Executive Assistant to Vice President

Eila Solutions seeks a highly organized and professional Executive Assistant to support the Vice President with executive-level administrative, coordination, and operational tasks. This role involves managing the Vice President's calendar, appointments, travel arrangements, and daily agenda while ensuring smooth communication with internal and external stakeholders. The Executive Assistant is responsible for preparing reports, presentations, and correspondence, coordinating meetings including minute-taking and follow-ups, and supporting special projects and events. Working onsite in Bahria Town, Rawalpindi, the position demands a proactive approach, discretion, emotional intelligence, and excellent time-management to handle varied responsibilities effectively. The ideal candidate holds a bachelor's degree in Business Administration, Management, or a related field and brings at least three years of relevant experience supporting senior management. Attention to detail, strong organizational skills, and proficient use of MS Office applications are crucial. This role does not include team management responsibilities but requires efficient management of multiple tasks under pressure. Eila Solutions offers a competitive salary based on skills and experience, medical insurance including parents, provident fund, leave encashment, and performance-based increments.
Responsibilities

Manage the Vice President's calendar, including scheduling meetings, appointments, and daily activities to optimize time and priorities.
Prepare detailed schedule briefs, presentations, reports, meeting agendas, and other briefing documents to aid executive decision-making.
Draft, review, and manage professional correspondence, including emails, memos, and letters, ensuring clear and timely communication.
Coordinate and facilitate meetings by arranging logistics, recording accurate minutes, tracking action items, and ensuring prompt follow-ups.
Serve as a liaison between the Vice President and department heads, clients, and external stakeholders to maintain effective communication and coordination.
Arrange domestic and international travel itineraries, accommodation, and related logistics to ensure smooth travel experiences.
Maintain confidential executive records safely and handle sensitive information with a high level of discretion and professionalism.
Support the organization and execution of executive events, assist with expense management, and contribute to special projects or additional administrative duties as needed.
Utilize advanced organizational, time management, and multitasking skills to manage competing priorities efficiently.
Apply emotional intelligence and professionalism in interactions and decision-making processes to represent the Vice President effectively.