Accounting Officer

General mission

Under supervision of Pakistan Finance Manager, operates the mission accounting practice in compliance with both the Pakistan legal framework and the framework defined by HI. She/ he strive to produce high quality of the missions accounting and that deadlines are met.

Missions / responsibilities

Mission 1: Strategy and steering

• Implements and monitors the actions plans for HI’s Accounting strategy within his or her area of responsibility.

• Updates Accounting information and monitors accounts indicators within his or her area of responsibility.

• Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.

• Helps to identify financial and legal risks for HI within his or her area of responsibility.

Mission 2: Standards and expertise

• Deploys all of HI’s accounting policies, processes and tools within his or her area of responsibility.

• Ensures that HI’s legal obligations are met and produces the required financial documents.

• Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.

• Complies with the General Data Protection Regulation (GDPR).

• Implements and complies with procedure for archiving financial/accounting documents and publishes and updates financial/accounting documents in the dedicated workspaces.

• Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

Mission 3: Operational implementation

• Under supervision of Pakistan Finance Manager, operates the mission accounting practice in compliance with both the Pakistan legal framework and the framework defined by HI. She/ he strive to produce high quality of the missions accounting and that deadlines are met.

Responsibility 1: Ensure overall accurate cash /payments handling and reconciliation with proper controls

• Processes the payments and reception of cash/transfers during appropriate hours and in the field if needed.

• Receiving and checking the justification documents for the accountancy, including validity and correctness of calculation of the invoices

• Making sure the financial commitment procedure is respected while checking that the expenses authorizations or the reconciliation visa has been properly signed by the person in charge

• Applying the service advance rules and updating the cash advances

• Prepares the cheques for payments and ensures they are dully signed by the authorized persons.

• Registers the entries in the logbook for each operation and controls the coherence between the log book and HI procedures.

• Ensures there is no cash shortage by anticipating cash withdrawal, informing the line manager in order to prepare the withdrawal request.

• Performs weekly and monthly cash counts with the accounting officer and with other designated persons.

• Prepare the monthly cash forecast to HQ?

• Registering financial transactions in NAV on daily basis with high accuracy in terms of GAP codes, financial codes and description

• Reconciling the bank transaction with bank statement on monthly basis

• Carrying out regular cash count with cashier

• Keeping in good contact with the bank management so as to ease relations and to get banking features which ease the work

• Identifying banking risk and raise to line manager as necessary

• Closing the accounting of the mission on monthly basis on the deadline agreed with the program deadlines

• Supervise the draw up of cash-flow forecasts and ensure the optimal management of cash flow

• Leading mid and end of the year closure including providing accurate partner and bank circularization and other necessary administrative documents

• Updating banking delegation and commitment signature table as soon changes are identified

• Pulling out accounting documents from archive and make the scan/ copy for the auditor

• Provide accounting clarification as requested by auditor

• Ensure that all accounting processes are one in accordance with HI rules, regulations and standards

• Keeping updated in government accounting and taxation regulations

• Providing accounting clarification as requested by auditor

• Manage the VAT exemption when required

Responsibility 2: Carry out checking of partners accounting documents and their capacity building

• Carrying out partner’s capacity assessment in accounting before the agreement is signed

• Carrying out partner’s training and coaching before and during the agreement

• Checking eligibility of partners invoices in compliance with HI and donor rules

• Recording expenses of the partners in Navision and settle the partners accounts

• Transferring money to partner after validation of transfer request upon validation of Project Manager/ Country Manager/ Regional Finance Manager

• Providing recommendations to the partners on what can be improved in the accounting documents, bank receipts, and accounting practices

• Participate in the audit of the partner when requested.

• Skills

Professional skills - Finance

Must be proficient in Cash-flow management

Must be proficient in Accounts management

Must be proficient in Tax management

Must have the knowledge about Financial and budget management

Must have the knowledge about financial management of institutional funding

Other professional skills - HR

Proficient in Organisation design

Must have proficiency in Facilitation and/or design of training and skills development

Must be proficient in Sourcing and recruitment

Other professional skills – Risk Management

Must have the knowledge about Risk management

Must have a strong grip over Internal control

Other professional skills – Information System Management

Must have adequate knowledge about Information security management

Must be proficient in Use of the Information System.

Other professional skills – Emergency

Must be proficient in Humanitarian monitoring and emergency preparedness

Must be proficient in Emergency response

Other professional skills – Project management

Must have knowledge of Planning, monitoring & coordination

Must be proficient in Operational partnerships

Other professional skills – MEAL-IM

Must be proficient in Monitoring of results and indicators

Other professional skills – Facilities management

Must have knowledge about the Safety

Other professional skills – Humanitarian access and security

Must be proficient in security

Cross-sector skills

Must be proficient in Frameworks and references

Must be expert in Office and collaborative tools

Must have knowledge about Stress management

Must have skills to Collaborate in a global organization

Language skills:

• Excellent written and spoken English and Urdu languages

Personal qualities:

• Proficiency in monitoring and Report Development.

• Experience in collecting and analysis of gender, age and disability sensitive data. Excellent written Spoken English and Urdu.

• Proficiency in monitoring and report development.

• Proficiency in monitoring and reports development

• Proven experience to work on online formats

• Experience in collecting and analysis of Gender, age and disability sensitive data

• Ability to work in a fast-paced, dynamic, work environment

Qualifications:

Qualification: 2 years of study in the financial field

Experience:

Experience: 3-4 years of experience in the relevant field

Preferable:

• Experience of INGO representation,

• Experience/knowledge of both humanitarian and development sectors

- Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization.

- Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA (Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

- This position involves working with children, women and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and self-declaration form to help verify their suitability to work with children and women.

- Due to urgency, the position may get filled prior to the deadline.