Logistics Assistant

We are seeking a dynamic Logistics Assistant to support our day-to-day logistics operations, including procurement, inventory management, and record-keeping, while ensuring compliance with organizational policies. The ideal candidate will have 1 to 2 years of experience in logistics or a related sector, a university degree in a relevant discipline. Should have strong skills in procurement fundamentals, conflict management, and analytical thinking. Fluency in English and Urdu is required, with knowledge of local languages being an added advantage. We are looking for someone who can manage their own work priorities, adapt to a tropical climate, and work effectively in a multicultural team. f you are committed to strong ethical standards, confidentiality and motivated by career growth this role offers an exciting opportunity to grow in a partnership-based environment.

Responsibilities:

Core Areas of Responsibilities

Technical Inputs

Assist in maintaining accurate logistics records, including procurement, inventory, and asset databases.
Assist the logistics department in handling queries from vendors and assigned partners.
Conduct market surveys and assist in evaluating vendor performance based on financial strength and service quality.
Provide input on updating vendor data and procurement records.

Management

Assist in managing procurement processes, including collecting quotations, preparing comparative analyses, and processing purchase orders under the supervision of the Logistics Officer.
Help maintain accurate warehouse records, ensuring proper in/out management of goods and inventory.
Ensure that all logistics-related documents (LPRs, quotations, contracts) are correctly filed and maintained in both hard and soft formats.
Support in managing assets, including assigning inventory numbers and ensuring data accuracy in the asset management system.

Compliance

Ensure all logistics activities comply with WHH and donor regulations, including procurement and inventory management processes.
Assist in verifying the quality of received goods and materials against samples or specifications.
Maintain up-to-date records of all assets and inventory items, ensuring compliance with tagging and tracking procedures.
Support the Logistics Officer in preparing documents for audits, ensuring all records are accurate and accessible.

Coordination

Assist in coordinating logistics activities between WHH and partner organizations, ensuring smooth communication and timely support.
Support in organizing the delivery of supplies and materials to partners, ensuring accurate documentation and tracking.
Coordinate with internal teams to meet logistics needs, including travel arrangements, supplies, and training for field staff.
Facilitate communication between vendors, partners, and the logistics team to resolve any logistical issues or delays.

Partnership

Provide day-to-day logistical support to partner organizations, ensuring their logistics needs are met in a timely manner.
Assist partners in understanding and complying with WHH logistics procedures and procurement guidelines.
Maintain regular communication with assigned partners to provide updates and address logistical challenges.
Ensure all logistics activities with partners are documented and reported accurately for audit and compliance purposes.

Others

The supervisor can assign duties that may not be mentioned in the job description as per the case scenario, that are in line with the scope of the position.
Provision of technical assistance or support to or from Region/HQ-level upon request
Representation of welthungerhilfe's work
Provide assistance during field visits, hosting conferences/events, etc.

Skills

Microsoft Excel Inventory Management Time Management Skills Data Entry Skills

Job Details

Industry:

N.G.O./Social Services

Functional Area:

Distribution & Logistics

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Education:

Masters

Career Level:

Entry Level

Minimum Experience:

1 Year

Apply Before:

Dec 02, 2024

Posting Date:

Nov 01, 2024

Deutsche Welthungerhilfe

N.G.O./Social Services · 11-50 employees - Islamabad

Today, Welthungerhilfe is one of the largest non-governmental organizations in Germany. Non-profit making, non-denominational and politically independent, it is run by a board of honorary members under the patronage of the Federal Republic of Germany. Its work is funded by private donations and public grants.