Posted Jul 27, 2024 154 views
We are looking for a personable and professional Receptionist to manage our front desk and perform a variety of administrative and clerical tasks. As the first point of contact for our company, the Receptionist will provide a welcoming and efficient experience for all visitors and callers, ensuring their inquiries and needs are addressed promptly and accurately.
Key Responsibilities:
- Greet and welcome visitors in a friendly and professional manner
- Answer, screen, and forward incoming phone calls
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Receive, sort, and distribute daily mail/deliveries
- Manage calendars and schedule meetings and appointments
- Perform other clerical duties such as filing, photocopying, transcribing, and faxing
- Assist in the preparation of regularly scheduled reports
- Update appointment calendars and schedule meetings/appointments
- Keep the reception area tidy and presentable with all necessary stationery and material (e.g., pens, forms, and brochures)
- Provide basic and accurate information in-person and via phone/email
Qualifications:
- High school diploma or equivalent; additional certification in Office Management is a plus
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g., fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organisational skills
- Multitasking and time-management skills, with the ability to prioritise tasks
- Customer service attitude
Job Details
Aethon Int
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