Secretary To CEO

The Secretary to the CEO at BBJ Pipes Industries Pvt. Ltd provides comprehensive administrative and secretarial support, ensuring the smooth running of executive operations. This role demands managing the CEOs calendars, meetings, correspondence, travel arrangements, and confidential documentation with the highest level of professionalism and discretion. The Secretary effectively coordinates executive communications by preparing reports, presentations, meeting agendas, and minutes, ensuring timely follow-up on decisions and action items to support the CEOs strategic priorities. This position also involves liaising with internal and external stakeholders to maintain effective communication channels and document management systems. The Secretary must display excellent organizational, time management, multitasking, and communication skills and possess the ability to work accurately under pressure while upholding confidentiality. Although this role does not include managing a team, it requires proactive planning, stakeholder coordination, and meticulous attention to detail to support the CEOs executive functions efficiently.
Responsibilities

Manage and maintain the CEOs calendar, schedule appointments, and coordinate meetings to optimize time management.
Prepare, review, and edit correspondence, reports, presentations, and meeting agendas for the CEO as required.
Organize and coordinate travel arrangements, accommodations, and itineraries for the CEOs business trips.
Take accurate meeting minutes, track action items, and ensure timely follow-up on decisions made during meetings.
Handle confidential documents and sensitive information securely and maintain records with the highest level of discretion.
Serve as the main point of contact between the CEO and internal/external stakeholders, facilitating effective communication.
Maintain efficient document management systems to ensure easy access and retrieval of executive documents and files.
Coordinate event planning and logistics for executive meetings, conferences, and company events.
Assist in the preparation of reports and presentations by gathering relevant data and ensuring clarity and accuracy.
Demonstrate strong organizational skills by multitasking and prioritizing executive demands to meet deadlines accurately.
Apply professional communication skills in both written and verbal interactions to support the CEOs engagement efforts.
Work independently with a problem-solving mindset to address and resolve scheduling conflicts or emerging executive needs.
Maintain a professional appearance and demeanor that reflects positively on the CEO and the company.

Skills

Confidential document handling Meeting Preparation And Follow-Up Communication Management Stakeholder liaison Event Planning Meeting minutes management Microsoft Office Suite Time Management Organizational Skills Multitasking Written Communication Verbal Communication Interpersonal Skills Scheduling Problem Solving Professionalism

Job Details

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Lahore, Pakistan

Gender:

Male

Minimum Experience:

5 Years

Apply Before:

Sep 02, 2026

Posting Date:

Aug 01, 2026

BBJ Pipes Industries Pvt. Ltd

· 101-200 employees - Lahore

BBJ is a reputed manufacturer of MS & GI pipes. The Industry is located at Industrial Estate Chunian on the main Lahore-Multan Highway with its Head Office at Lahore. The factory is equipped with the sate of art machinery in pipe production, having high frequency induction welding plants with duel capability for using either the induction or contact type of welding processes. BBJ has the capability to produce pipes fully conforming to international standard e. g. BSS, API & ASTM. BBJ is approved company in Pakistan having license of API 5L & 5CT (USA), ISO 9001 � 2000. BBJ Pipes are subjected to hydrostatic pressure test to check the weld strength. To maintain strict quality control, samples of the product are also regularly checked for tensile, flattening and bend tests according to prescribed standards. To ensure that quality pipes are being produced, we use on line Eddy Current and seam annealing to normalize weld seam according to APL 5L, to avoid tempered marten site in the weld seam and in heat affected zone. BBJ concentrates its attention on each stage of the manufacturing, galvanizing, finishing process, quality control and inspection to maintain standard of its product. Customer�s satisfaction is given priority above all we guarantee to replace at our cost if any defect in workmanship or material is found in our product.