Admin Assistant

Aitmaad Builders and Developers Pvt Ltd

Multiple Cities, Pakistan

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Posted Aug 04, 2026 280 views Report Job

Aitmaad Builders and Developers Pvt Ltd seeks an experienced Admin Assistant to support day-to-day HR and administrative operations at project sites. This role requires strong organizational skills and proficiency in office software to ensure smooth administrative processes. The ideal candidate has at least three years of relevant experience in HR or administrative roles, a good command of MS Office applications including Word and Excel, and the ability to maintain confidentiality and attention to detail in all tasks. The Admin Assistant will play a key role in recruitment activities, employee onboarding, leave management, and general office administration, ensuring all operations align with company standards. The Admin Assistant does not manage a team but acts as a crucial support function within the HR and administrative departments. Responsibilities include preparing various reports and documents, maintaining accurate records such as asset tracking and payroll data entry, supporting procurement processes, and coordinating travel arrangements. The candidate should be prepared to travel to project locations as needed to provide on-site administrative assistance, facilitating smooth communication and operation across sites.
Responsibilities

Support daily HR and administrative operations at project sites to ensure efficient workflow.
Assist in recruitment activities including job postings, screening candidates, and scheduling interviews.
Facilitate employee onboarding, orientation, and documentation to ensure smooth integration of new hires.
Coordinate leave management, timesheets, and payroll-related data entry to maintain accurate employee records.
Handle general office administration duties such as procurement support, filing, and correspondence management.
Maintain an up-to-date record of site assets including tagging and tracking to support asset management.
Prepare reports, letters, and other HR and administrative documents as required for internal and external use.
Provide travel coordination and booking assistance for personnel traveling to project locations.
Ensure confidentiality of sensitive information while working with employee records and company data.
Use Microsoft Excel and Word proficiently to manage data entry, documentation, and report preparation.
Communicate effectively with team members and management to support administrative needs and problem resolution.
Contribute to continuous improvement of administrative processes by identifying areas for efficiency enhancement.

Skills

Recruitment Support Procurement Support Document Preparation Travel Coordination Office Software Proficiency file organization Record Keeping Microsoft Excel Microsoft Word Employee Onboarding Data Entry Leave Management Payroll data entry Report Preparation Confidentiality Attention to Detail Communication Interpersonal Skills

Job Details

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Karachi, Abbottabad, Swat, Zhob, Bela, Pakistan

Gender:

Male

Minimum Experience:

3 Years

Apply Before:

Aug 20, 2026

Posting Date:

Aug 04, 2026

Aitmaad Builders and Developers Pvt Ltd

· 11-50 employees - Karachi, Abbottabad, Swat, Zhob, Bela

Aitmaad Builders & Developers is a fast-growing, mission-driven infrastructure development company based in Pakistan. With a strong presence across the country, we are committed to delivering high-quality transport and infrastructure solutions that are safe, sustainable, and community-conscious. Our leadership plays a strategic role in national-level engagements, making our work environment dynamic, high-profile, and impactful. At Aitmaad, we combine visionary leadership with operational excellence to contribute meaningfully to Pakistan’s long-term development goals.