Project Manager Human Resource Information System

Aga Khan Education Service, Pakistan

Multiple Cities, Pakistan

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PKR. 100,000 - 500,000/Month

The Project Manager Human Resource Information System will manage the end-to-end implementation of an HRIS across 11 countries, ensuring a phased, timely, and smooth deployment. Location of the role is any country where AKS operates: Kenya, Bangladesh, India, Pakistan, Tanzania, Uganda

Major Responsibilities:

Project Lifecycle Management:

Lead HRIS implementation through project initiation, planning, execution, monitoring, and closure.
Ensure project phases, including feasibility study, requirements analysis, design, build, testing, and implementation, are completed on time, within budget, and constraints.

Project Planning and RFP Development:

Define project scope, objectives, and deliverables with stakeholders, aligning with organizational goals.
Lead the RFP process for vendor and implementation partner selection.
Maintain the Project Work Plan, covering schedules, resource allocation, and tracking.

Vendor Management:

Serve as the primary contact for HRIS vendors, ensuring contract compliance and performance.
Facilitate vendor meetings to track progress, resolve issues, and align with project goals.

Stakeholder Mapping and Engagement:

Identify and engage project stakeholders for communication and alignment.
Provide updates, reports on progress, risks, decisions, and budget tracking.

Workshops, Business Requirements:

Lead workshops to gather and document requirements,
Document business requirements and track system configuration progress.

Implementation Planning & Project Roadmap:

Develop country-specific phased implementation plans ensuring compliance with local regulations.
Manage the project roadmap, timelines, and deliverables, securing stakeholder reviews and approvals.

Data Migration and Integration:

Develop and track data migration plan for new HRIS in collaboration with the implementation partner, and other stakeholders
Ensure seamless integration with enterprise systems for smooth data flow.

System Design, Configuration and Testing:

Lead HRIS configuration, including workflows, application and data security framework, user roles, and reporting.
Develop and execute testing plans, coordinate for resolving issues before go-live.
Manage diverse teams, facilitate defining ‘AS IS’ and ‘TO BE’ processes, and align them with system functionality.
Identify gaps between system functionalities and business needs, creating workable solutions.
Facilitate system configuration, integration, reporting, and user acceptance testing.

Training and Change Management:

Manage global training programs to ensure HRIS proficiency across roles and regions.
Manage implementation of change management strategies for user adoption and ongoing support.

Rollout and Go-Live:

Coordinate phased go-live across countries, minimizing disruption.
Monitor post-rollout performance, coordinate for addressing issues promptly and providing documentation.
Post-Implementation Support:
Coordinate for establishing support structures (helpdesk, country teams) for system maintenance.
Conduct post-implementation reviews to assess success and adapt to evolving business needs.
Facilitate system error debugging, and development of user manuals and documentation.
Key Contact for HRIS Issues:
Act as the primary contact for HRIS concerns, ensuring communication and resolution with HR leads.

The requirements

Master’s degree in computer science, or information management. Certification in Project Management would be a plus.
Proven experience managing large-scale HRIS implementations across multiple countries.
Strong understanding of HR processes, data management, and HRIS functionality.
Strong analytical and problem-solving skills; can work under pressure to meet deadlines.
Excellent project management skills, with the ability to manage complex projects on time and within budget.
Strong communication and leadership skills, with the ability to influence and collaborate with stakeholders at all levels.
Experience working in a global, multicultural environment.
Ability to travel as required to support project needs.

Skills

Data Migration and Integration Implementation Planning Communication Skills Vendor Management Project Planning Project Management

Job Details

Industry:

Education/Training

Functional Area:

Human Resources

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Department:

Partnership Units

Job Location:

Islamabad, Karachi, Pakistan

Gender:

No Preference

Education:

Masters only

Career Level:

Experienced Professional

Minimum Experience:

5 Years

Apply Before:

Oct 21, 2024

Posting Date:

Oct 11, 2024

Aga Khan Education Service, Pakistan

Education/Training · 301-600 employees - Islamabad, Karachi

Aga Khan Education Service, Pakistan (AKES,P) is a network of educational institutions that combines the operation of 159 schools and 5 hostels with the management of programmes to enhance the quality of teachers, academic resources and learning environments in Pakistan through community partnerships and long-term interventions. It is one of the largest third-sector networks of educational institutions in Pakistan and part of an international network of over 200 schools spread in 8 countries of the world under the Aga Khan Development Network (AKDN). Reaching out to the remotest areas of the country, AKES,P has been providing quality education in the region for the past 110 years. It is a direct provider of education for nearly 36,000 students from pre-primary to higher secondary levels and facilitates access to higher education through the provision of scholarships, hostels and other educational support services.With more than 2,000 employees, of whom over 1,500 areteachers, AKES,P is also supported by over 2,000 volunteers. In Gilgit-Baltistan and Chitral, the first AKES,P schools were setup in the 1940s; since then they have contributed significantly toincreasing the literacy rates and social development in theremote, mountainous, harsh and ecologically fragile regions ofNorthern Pakistan. AKES,P currently operates 151 schools inGilgit-Baltistan and Chitral, providing education to over 27,000students, of which 54% are girls. Through these efforts, AKES,Pis continuing to play a critical role in women’s development inthe region. In the Southern Region, AKES,P operates four schools in Karachi,three in Hyderabad and rural Sindh and one in Hafizabad,Punjab, with over 8,900 students. All AKES,P schools follow theNational Curriculum but place special emphasis on the teachingof English, Mathematics, Science and the increasing use ofInformation and Communication Technologies (ICT).