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Executive Assistant

Accounts Automated is a leading accounting firm based in Sydney, Australia. We provide comprehensive bookkeeping, accounting, tax, and advisory services to a diverse clientele ranging from small businesses to large corporations. Our firm is dedicated to fostering a collaborative and inclusive work environment where every team member can thrive.

As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive team. You will be responsible for managing schedules, coordinating meetings, handling confidential information, and providing administrative support. Your attention to detail, strong communication skills, and ability to multitask will be key to your success in this role.

Key Responsibilities:

Calendar Management: Coordinate and manage the schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
Communication: Handle incoming and outgoing communications on behalf of the executives, including emails, phone calls, and written correspondence.
Meeting Coordination: Organize and prepare for meetings, including booking venues, preparing agendas, and taking minutes.
Documentation: Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, and itineraries.
Confidentiality: Maintain strict confidentiality and discretion with all sensitive information and communications.
Office Management: Assist with office management tasks, including ordering supplies, maintaining records, and coordinating with vendors.
Support Projects: Provide support on special projects and initiatives as required by the executive team.
Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
Internal Communication: Manage incoming and outgoing calls on Zoom.

Qualifications:

Experience: Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
Education: Relevant diploma or degree in business administration or a related field is preferred.
Skills: Excellent organizational and time-management skills, strong written and verbal communication abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Must speak fluent English.
Attributes: Proactive, detail-oriented, adaptable, and able to work independently as well as part of a team.
Professionalism: High level of professionalism and the ability to handle sensitive and confidential information with discretion.

Why Join Us?

Competitive salary and benefits package.
Opportunities for professional growth and career advancement.
Supportive and collaborative team environment.
Commitment to work-life balance and employee well-being.
Modern office located in the heart of Lahore.

Skills

تنسيق المشروع Multitasking Skills Time Management Data Management Relations Management

Job Details

Industry:

Accounting / Taxation

Functional Area:

Secretarial, Clerical & Front Office

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Lahore, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

MBA, BSc Honors- Management

Career Level:

Experienced Professional

Minimum Experience:

2 Years

Apply Before:

Jun 21, 2024

Posting Date:

Jun 04, 2024

Accounts Automated

Accounting / Taxation · 11-50 employees - Lahore

Accounts Automated was established in 2013 and operates as an independent bookkeeping service. The team at Accounts Automated are able to assist our clients with all aspects of either Manual or Computerized bookkeeping with the use of accounting packages such as MYOB, Xero, quick books. With over 5 years bookkeeping experience, our broad based expertise in industries such as, Manufacturing, Mechanical, Transport, Hospitality, Labour Hire, Irrigation & Construction prepares us for your business requirements. We are registered BAS Agents, this means we are legally able to complete your BAS Services and BAS and lodge electronically through the BAS agent portal. Our team is committed to providing a complete bookkeeping service designed to provide clients with the assurance that we will work with integrity, professional code of conduct, strong attention to detail & our client’s interests in mind. The old adage goes that knowledge is power, and we're a big believer in that here at Accounts Automated. Rather than just take a back seat, we offer a range of services that can give both individuals and businesses the tools they need to effectively manage their accounts. We pride ourselves on relationship building, and are consistently striving to not only provide exemplary advice to those we do business with, but also be the go-to source of information for anything involving bookkeeping and accounting, and finance at large. Our staff - the heart and soul of Accounts Automated - have a history of working in a whole plethora of fields, and can take their experiences and apply them to problems of real people and companies in NSW, Australia. We appreciate that the world of finance can be complex for even the most savvy enterprise owners, so our accountancy experts will always aim to remove some of the burden, provide services ranging from strategic planning to business forecasting, and allow those at the top of organizations to do what they do best; get on with running the business. Moreover, alongside keeping track of trends in the here and now to ensure that our services are exemplary, our eyes are firmly on the future as well. Consequently, we aim to help business owners - and individuals for that matter - identify trends that could have a significant impact on how they manage their finances going forward. For instance, cloud accounting is just one area in which we have built expertise, and we're striving to stay on the cutting edge of accounting technologies that could add value for our clients. Simply, core to everything that we do here at Accounts Automated, is a significant amount of care and due diligence. We really value our clients, and no question is too big or too small, with our dedicated team always ready and prepared to go the extra mile.

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