Procurement Assistant Manager

Faisal Movers is seeking a detail-oriented and proactive Procurement Assistant Manager to support the sourcing and purchasing of automotive spare parts, tyres, batteries, lubricants, tools, and workshop consumables. The successful candidate will play a vital role in maintaining smooth procurement operations by assisting in price negotiations, managing vendor relations, and ensuring the timely delivery of materials. This position requires strong analytical skills to prepare comparative price analyses and procurement reports. The role operates under the supervision of the Procurement Manager and requires strict adherence to company procurement policies and audit processes. While there is no team management responsibility, collaboration with multiple departments such as workshop, maintenance, stores, and operations is essential for success in this role. The Procurement Assistant Manager will also be responsible for supporting emergency procurement needs, tracking inventory levels, and assisting with vendor evaluations to maintain a reliable supplier base. This position demands at least five years of experience in procurement within the logistics or automotive sector, excellent organizational skills, and proficiency in using ERP systems and Excel to generate detailed procurement reports. The role contributes significantly to optimizing the procurement lifecycle and ensuring operational efficiency at Faisal Movers.
Responsibilities

Assist in sourcing automotive spare parts, tyres, batteries, lubricants, tools, and workshop consumables to meet operational needs.
Prepare Requests for Quotations (RFQs), purchase orders, and comparative price statements to facilitate competitive pricing.
Obtain quotations from approved vendors and actively support price negotiations to achieve cost efficiency.
Coordinate with suppliers to ensure timely delivery of materials and spare parts according to agreed schedules.
Collaborate with workshop, maintenance, stores, and operations departments to understand and fulfill material requirements.
Verify invoices, delivery challans, and goods received notes (GRNs) to ensure accuracy before submission to Accounts.
Maintain accurate procurement records, vendor databases, purchase orders, and related supporting documentation for audit and reporting purposes.
Track inventory levels and assist in reorder planning for critical fleet items to avoid stockouts and maintain operational continuity.
Support vendor evaluation processes and maintain supplier performance records to ensure quality and reliability of suppliers.
Prepare detailed daily, weekly, and monthly procurement reports using Excel and ERP systems to update management on procurement activities and trends.
Ensure strict compliance with company procurement policies, approval procedures, and audit requirements to mitigate risks.
Assist in emergency purchases during vehicle breakdowns or operational demands, ensuring minimal disruption to fleet operations.
Support annual contract preparations and procurement negotiations under the supervision of the Procurement Manager to secure advantageous terms.
Continuously seek opportunities to improve procurement processes and contribute to cost-saving initiatives within the procurement function.