• Prepare Project Procurement Plan as Per LASOONA/Donor Procurement Policy.
• Make Monthly plan from Project Procurement Plan
• Provide overall logistics and administrative support for smooth functioning of project activities.
• Serves as provincial reference point for all administrative needs or questions
• Coordinate workshop/training events as required, including hotel liaison, invitations, travel arrangements, supplies & materials, equipment hire and providing point of contact support for participants at events.
• Make travel and accommodation arrangements for project personnel.
• Arrange payment of utility and other routine bills and maintain track record of all these payments.
• Maintain local suppliers list both for routine and emergency supplies and conduct regular market surveys and update the list.
• Support/carryout procurement process as per LASOONA/Donor policies and procedures and forward the invoices/bills to Finance department for payment after verification and maintain keep record of paid invoices in hard/soft.
• Maintain inventory database for assets and office supplies and conduct periodic inventory checks. submit inventory reconciliation reports to management on regular basis.
• Check vehicle log books and vehicle condition on regular basis.
• Maintain a proper/efficient filing system of office to ensure smooth running of the operations and maintain all logistics and administrative documents and their security.
• Support program team in formatting and designing documents for printing upon request from program team.
• Keep proper record and provide goods/supplies status report to concerned program lead and supervisor on as and when required basis.
• Supervise Admin staff (i.e. Office Assistants, Office Attendants, Drivers etc.) by monitoring performance of supervisee staff and give regular feedback to staff members and document corrective actions; Complete the annual performance appraisal, regular mentoring and coaching of supervisees.
2- Finance Functions:
• Prepare General Journal Ledger, Cash Payments Vouchers, Bank Payment Vouchers and other Payment and Receipt Vouchers.
• Prepare bank reconciliation statements/computer statements.
• Supervise and affect tax deposit on purchase of goods and services in accordance with the taxation rules and regulations.
• Analysis of actual expenditures with budget, make overview of various heads and reports the same to the management on the monthly, quarterly, semi-annually and annually.
• Prepare monthly financial reports of the project.
• Keep close liaison with all the field units of the project and assist them in all financial matters.
• Petty Cash management which includes keeping the funds in safe and secure lockable place, maintaining proper documentation as mentioned in LASOONA policy manual, petty cash reconciliation, maintaining cash book etc.
• Provide timely and accurate financial reports to Head office and donor.

Developing, maintaining and improving financial policies and procedures.
Cohesive team building, capacity building and guiding activities.
Verifying vouchers, Ledgers, monthly bank reconciliation statements, monthly cash reconciliation statements, donor’s financial reports, invoices and annual accounts.
Preparation of annual plan/budget.
Preparation of budgets for proposals on donor prescribed formats.
Developing, maintaining and improving HR policies and procedures.
Supervising HR processes including recruitments, administration, compensation and trainings.
Devising and improving employee performance monitoring system, issuing explanation/ warning letters/emails and initiating disciplinary actions.
Developing, maintaining and improving administrative policies and procedures
Providing support in fleet management
Ensure compliance with the Country local laws on registration, filing of statutory documentation with SECP, withholding taxes etc
Facilitating in improving coordination with field offices including matters relating to petty cash, assets & inventory at field offices and vehicles running etc.
Supervising procurements and administration
Maintaining and expending approved vendors list and ensuring its utilization.
Handling procurements having direct donors involvement.
Guiding in record keeping & communications.

Overall responsible for recruitment of staff, Staff Personnel file, Time sheet management, Payroll Management, Staff performance appraisal.
Office Petty Cash Management, ensuring accurate record of financial transaction.
Assessing the donor, external & internal audit review.
Assist Finance Manager in month end & years end reporting with the agreed schedule.
Assist Finance Manager and participate in planning the objectives, design work plans and methodology to carry out the objectives of the organization.
Monthly performance review of all contracts against budget. Analyse and report actual and report variance to Director and Finance Manager.
Overall responsible of Fleet Management.
Procurement & Supply Chain Management.

Account for all day to day operation of office; ensure cleanliness, repair and maintenance & decoration of sub office.
Petty Cash Management of the Office.
Responsible for all fleet operation.
Responsible for office HR activities i-e Staff attendance, Leave record, performance management, personnel file & payroll generation.
Account for all program and non-program inventories in the office.
Operations of all documentation in the office.
Overall supervision of Drivers & support staff. 
Organizing and managing the program events and donor meetings in different hotels.

Smooth running of the hospital routine.
Up keep & maintenance of hospital premises including building & equipment.
Supervise performance of support staff. 
Maintain leave records of all staff.
Maintain hospital impress fund.
Dealing in financial matter i.e obtaining quotation, scrutiny and payment of bills purchases, repair, maintenance of equipment & other infrastructure.  
Management and secretary of donations and issue of receipts.  
Render appraisal report of support staff, and final dispatched rendering appraisal to central office. 
Maintaining of monthly wise hospital report & project. And submission to central office every month.  
Responsible for accounting of the donation box cash/cheque.
Bank reconciliation of hospital account.  
Monitor complete hospital house keeping  
Assist Annual External Audit and semi-annually internal audit. 

Taking patient medical histories. 
Instructing patients about medications, tests and procedures. 
Performing vision and diagnostic tests. 
Assisting with patient procedures. 
Coordinating patient scheduling. 
Supervising and training other allied ophthalmic personnel.             
Performing office management duties.