Finance Officer

Base Location: DI Khan

Number of Positions: 01

Gender: Male/Female

Reports to: District Coordinator

Job Purpose: To manage the area/field finance team and effective control of all financial matters ensuring reporting and compliance with donors and Organization’s financial guidelines

 Key Accountabilities:

Financial Management of Area & field offices;

• Review of daily Financial transactions/documents to ensure the compliance of organization’s financial policy & procedures
• Management of Liquidity at Area & Field Offices so project activities not effected due to short of funds
• To ensure the timely preparation of Monthly Bank & Cash Recons
• Monitoring of daily activity Report of Area & Field offices “daily posted transactions in system”
• Month End Closing Review
• Monitoring of Long outstanding receivable & payables
• Ensure Bank Signatories are updated and send the request for Updating as soon as any employees left the organization or new addition required
• Fixed Assets Verifications to align it with Fixed assets Register
• Managing Shared cost Charing as per policy & Procedures

Tax Management and regulatory requirements.

• Deduction of Sales/Income taxes from vender/consultant/employees payments as per Govt. tax laws
• Submission of Monthly/quarterly Sales Tax Returns as per FBR deadlines
• Submission of Tax amount into Govt. Treasury on Weekly basis (or as per specified deadline by FBR)
• Facilitation in Tax Audits by providing reference documents, details etc.
• Organize Tax Sessions for All area & field Finance Staff & sharing of Tax help sheets
• Provision of Withholding income tax data to CO for Tax Returns

To ensure the Smooth business continuity by participating in Area Management meeting Forums & liaising;

• Participation in monthly AMT & PMT meetings and give overall financial snapshot of the programme by highlight the key issues to address them timely.
• Participate in Weekly Procurement Committees and ensure that procurements are as per donor/Organziation’s policy & procedures.
• Participate in Areal level donor meetings
• Meeting with Banks and Regulatory bodies to maintain healthy relationship

Support Programme team in preparation and management of project's budget & Reporting;

• Initial Budget preparation based on defined activities in proposal along with ABC costing. Make sure the rational costing of shared cost.
• Sharing of monthly BVA reports with analyse for programme team which support them on financial planning and budget monitoring
• Make sure all project’s budget are properly uploaded on Ammanah-ERP with approval matrix.

Capacity Building of Staff/Cos/IPs;

• Have orientation session for new joiners on financial systems, Budget monitoring, managing Advances & settlements etc.
• Tax session of area and field finance staff on tax laws and on its updates.
• Area & field finance team sessions on Standardization of financial management process as guided by country office.
• Sessions on financial management for community organizations/Ips
• Capacity building of finance staff on budget management and operations to develop second level leadership.

Operational

• Coordination (internal & external stakeholders)
• Record management (both soft & hard) related to job role.
• Working knowledge of MS Office, Outlook, ERP systems
• Communication, Planning & Scheduling, Time, Stress & Conflict Management, Situation handling, Leadership Skills, Work load & team management
• Advance Excel knowledge and techniques

Organizational

• Demonstration of organization’s Values while working with teams / stake holders
• Empowering others to ensure procedural accountability
• Knowledge of organization’s strategic priorities
• Collaboration & networking with others for continuous improvement
• Adaptation of environment friendly & cost effective approaches in your domain
• Respect & promote the workplace diversity with special focus on inclusion
• Exposure at field level to internalize the implementation philosophy

Person Specification: It is essential that the post holder shows a good understanding and sympathy with organization’s values and principles as well as commitment to organization’s Worldwide vision, mission and core values

Qualification: Bachelor/Masters in finance/ACCA/CA qualified

Experience: At least 3 years’ experience with Master or 5 years’ experience with Bachelor degree. Having experience of managing key requirement of humanitarian donors like ECHO/EU, UNICEF, UNDP, UN, OCHA, SIDA and WFP etc.

Language: 

• Urdu, English and local languages

Key Personal Qualities:

• Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.
• Analytical thinker with strong conceptual and problem-solving skills.
• Good communication skills in local as well as English / Urdu language
• Has a positive nature and able to overcome issues that create hindrance in achievement of entrusted goals / objectives.
• Has a learning attitude and a continuous improvement philosophy.

Value Added Skills

• Advance Excel
• Ammanah-ERP ERP and Atlas Reporting

Computer/other Skills:

• MS Office, Outlook, ERP systems familiarity

Please note, we are only able to accept applications from candidates who are eligible to live and work in the Pakistan. We are unable to progress applications which would require sponsorship. 

Our values and commitment to safeguarding

The organisation is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organisation engages. The organisation expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. The organisation also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Pre-employment Checks:

Any employment with organization will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

We are an equal opportunities employer.

DECLARATION:

By applying for this position with the organisation;

Declarations # 1: “I hereby confirm that I have never been involved and/or charged in violation of SEAH (Sexual Exploitation Abuse & Harassment) related concerns in my career.”

Declarations # 2: “I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.”

Declarations # 3: “I agree that information contained within this application and supporting documents (including "sensitive information”) may be accessed, stored and used and by the organization in accordance with the Data Protection Act 1998.”