Operations Assistant

AK Digital (SMC-PVT) LTD is seeking a proactive Operations Assistant to support and enhance daily operational activities within the organization. The ideal candidate plays a critical role in ensuring seamless coordination between departments to optimize workflow efficiency. This position requires excellent organizational abilities to manage scheduling, maintain data accuracy, and facilitate communication with both internal teams and external vendors. The Operations Assistant oversees crucial tasks such as tracking project progress, preparing detailed reports, and managing office inventory, contributing positively to the operational success of the company. This role also involves managing correspondence and assisting with procurement, ensuring that all activities align with established company policies and procedures. This role involves managing a small team of one person, requiring leadership skills to oversee daily tasks and support team performance. Candidates must demonstrate a commitment to accuracy and timeliness when handling administrative duties such as filing systems, meeting preparations, and document management. The Operations Assistant will serve as a pivotal point between various operational segments, ensuring consistent follow-up on pending tasks and facilitating communication across departments. This is an excellent opportunity for individuals with 1 to 3 years of experience or fresh graduates with strong organizational capabilities, eager to contribute within a dynamic, growth-oriented environment.
Responsibilities

Assist in the execution of daily operational tasks to support company functions and maintain smooth business processes.
Coordinate effectively with multiple departments to ensure seamless workflow and timely completion of tasks.
Prepare, update, and maintain operational reports, records, and other relevant documentation accurately.
Monitor project timelines and follow up on pending tasks to maintain project momentum and meet deadlines.
Schedule meetings, organize agendas, record detailed minutes, and ensure all participants are well informed.
Liaise with vendors, clients, and service providers to coordinate deliveries, services, and communications.
Manage inventory levels and office supplies, ensuring necessary materials are available and reorder as needed.
Support procurement activities by maintaining purchase records and ensuring compliance with financial protocols.
Ensure all activities comply with company policies, operating procedures, and relevant regulatory standards.
Handle daily correspondence including emails, official communications, and document distribution efficiently.
Assist in the preparation of presentations, business proposals, and detailed reports to support strategic initiatives.
Maintain both physical and digital filing systems for easy retrieval, confidentiality, and data integrity.
Supervise and support a small team member, providing guidance and ensuring task completion.
Perform additional operational or administrative duties assigned by management to support company objectives.