Admin & Purchasing Officer

Ansa Industries is seeking a dedicated Admin & Purchasing Officer with a solid background in purchase order management and office administration. The ideal candidate has at least 10 years of experience in handling purchase order processing and maintaining efficient office operations. This role involves coordinating purchasing activities to ensure timely procurement of materials and services while supporting administrative functions to enhance organizational effectiveness. The position does not require team management but demands strong organizational skills and attention to detail to maintain seamless office workflow. In this role, the Admin & Purchasing Officer plays a key part in monitoring purchase orders, liaising with suppliers, and ensuring that procurement activities align with company policies and budget guidelines. The candidate will also be responsible for maintaining records, handling documentation related to procurement and administration, and supporting various departments by managing supplies and office resources efficiently. This role is crucial for sustaining operational continuity and supporting the overall objectives of Ansa Industries.
Responsibilities

Manage the complete purchase order process from requisition to supplier payment ensuring accuracy and compliance with company procedures.
Coordinate with suppliers to obtain quotations, negotiate pricing, and place orders timely to meet operational requirements.
Maintain organized records of procurement documents, contracts, and correspondence to facilitate easy access and audit readiness.
Perform regular follow-ups on pending orders and deliveries to ensure on-time receipt of goods and services.
Support office administration tasks including managing office supplies, equipment maintenance requests, and general clerical duties.
Collaborate with finance and other departments to verify invoices and resolve discrepancies related to purchases.
Maintain procurement databases and prepare reports to track purchase trends, expenditures, and supplier performance.
Ensure compliance with company policies and regulatory requirements related to procurement and office administration.
Assist in inventory management by monitoring stock levels and initiating replenishment as necessary.
Provide excellent communication and coordination between internal stakeholders and external vendors to facilitate smooth operational flow.