Office Coordinator

AskRPower is seeking a dedicated Office Coordinator with at least 2 years of experience to manage daily office operations and support smooth workflow within the company. The ideal candidate effectively coordinates communication, manages office documents, and oversees vendor relations. This role requires expertise in office administration tools including the Microsoft Office Suite and social media platforms, along with the ability to incorporate AI tools such as Chat GPT to enhance office productivity. Managing a team of 5 persons, the Coordinator leads and directs staff to ensure timely completion of tasks and maintains a productive office environment. The Office Coordinator is responsible for maintaining an organized and efficient office setting by streamlining communication channels and handling customer service inquiries promptly. This position involves collaboration across departments to support administrative needs and optimize office functions. The Coordinator applies strong organizational skills and communication management to coordinate vendor services and ensure document accuracy. Proficiency with digital tools, including social media management and the use of AI, is essential to support modern office requirements and continuous process improvements.
Responsibilities

Oversee daily office operations to ensure efficient and smooth workflow across departments.
Lead and manage a team of 5 office staff, providing guidance, support, and performance feedback.
Coordinate internal and external communication to maintain clear and consistent messaging.
Manage document creation, filing systems, and ensure accurate and secure record-keeping.
Serve as the primary liaison for vendor coordination including scheduling, negotiating, and monitoring service delivery.
Provide excellent customer service by addressing inquiries, resolving issues, and maintaining positive relations.
Utilize Microsoft Office Suite tools to prepare reports, presentations, and coordinate office schedules.
Manage social media accounts to promote company activities and enhance online presence.
Implement and leverage AI tools such as Chat GPT to improve office productivity and automate routine tasks.
Support administration of office supplies and equipment, ensuring availability and maintenance.
Collaborate with management to develop and improve office protocols and policies.
Monitor compliance with company standards and support audit requirements as needed.
Coordinate team meetings and training sessions to foster staff development and effective teamwork.
Track and report on office metrics to identify opportunities for operational improvement.