Personal and Business Assistant

We are looking for a highly reliable, trustworthy, organized, proactive, and tech-savvy Personal & Business Executive Assistant for a long-term working relationship. This is a high-trust and high-responsibility position. Our executive requires an assistant who can manage both personal and business matters, communicate with people on the executive's behalf, and handle confidential information with the highest level of professionalism and discretion. Responsibilities Manage our executive's calendar, meetings, appointments, and daily tasks Schedule doctor and other personal appointments Arrange business and personal travel, including flights, hotels, and transportation Research and communicate with vendors, contractors, and service providers Coordinate business and technology projects, including website development Follow up with people and ensure assignments and projects are completed Conduct online research and provide organized information and recommendations Represent our executive at certain meetings or business engagements when needed Handle other personal and business administrative tasks as required International Travel The assistant should be flexible and willing to travel internationally when needed, including traveling on behalf of our executive. Potential destinations may include Dubai/UAE, Qatar, different cities in Pakistan, Europe, the United States, and other international locations. A valid U.S. visa is a major plus, as well as the ability to travel internationally with minimal visa restrictions. Trust, Confidentiality & Background Check This is a very important requirement. Because this position involves managing matters on behalf of our executive, the selected person may have access to personal information, confidential business information, travel details, schedules, documents, and other sensitive data. We are therefore looking for someone with an excellent record of integrity, trustworthiness, and professionalism. The selected candidate will be required to successfully complete an extensive background and identity verification check before receiving access to sensitive information or taking on certain responsibilities. Strict confidentiality, discretion, and professionalism are essential. Requirements Excellent English — written and spoken Urdu and Punjabi speaking ability strongly preferred Highly reliable, trustworthy, organized, and detail-oriented Proactive and excellent at following up Comfortable communicating and handling matters on behalf of our executive Tech-savvy and comfortable with Google Workspace, Microsoft Office, Zoom, ChatGPT/AI tools, etc. Able to work independently with minimal supervision Flexible regarding working hours and international travel Available for some overlap with U.S. Eastern Time Willing and able to successfully complete the required background check Experience with website development/project coordination is a strong plus, although the candidate does not necessarily need to be a developer. We are looking for someone who can become a trusted long-term assistant, take ownership of responsibilities, and help our executive effectively manage both personal and business affairs. Please include your experience, languages spoken, current location, travel/visa status (especially U.S. visa), availability, time zone, and hourly rate in your proposal.

• Manage the executive's calendar with precise scheduling of meetings, appointments, and daily tasks.
• Schedule personal appointments such as doctor visits to maintain the executive’s well-being.
• Arrange comprehensive business and personal travel plans, including booking flights, hotels, and transportation, with attention to international travel logistics.
• Research, communicate, and coordinate with vendors, contractors, and service providers to support business operations and projects.
• Lead the coordination and follow-up of business and technology projects, including website development, ensuring timely completion.
• Track and manage expenses related to personal and business activities efficiently and accurately.
• Conduct detailed online research and compile organized information with actionable recommendations for the executive.
• Represent the executive professionally at designated meetings and business engagements as required.
• Supervise, guide, and motivate a team of five assistants to achieve daily operational goals and project deadlines.
• Handle various personal and business administrative tasks with discretion and confidentiality.