Administration Executive:

Responsibilities:
Transportation:
•Service scheduling of Vehicle Including work order for repair and maintenance, scrutiny of bills of Vehicles, processing of payment.
•Purchase of new cars and disposal of old cars as and when required
•Payments of annual tax, Insurance matters, registration of new cars, Parking Tokens and deployment of drivers
•Matters related to Petrol Cards provided to the employees
•Matters related to vehicle tracking system
Travel Arrangements
•Provide administrative assistance to the staff members during domestic traveling including air ticket booking and booking of rooms at hotels and payment of invoices thereof.
•Price negotiation with various hotels
Event Management
•Lead Various following Mentioned Events
o Monthly Planning Meeting
o Training Sessions
o Annual Staff Lunch
Housekeeping
•Ensure cleanliness of office premises
•Look after routine matters related to housekeeping including electric work, telephone complaints etc.
•Arrangement of lunch, tea and refreshments to the guest
Utilities
•Verification and payment of telecommunication bills and maintaining records thereof
•Keeping record of mobile SIMs provided to the employees and other matters related to it.
•Verification and payment of Gas and Electricity bills
Mail Handling
•Supervision of incoming and outgoing mail and computer recording thereof
•Price negotiation with courier service provider.
•Processing of bills related to courier
AUTOMATION
•Transport Management
A system to Manage All data Record for Routine Maintenance of Vehicle and purchasing details of all vehicles.

Administration Officer:
Responsibilities:
Administration:
• Meet and greet clients and visitors.
• Create and modify documents using Microsoft Office.
• Maintain hard copy and electronic filing system.
• Setup and coordinate meetings and conferences.
• Collect and maintain office inventory.
• Support staff in assigned project based work.
• Provide office orientation for new employees.
• Setup accommodation and entertainment arrangements for company visitors.
• Organize conferences, meetings and event as and when required
• Coordination with vendors
• Manage Facilities related administrative matters of Area office
• Manage Repair and Maintenance of office (Interior + Exterior +Parking lots)
• Manage Preventive & Corrective Maintenance of Equipment (Office, Kitchen, Gensets etc)
• Monitor and Manage Regional Budget as per set KPIs
• Responsible for the management of Fleet, R&M and Fuel Consumptions
Accounts:
• Contingent Funds (C.F)
• Maintain C.F Register
• Utilities Bills
• Area Expense & Claims
• To maintain and process vendor’s claims
Environment Health & Safety (EH&S):
• Responsible for ensuring compliance with BAT’s EH&S policy and regulations in the Area Office
• Abreast with the latest regulatory requirements and ensure compliance.
• Regular reporting of indicators and ongoing projects as per BAT requirements.
• Effective incident recording, accidents investigation and execution of remedial actions.
• Investigation of any serious accidents or environmental incidents and reporting formally to Regional office.
• Monitoring discharges/ emissions against the BAT and local regulation requirements.
• Continuously look for areas for improvement.