responsible for delivering the highest standard of internal/external client service and the efficient implementation of all activities related to general administration and front desk duties.

Answers all incoming phone calls and responds to all requests coming to the front office

Greets guests of Minto, offers hospitality service, and directs as required

Ensures requests are responded to in a prompt, efficient and friendly manner

Sorts, distributes and pick-up of incoming/outgoing mail, inter-office mail and courier shipments

Supports office administrative staff and equipment with respect to service, the inventory of supplies and installation of toner and paper for the photocopiers, fax machines, and area printers.

Orders and distributes office supplies when required

Assists with booking and controlling boardroom availability (i.e. set up Videoconference calls)

Ensures all supplies and equipment are in proper working order for each of the boardrooms

Ensure boardroom cleanliness and appropriate set-up, supplies and equipment has been provided

Assists with the duties associated with the ordering, receiving and stocking of the kitchen supplies and area

Responds to internal requests i.e. IT requests ordering office supplies

Coordinates the processing of expenses for departments

Prepares and distributes internal and external correspondence including emails and faxes

Organizes electronic and hard copy files

Provides, tracks and updates various weekly reports

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