Head of Program

Role/Responsibilities:

Under the guidance and supervision of the Cesvi Head of Mission (HoM), the Head of Programs will coordinate and be responsible for all the activities related to program management and the following deliverables:

• Oversight and technical backstopping of Cesvi programs to ensure quality program delivery and effective grants management.

• Analyze Cesvi programs and update Cesvi Pakistan country strategy for effective engagement with diverse actors at strategic, partnership, donor, and stakeholder levels.

• Ensure timely and quality implementation of ongoing projects about contractual obligations.

• Work with all departments/units, i.e., logistics, finance, and program, to follow up on project and program activities and achievements.

• Liaise with area coordinators, MEAL, and technical coordinators to ensure the production of quality reports across areas, projects, and donors.

• Ensure implementation of effective contract management, compliance, and upward and downward accountability principles across the country program.

• Channelized energies for effective pre-positioning and positive relationship development with key donors, partners, and potential allies.

• Coordination with other organizations working on similar and diverse themes for synergy development, networking, and promoting Cesvi's work.

• Maintain a record of calls for proposals and other opportunities for synergies and/or resource mobilization for timely and quality submissions.

• Ensure, in particular, that reporting guidelines, formats, philosophy, and deadlines for each project and donor are communicated clearly and standardized across the country for new and ongoing projects.

• The Program Manager/Head of Programs, in close coordination with and supervision of the HoM, will be in charge of managing and developing relations with donors and partners (national and international), promoting Cesvi strategy and brand, identifying calls and writing winning proposals or negotiate new projects. S/He will be in charge of coordinating all the writing processes of a project, including but not limited to budgets.

• Coordinate and support all proposal writings with program, finance, technical & logistics units, ensuring high-quality, well-written, and timely proposals meeting donors and Cesvi requirements, with guidance from the HoM.

• Led the resource mobilization process at Cesvi Pakistan and ensured a steady pipeline of concept notes and proposals for effective fundraising. Review of project proposals, ensuring quality and adherence to procedures of the donors & Cesvi.

• Analyzes the strategies, activities, and opportunities of donors and key stakeholders in the country (monitoring calls, collecting information, fundraising strategy and planning, and ad-hoc meetings).

• Update on a weekly and monthly basis the external relations database, which documents the latest negotiations and proposal possibilities with several key donors;

• Act as point of contact for donor communication, including organizing and hosting donor visits in the field.

• Represent Cesvi, in coordination with the HoM, vis-à-vis partners (including Alliance-2015), stakeholders, clusters and coordination body and fora, and any other appropriate networks aiming at raising Cesvi profile within the country;

• Support the strategic vision of Cesvi in Pakistan to serve more people with the highest quality programming possible, secure the necessary resources to ensure its realization, expand Cesvi activities in the country, and identify new funding sources.

• Maintain good knowledge of the Cesvi program, codes of conduct, and Cesvi Pakistan internal guidelines.

• Develop relative autonomy in the implementation of their tasks and report the progress of activities to the (HoM).

• Provide a timely report to the (HoM) about any problem arising during the implementation of any project that might harm the achievement of the project objectives or the organizational values.

• Timely inform the (HoM) and other colleagues of any issues that might endanger the security of people and goods related to the project.

• In general, guarantee availability and cooperation to any other Cesvi staff at any level.

• Be available for any other tasks directly related to the activities of Cesvi in different geographical locations in Pakistan in case of emergency provinces in case of emergency.

• Perform other duties, including administrative, as necessary and as requested.

Qualifications:

a. Education

Master degree in Development Studies, Social Sciences, or any other relevant field of study.

b. Experience:

With a minimum of five years of experience in the development/humanitarian sector, we were managing international development programs and liaising with donors. Proven Experience in project planning, implementation, proposal development, report writing, resource mobilization, networking, partnership building, and working with INGOs. Demonstrated Experience in contract management and resource mobilization from key institutional donors, especially BHA, DFID, WFP, and ECHO & EU.

c. Competencies:

• Superior organizational skills and ability to multi-task, work under pressure, meeting deadlines in a fast-paced, fluid environment.
• Excellent interpersonal communication skills to build links with staff, partners, government officials, donors, and other relevant stakeholders.
• Creative and flexible with problem-solving skills.
• Demonstrated professionalism and diplomacy.
• Ability to confidently represent oneself to high-level officials.

d. Technical Skills:

Confident and proficient in the use of MS Office, proficiency in the English language (written and spoken) is mandatory. Understanding of the complete project cycle and implementation is desired. 

Contract Duration

1.5 Year (extendable)

Monthly Salary

500,000 - 600,000

Applications received by 11:59 p.m. (PST) on 28 January 2024 will be considered for further evaluation/shortlisting. Positions will be filled on a first-come, first-served basis.

While we thank all applicants for their interest, only the shortlisted will be contacted for an interview. Interviews will be held in Islamabad. TA/DA for the interview will not be admissible by Cesvi. Cesvi is an equal opportunity employer. To learn more about who we are and what we do, please visit www.cesvi.eu.