Female Executive Assistant to CEO

THE NEXUS INNOVATIONS is seeking a highly organized and professional Female Executive Assistant to provide dedicated support to the CEO in Karachi. This full-time position requires a confident communicator who can manage sensitive management-level information with discretion. The role involves handling a wide range of administrative, accounting, reporting, and coordination tasks independently. The ideal candidate will be detail-oriented, proactive, trustworthy, and possess strong English communication skills suitable for a professional business environment. The working hours are from 6:00 PM to 2:00 AM, Monday through Friday, based in DHA Phase II Extension, Karachi. Immediate availability is essential.

Key Responsibilities
- Deliver comprehensive day-to-day executive support to the CEO, ensuring smooth operational flow.
- Organize and maintain schedules, documents, records, reports, and other critical management information.
- Maintain accurate financial records, ledgers, and account documentation to support accounting functions.
- Perform bookkeeping and accounting duties using QuickBooks or similar software efficiently.
- Enter, update, verify, and organize company data with accuracy and timeliness.
- Create and manage Excel worksheets, reports, databases, and trackers to monitor business activities.
- Coordinate with various departments to gather updates and facilitate ongoing assignments.
- Monitor pending tasks and follow up with relevant team members to ensure deadlines are met.
- Assist in preparing management presentations, summaries, and internal reports as required.
- Handle confidential business and management information with the highest level of responsibility and discretion.
- Support the CEO with administrative and operational needs proactively.
- Identify potential issues early and suggest practical, effective solutions.
- Maintain professional communication with employees, management, and external contacts at all times.

Required Qualifications
- Female candidate, preferably up to 30 years of age.
- Strong English speaking and writing skills, with clear and professional pronunciation; US or neutral American English accent preferred.
- Good understanding of bookkeeping and basic accounting principles.
- Experience with QuickBooks or similar accounting software is advantageous.
- Proficient in MS Excel, Word, PowerPoint, and general office applications.
- Ability to organize, interpret, and manage business data accurately.
- Excellent follow-up and coordination skills to ensure task completion.
- Confident, polished, and professional demeanor suitable for executive-level interaction.
- Exceptional attention to detail and strong time-management capabilities.
- Ability to multitask and manage multiple responsibilities while maintaining accuracy.
- Mature and discreet approach to handling confidential and sensitive information.
- Previous experience in Executive Assistance, CEO Assistance, Personal Assistance, Accounts, or Administration is considered a plus.

Additional Information
Due to the working hours from 6:00 PM to 2:00 AM, candidates must have reliable transportation arrangements. Preference will be given to those who can independently manage commuting to and from the workplace. This is an immediate opening for an in-person role based in Karachi. Only shortlisted candidates will be contacted for further steps in the selection process.