Posted Jul 20, 2023 486 views
Greeting and Welcoming: Providing a warm and friendly welcome to all visitors, clients, or customers as they arrive at the organization's premises.
Answering Phone Calls: Managing incoming phone calls, handling inquiries, taking messages, and redirecting calls to the appropriate departments or individuals.
Assisting with Inquiries: Providing accurate and helpful information in response to questions about the organization's products, services, or general queries.
Scheduling and Appointments: Managing appointment schedules for meetings, interviews, or other events to ensure smooth coordination.
Mail and Package Handling: Receiving, sorting, and distributing mail and packages, as well as managing outgoing mail.
Registering Visitors and Guests: Recording visitor details, issuing visitor badges, and enforcing access control policies as necessary.
Maintaining the Reception Area: Keeping the reception area clean, organized, and well-presented, creating a positive impression for visitors.
Administrative Support: Assisting with various administrative tasks, such as data entry, filing, and maintaining records.
Cash Handling and Payments: Processing payments, handling cash transactions, and issuing receipts when applicable.
Assisting Other Departments: Providing support to different departments within the organization, such as helping with event arrangements or preparing meeting rooms.
Handling Complaints or Issues: Addressing complaints or concerns from visitors or clients and forwarding them to the relevant individuals for resolution.
Managing Deliveries and Couriers: Receiving and coordinating deliveries and couriers, ensuring they reach the intended recipients promptly.
Maintaining Office Supplies: Monitoring and restocking office supplies, such as stationery and other essentials.
Keeping Records: Maintaining accurate and up-to-date records, such as visitor logs and appointment schedules.
Multitasking: Handling multiple tasks efficiently and effectively, especially during busy periods.
Time Management: Managing time effectively to ensure that all tasks are completed promptly and without compromising quality.
Remaining Knowledgeable: Staying informed about the organization's offerings, policies, and procedures to provide accurate information to visitors and callers.
Emergency Response: Knowing and following appropriate protocols in case of emergencies, including contacting emergency services or alerting the necessary personnel.
Handling Special Requests: Accommodating special requests from visitors, clients, or employees to the best of their ability.
Maintaining Confidentiality: Respecting the confidentiality of sensitive information and not disclosing any confidential data to unauthorized individuals.
Job Details
Al-Awan Electric Works and Construction Co.
,
What is your Competitive Advantage?
Sehrish Azhar
Motivational Speaker & Blogger
Living Upbeat
Muzammil Baig
Digital Marketing Manager
IT Services Group
Mona Sharif
Senior Team Lead
Konext PVT. LTD
Zubair Anjum
Business Excellence Specialist
Nestle Pakistan
Aqib Irshad
Head of HR, Training & OD
FINCA
Ayesha Shaukat
Social Media Marketing Manager
Ivoke
Zohaib Ali
Marketing Manager
Digital Online Devices
Babar Ahmed Khan
Territory Sales Manager
Engro Foods
Ali Aziz
CEO
Shopistan
Usman Habib
Recruitment & Training Executive
ACS Synergy (Pvt) Ltd.
