Document Controller

HRSI is seeking a detail-oriented Document Controller to manage and safeguard all project and company documents, both electronic and hard copies. In this role, the Document Controller ensures that documents are properly registered, classified, distributed, and archived according to company policies and client requirements. The ideal candidate systematically maintains document numbering, version control, and revision management to guarantee document accuracy and integrity throughout the project lifecycle. This position demands close coordination with various departments, including project managers, engineers, and quality assurance teams, to facilitate smooth document workflows and timely distribution of critical information. The Document Controller plays a crucial role in maintaining confidentiality and security of sensitive data, preparing document status reports, and supporting internal and external audit processes. A strong understanding of document control procedures, quality management systems, and industry-specific experience, especially in sectors such as construction, engineering, manufacturing, or oil and gas, is highly valued. This role requires excellent organizational skills and the ability to manage information efficiently without managing a team.
Responsibilities

Maintain and manage all project and company documents, including electronic and hard copies, ensuring accuracy and confidentiality.
Register, classify, distribute, and archive all incoming and outgoing documents following company policies and client standards.
Implement and monitor proper document numbering, version control, and revision management to maintain document integrity.
Oversee document review and approval workflows to ensure timely processing and compliance with quality management systems.
Update and maintain document registers, logs, and tracking systems to provide accurate status and retrieval information.
Coordinate with project managers, engineers, quality assurance, and other departments to facilitate smooth document exchange and compliance.
Maintain document confidentiality and security, ensuring sensitive information is handled according to company standards.
Retrieve and distribute documents promptly upon request, supporting operational efficiency and project deadlines.
Prepare comprehensive document status reports and assist with internal and external audits to demonstrate compliance with document control procedures.
Archive completed project documents according to company retention policies to support future reference and legal requirements.

Skills

Records Management Document Management Systems Version Control Filing and archiving Communication Information Security Document Management Systems (DMS) Electronic Records Management (ERM) Quality Management Systems Audit Support Data Entry

Job Details

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Karachi, Pakistan

Gender:

Male

Minimum Experience:

Fresh

Apply Before:

Aug 22, 2026

Posting Date:

Jul 21, 2026

HRSI

· 11-50 employees - Karachi

Human Resource Solutions International (HRSI) was constituted in early 2004 and today we are amongst the leading HR solution providers and Executive Search firms in Pakistan. We are privileged to be considered premier human resource solutions for our clients; we perform the role of being a distanced HR department for our clients, carefully analyzing and fulfilling all their needs. rnOn the Executive Research front, HRSI assists over 70 MNCs & Blue Chip clients in Pakistan, Southeast Asia & UAE operating in 20 different Industry verticals. HRSI is also an exclusive partner of “The International Executive Search Federation (IESF)”; world’s largest executive search network, with an alliance of leading executive search firms, in 43 countries. Therefore, HRSI excels in providing global reach via local partnerships.