Research and prepare presentation on matters of interest to CEOHandling emails and Phone callsScheduling meeting and maintaining a log of the minutesMaintain CEO's agenda, schedule meetings, appointments, conference calls and board meetings.Follow up with relevant people to gather and provide progress updates to CEOWriting professional emails and letters,Making and presenting business plans on behalf of the CEOHandling personal arrangements for the CEO (home staff, transportation, travel bookings Etc.)Managing the CEO's calendarMaintain the highest standards of discretionFiling and maintaining recordsLiaise with international organizations and service providersShould be able to communicate effectively with C-Level executives, Board members, and other high-level clients and candidates. and line-level employees, with equal dexterity, respect, and composureParticipate In meetings, and workgroups both internally and externally on behalf of the CEO.Assumes responsibility, in the CEO's absence, for ensuring requests for action or information, which would normally receive the CEO's attention are made known to responsible managers or personnel who can satisfy the request.Ensure compliance with regulations and internal policiesArranging monthly office groceries for H.OArranging monthly office stationary for H.OArranging visa and air ticket accommodation for H.O employeesLooking after Repair and Maintenance of H.OTransportation/Travel  accommodations for H.O EmployeesLooking after printing and press related matters of H.O i.e. envelops, visiting cards, letter heads etc.Supervision of House keeping staff and janitor of H.OProcurement of Laptops and mobiles for H.O employeesSupporting HR department for free parking related matters of employees by coordinating for timely processing. Travel Accomodations, Visa & Tickets Accomodations, Vendor Management, Budget.

Departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.Plan and coordinate administrative procedures and systems and devise ways to streamline processesEnsure the smooth and adequate flow of information within the company to facilitate other business operationsMonitor inventory of office supplies and the purchasing of new material with attention to budgetary constraintsMonitor costs and expenses to assist in budget preparationOversee facilities services, maintenance activities and trades persons (e.g electricians)Organize and supervise other office activities (recycling, renovations, event planning etc.)Ensure operations adhere to policies and regulationsKeep abreast with all organizational changes and business developments

Enter DescriptionSupport in the recruitment of employees by coordinating the inshore interviews. Support the HR department in successful on boarding of employees. Responsible to arrange the orientation of newly hired employees with coordination of HR department. Responsible for all Agreements between company and vendor or different departments. Support IT Department by technically as per need such as, troubleshooting, networking, configuration of servers instructed by IT Department. Attendance Management and handle related issues. Support Finance Department by invoicing bills quotations, reimbursements, employees PF, Fuel and any other query with cooperation with Finance Department. Support employee insurance management by providing the requisite forms of addition, deletion and claims processing. Responsible for performance management of support staff. Organize outdoor employee engagement activities. Arrange Indoor/ developmental activities/events and birthday celebration. Support in exit process of employees. Handle employees query on daily basis. Coordinate with support departments to resolve the issues of employee. Maintain a close liaison with Head office to run the operational tasks of Lahore office. Responsible to receive and timely processing of confidential documents related to the clients and other Government Authorities. Maintain inventories and ensure smooth supply of office stationery, business cards and pantry supplies (coffee, fruit etc.) Produce professional quality reports, quotations and Purchase Orders. Maintain electronic journal of petty cash. Arrange meetings, Interviews and appointments and provide reminders as needed. Maintain strong relationships with vendors and keep price data to get best pricing on supplies and service. Responsible for processing of related invoices and timely disbursement of payments. monitor support staff and plan/schedule their activities.

Support in the recruitment of employees by coordinating the inshore interviews.

Support the HR department in successful on boarding of employees.

Responsible to arrange the orientation of newly hired employees with coordination of HR department.

Responsible for all Agreements between company and vendor or different departments.

Support IT Department by technically as per need such as, troubleshooting, networking, configuration of servers instructed by IT Department.

Attendance Management and handle related issues.

Support Finance Department by invoicing bills quotations, reimbursements, employees PF, Fuel and any other query with cooperation with Finance Department.

Support employee insurance management by providing the requisite forms of addition, deletion and claims processing.

Responsible for performance management of support staff.

Organize outdoor employee engagement activities.

Arrange Indoor/ developmental activities/events and birthday celebration.

Support in exit process of employees.

Handle employees query on daily basis.

Coordinate with support departments to resolve the issues of employee.

Maintain a close liaison with Head office to run the operational tasks of Lahore office.

Responsible to receive and timely processing of confidential documents related to the clients and other Government Authorities.

Maintain inventories and ensure smooth supply of office stationery, business cards and pantry supplies (coffee, fruit etc.)

Produce professional quality reports, quotations and Purchase Orders.

Maintain electronic journal of petty cash.

Arrange meetings, Interviews and appointments and provide reminders as needed.

Maintain strong relationships with vendors and keep price data to get best pricing on supplies and service.

Responsible for processing of related invoices and timely disbursement of payments.
monitor support staff and plan/schedule their activities.

• Assist in in the recruitment of employees.
• Handle employee’s query on daily basis.
• Manage and evaluate the performance of support staff.
• Coordinate with support departments to resolve the issues of employee.
• Assist in exit process of employees.
• Maintaining a ready supply of office stationery, business cards, pantry
• supplies (coffee, fruit etc.)
• Produce professional quality reports, quotations and Purchase Orders.
• Maintain electronic journal of Petty Cash.
• Arrange meetings, Interviews and appointments and provide reminders as
needed.
• Maintain strong relationships with vendors and keep price data to get best
pricing on supplies and service.
• Invoice processing.
• Monitor support staff and schedule their activities.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Maintain all the records and checklists of department.
• Responsible for the maintenance task of Official premises.
• Arrange executive travel, hotel and dining arrangements as needed.
• Handle Employee’s attendance issues.
• Assist in reimbursements of employee’s claims.
• Assist employee’ insurance management.
• Supervision of Support Staff.

• Primary point of contact between the executives and internal/external clients.
• Responsible for coordination of all the support staff.
• Maintaining a ready supply of office stationery, business cards, pantry
• supplies (coffee, fruit etc.)
• Produce professional quality reports, quotations and Purchase Orders.
• Maintain electronic journal of Petty Cash.
• Arrange meetings, Interviews and appointments and provide reminders as
needed.
• Maintain strong relationships with vendors and keep price data to get best pricing on supplies and services.
• Invoice processing.
• Monitor support staff and schedule their activities.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Maintain all the records and checklists of department.
• Responsible for the maintenance task of Official premises.
• Arrange executive travel, hotel and dining arrangements as needed.
• Assist in reimbursements of employee’s claims.
• Contributes to team effort by accomplishing related results as needed.
• Carefully handle receipts, invoices, payments and maintain records through data entry and filing.
• Monitor support staff and schedule their activities.
• Supervision of Support Department.