• To serve as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office.

• Organize and facilitate meetings, conferences, and other special events; coordinate and attend meetings, and participates in official discussions, as appropriate.

• Coordinate the disposition and/or resolution of individual problems and disputes involving staff and/or members of the general public, as they arise.

• Oversee the operation of office accounts, plan and monitor expenditures; as appropriate.

• Provide and oversee provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.

• Provide assistance in the understanding and interpretation of office policies and procedures, as appropriate, and ensure that office operations are in compliance with policy provisions and standards.

• Perform miscellaneous job-related duties as assigned.

·  Plan Asset /inventory data collection. Ensure that all items are assigned to the person responsible.
·  Provide Proactive and reactive data management support and training to users.
·  Data collection and validation in Asset/inventory management software.
·  Reconciliation of data collected with financial records, including payment and     supporting documents.
·  Ensuring all hardware and softwares are updated.
·  Giving tracking to employees on Inventory Tracking Software.

• To prepare Travel Authorization & Travel Expense Claim for all the colleagues and the Country Manager.
• Responsible to develop, maintain and implement the systems for Record management of various reports (financial, procurement and communication reports).
• Responsible to carry out general administrative and office managerial tasks including filing, data entry, record keeping, printing, binding etc.
• Manage administrative function and establish internal administrative systems and controls.
• Responsible to handle petty cash in order to meet day to day expenses.
• Maintain records of vehicles repair, purchasing of spare parts, mileage, and fuel consumption and share the information with the Logistics and Security Manager on regular basis.
• Maintain guest houses/hotels updated data base and ensure it is regularly updated.
• Arrange meetings, workshops & seminars
• Responsible to initiate Purchase Requisitions, make Purchase Orders .
• Arrange airport pick and drop for staff and visitors.
• Responsible for the staff travel & visa arrangements for local & expatriate staff.
• Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
• Maintain records of goods ordered and received.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Leave Monitor for ATLAS

 Create and maintain employee records, including tracking attendance, managing employee files, and processing employee benefits and insurance.
Create and update records and databases with personnel, financial and other data.
·Track stocks of office supplies and place orders when necessary.
 Submit timely reports and prepare presentations/proposals as assigned.