Coordinate and monitor supply chain operations
• Ensure premises, assets and communication ways are used effectively
• Utilize logistics to optimize procedures
• Recruit and coordinate logistics staff (e.g. truck drivers) according to availabilities and requirements
• Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs
• Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
• Plan and track the shipment of final products according to customer requirements
• Keep logs and records of warehouse stock, executed orders etc.
• Prepare accurate reports for upper management

Provide the Administrative, and Logistics inputs during the acceptance of incoming all supplies and materials at the warehouse or project site.
Regularly update supplies and payment records of the respective staff and vendors. 
Closely monitors commodity end use, warehouse management and relief supplies handling.
Perform general administrative duties; tending, postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc. as required.
Under the supervision of the Project manager support the movement of all goods and equipment in coordination with the Snr. Supply Chain & Services Officer to ensure efficient and timely delivery of the supply of Project.
Ensure all the project procurement on time as per procurement protocols.
Responsible for the overall Administration, Asset, Warehouse, and Fleet Management.
Organize events or meetings as required
To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of IRP.

·         Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.

Timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.

Manage the filing, storage and security of documents
Timely reporting and handling of maintenance and repair of all office equipments, building and furniture, fixtures, vehicles.
Supervision of support staff and admin department
Ensuring proper travel arrangements for all staff and guests between different offices
To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
Receive and verify all the goods from supplier and verify bills for which the payments are due.
Dealing various matters regarding insurance of vehicles, building and Assets.
Supervision of arrangements of seminars, conferences and interviews.
Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner
Plan and maintain logistical support for IRP field operations
Identify and supervise the purchase and installation of all project-related materials
Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of IRP.
Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition
To ensure that logistics work in the field location is carried out in coordination with logistics and other field locations.
Establishing domestic arrangements for operational teams, including renovating accommodation, and making arrangements for other domestic needs, travel arrangements etc.
To be familiar with and abide by the other NGO’s International procedures.

Job Responsibilities as an Assistant Supply Chain & Service Officer
• Preparing transportation schedule. Travel and stay arrangements for all the staff between different offices of IRP, in consultation with Senior SC&C Officer.
• Proper check on lower staff (included drivers, sweepers, cook and office boy) as their work is going on as per schedule. Implementation of rules and regulations especially for drivers regarding safety requirements.
• Checking of log books maintained by drivers on fortnight basis.
• Maintenance of vehicle record, reporting in case of accident, driver’s overtime sheets.
• Ensure the maintenance and around the clock working of computer network at IRP.
• Provide support in the promulgation and implementation of effective security system for office and vehicles.
• Procurement of office equipment, stationery and supplies and maintaining office files.
• Ensuring compliance of procedures set in the Fixed Asset Manual while movement or disposal of asset.
• Preparation of Fixed Asset and control assets registers. Along with keeping in record tag forms, photocopies of invoices, disposal forms and technical reports of assets while in case of disposal reporting to management.
• Mess arrangement of office staff and guests as per IRP policy.
• Arrangements in seminars, conferences and interviews

Warehouse Responsibilities

• Warehouse workers receive goods delivered to the warehouse for storage.
• They unload the merchandise from the trucks and check to ensure that they match with the delivery documents such as the bill of lading, shipping invoice or delivery note.
• They also verify that the goods are intact and report any defects.
• It is the duty of the warehouse worker to tag, mark or label stock items and to implement the best method and location for storage in the warehouse depending on the nature of the goods.
• The worker stores the goods according to the designated system of storage in the warehouse.
• Taking inventory is

Job Responsibilities as an Assistant Procurement Officer

• Timely and smooth purchasing of goods/commodities in compliance with project policy and procedures from local Market.
• Provide support to field team for the purchase of goods/commodities for the approved cases of Productive purpose.
• Smooth & timely purchasing of goods from reliable suppliers having proper receipts and records of contacts etc.
• Preparing of required/ periodic reports of procurement on daily, Weekly and monthly basis.
• Daily purchase reporting before going to market and End day purchase done report.
• Create updated data base and developing linkages with Suppliers, Traders, Whole Sellers and different vendors.
• Establishing good relationship with traders and clients.
• Daily/weekly/ monthly reconciliation of transactions with finance and settlements of all cases.
• Processing of the Social Loans cases keeping the backup of all cases and ensuring timely disbursement & settlement.
• Reporting to District Coordinator on daily, weekly and monthly basis related to Admin & Finance maters. And providing feedback to field staff accordingly.

Worked with Save the Children in its WFP funded School Feeding Project at District Chagai.

My job Responsibilities as an Admin/Finance Assistant
• Documentation of expenses
• Preparation of monthly expense sheet
• Preparation of monthly time sheet of all WFP Staff
• Maintain/Check log books of hired vehicles for WFP Project


• Analysis of fuel consumption on monthly basis
• Provision of logistic Support to Distribution Officer for distribution of food commodities
• Arranging trucks and labour for distribution of food commodities
• Logistic Support to Distribution Officer for arranging teachers training
• Provision of office supplies stationery etc


• Preparing request for furniture and equipments for WFP Project

After completion of the emergency projects in Kharan and pishin Districts ARC offered me for the position of Snr HR/Admin assistant at area office Quetta Balochistan

My job Responsibilities as an Snr. HR/Admin Assistant

• Maintain and monitor database of attendance and leave for all staff
• Assist HR Officer in handling the entire recruitment process from scheduling interviews, generating applications for vacancies, collecting and short listing applications, filing resumes/applications accordingly, preparing contracts and service agreements, etc.
• Assist the HR Officer in Initiating the planning, content and implementation of HR/recruitment fairs with the coordination of Managers of other departments.
• Orientation of newly hired staff
• Assist the HR Officer in monitoring staff contracts to determine the schedule and need for performance evaluations
• To support HR Officer in Preparing memos and official correspondence as required, assigned and ensure dissemination of such memos and correspondence.
• To maintain administration related record
• To arrange travel and accommodation for Staff during official trips
• Monthly reporting of HR & Admin
• Documentation of the each activity related to the HR and Admin

American Refugee Committee ARC Responded the earth quake in 2009 in ziarat and Khanozai and supported the affected families in construction of shelters, provision of food and non food items
Worked as Admin/Finance Assistant
Finance Responsibilities

 Bank Reconciliation
 Petty cash
 Preparing vouchers
 Ledger
 Cash projection
 Count sheet
 Preparation of staff Payroll
 Preparation of Weekly and Monthly Reports
 Part of cash for work group to control Cash for work activity smoothly

Admin Responsibilities

 Maintained staff Leave Record.
 Prepared Vehicle Maintenance Sheets.
 Maintained Mess attendance & Records.
 Prepared Support staff over time and submitted to concern department.