Posted Jul 15, 2026 660 views
The Document Controller at Al Shifa Trust Eye Hospital plays a crucial role in managing and organizing the hospitals critical documentation and records. This position ensures that all documents are accurately maintained, version-controlled, and readily accessible. The person in this role utilizes a variety of document management systems and follows stringent procedures to uphold data integrity and confidentiality. The role demands a high level of technical proficiency in software such as Microsoft Office and specialized Document Management Systems like SharePoint. This position is ideal for individuals with structured thinking, keen attention to detail, and the ability to maintain accuracy under pressure. This role does not involve managing a team but requires effective coordination across departments to support smooth document workflows.
The Document Controller is responsible for implementing effective document control procedures and maintaining comprehensive filing and indexing systems. They support the hospitals compliance and operational efficiency by ensuring that documents adhere to organizational standards and regulatory requirements. The role involves meticulous data entry, maintaining records, and coordinating workflow to support various hospital projects and functions. Strong communication skills are essential for liaising with internal teams to provide timely updates and resolve document-related issues. Candidates typically hold a bachelors degree in Business Administration, Library Science, or a related field and possess 3 to 5 years of relevant experience in document control or records management.
Responsibilities
- Manage, organize, and control all hospital documents to ensure accuracy, completeness, and confidentiality.
- Maintain document version control to track changes and updates effectively across all files.
- Utilize Document Management Systems (DMS) such as SharePoint and Documentum to store, retrieve, and archive records.
- Implement and uphold document control procedures and policies to maintain compliance with organizational standards and regulatory guidelines.
- Coordinate document workflows with different hospital departments to ensure timely distribution and accessibility of documentation.
- Perform data entry tasks accurately and maintain clear, logical file organization using methodologies like hierarchical, indexed, and direct file organization.
- Monitor and audit document storage and retrieval processes to prevent loss or misplacement of critical information.
- Support internal and external audits by providing necessary documentation and records promptly.
- Maintain and update records management systems ensuring proper classification and storage of confidential information.
- Ensure technical proficiency in Microsoft Office tools, especially Word and Excel, to prepare, format, and manage documentation efficiently.
- Maintain clear and effective communication with stakeholders to resolve document discrepancies and ensure adherence to document control processes.
- Assist in training new staff on document control procedures and the use of document management tools when required.
- Continuously evaluate and improve document management practices to enhance operational efficiency within the hospital.
Skills
Job Details
Al Shifa Trust Eye Hospital
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