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Bookkeeping / Payroll Assistant

We are seeking an organized and detail-oriented individual to join our team as a Bookkeeping & Payroll Assistant. In this role, you will be responsible for managing various financial tasks related to bank reconciliation, data handling, bookkeeping, and invoices. You will play a crucial role in ensuring accurate and up-to-date financial records, as well as timely processing of invoices. The ideal candidate will have a strong background in bookkeeping, excellent data management skills, and a keen eye for detail.

Main Responsibilities include but are not limited to:

1. Bank Reconciliation:

Obtain data from the client to reconcile bank accounts.
Reconfirm opening and closing balances for accuracy.
Convert PDF files to Excel format for data processing.
Reconcile balances and resolve any discrepancies.
Record reconciled data accurately in Excel.

2. Data Handling:

Obtain required financial data from clients for processing.
Manage client requests and queries regarding financial information.
Ensure all financial data is up to date and properly filed.
Maintain well-organized files with proper naming conventions.
Ensure there is no duplication of data entries.

3. Bookkeeping & Invoices:

Keep proper track of data received from clients.
Follow up with clients to ensure timely receipt of required data.
Record all invoices accurately and promptly in VT software.
Verify the accuracy of invoices and resolve any discrepancies.
Maintain proper filing of invoices for easy retrieval.
Upload and archive invoice data in a secure manner.

Requirements:

Student of Accounts (Bachelor in Accounting, Finance, or a related field like ACCA, CA etc).
Basic knowledge of bookkeeping and payroll processes.
Capable of working on accounting software.
Good analytical skills and ability to reconcile financial data.
Excellent attention to detail and organizational abilities.
Ability to manage multiple tasks and meet deadlines.
Effective communication skills.
Proficient in MS Excel and PDF conversion tools.
Familiarity with financial regulations and compliance.

Note: This job description is intended to provide a general overview of the position and may not include all tasks or responsibilities required for the role. Additional duties may be assigned as needed to support the finance team and the organization\'s objectives.