination to support smooth business operations.
- Prepare and organize a variety of documents, ensuring accuracy and completeness for internal use and external correspondence.
- Perform data entry tasks with precision, maintaining up-to-date records including client information and project details.
- Utilize Microsoft Office Suite and other specialized software such as Coral Draw, AutoCAD, MS Word, Excel, and Inpage to handle document creation, editing, and data processing.
- Maintain effective file management systems both electronically and physically, ensuring easy retrieval and confidentiality of information.
- Provide customer service support by addressing inquiries, processing requests, and communicating professionally with clients and vendors.
- Coordinate email management by prioritizing and responding to correspondence using dedicated email management tools.
- Support data management activities by updating databases, tracking project status, and compiling reports as required by management.
- Utilize internet resources to assist with research, information gathering, and communication needs.
- Maintain accurate recordkeeping practices to comply with company policies and regulatory requirements.
- Collaborate with team members and other departments to ensure seamless workflow and timely completion of tasks.
- Adapt to changing priorities and handle multiple responsibilities efficiently in a fast-paced work environment.
Skills
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