Support the development of funding requests, engage in grant negotiations, and handle amendments to grant confirmations.
Maintain a well-organized inventory database for assets and office supplies, conduct routine checks, and generate reconciliation reports.
Review and approve the funding authorization and expenditure certificate (FACE) forms for Sub-Recipients (SRs) every quarter.
Ensure that supporting documents, such as bills, invoices, and purchase orders, are properly attached to the Release of Payments (ROP) and verified and approved following established protocols.
Regularly monitor financial exception reports to detect unusual activities and transactions, review anomalies, and report results to the supervisor along with proposed corrective actions.
Ensure timely and accurate review and processing of advance payments and direct payments for SR providers. Also, ensure that payment information is accurately recorded in the Quantum system to facilitate proper financial tracking.
Collaborate with the Programme Specialist to develop partnerships and maintain strong working relationships with national and provincial partners, NGOs, CSOs, communities, donors, technical partners, and AKDN-SJDAP entities to ensure transparent and effective program management.
Establish agreements, oversee and monitor work plan implementation by Sub-Recipients (SRs) and national and provincial programs. Ensure effective coordination among them, including conducting monthly meetings for program follow-up.
Finalize the financial sections of progress reports, disbursement requests, and quarterly and biannual cash flow forecasts. Prepare the annual cash flow statement and statement of sources and use of funds in compliance with Global Fund requirements for submission to the Head Office.
Coordinate travel, accommodation, and meals for beneficiaries during training and permanent migration.
Monitor the budget closely in collaboration with the Finance Specialist and conduct a thorough analysis of budget performance by cost inputs.
Provide administrative and logistical support to the program team in the office and during travel.
Ensure the production and maintenance of up-to-date and accurate administrative records and reports, including supervision and assistance provided to the Head Office, to support efficient, effective, responsive, transparent, and accountable administrative services.
Assist in pre-recruitment formalities and provide support on the conduct of the recruitment process; coordinate interview schedules, prepare agenda and documentation
Act as bank focal point in charge of reconciliation and follow-up on bank documents
Conduct timely reviews of SR cash accounts to ensure sufficient funds for implementation and appropriate disbursements.
Assist and inform the supervisor on financial status, by using management information systems and reporting, coding, recording, and reconciling accounting transactions
Ensure proper management of cash receipts and petty cash and maintain an organized filing system for finance records and documents.
Provide support to the Provincial Office team on cash-based transfer projects as required.
Ensure efficient delivery of financial and administrative services within the Provincial Office, collaborating with other teams as necessary.
Monitor and analyze general ledger accounts to identify and address corrective actions.
Conduct timely reviews and finalization of improved financial reports and other ad hoc financial reports as requested by the Head Office.
Assist with Cash-Based Transfer (CBT) reconciliations at the Central Office level.
Manage transport operations, including assessing needs and vehicle availability, conducting driver briefing sessions, maintaining vehicle logbooks, tracking fuel consumption, and managing vehicle maintenance records.
Supervise and ensure that monthly withholding Tax returns are submitted to Govt. on time

Recruitment and hiring processes should be managed effectively.
Training and development programs need to be organized.
Employer-employee relations should be maintained harmoniously.
Company culture should be preserved and nurtured.
Employee benefits require efficient management.
Collaboration with procurement staff is essential to secure necessary health commodities, goods, and services.
The HR department should be led, directed, and developed, along with policy coordination.
Legal compliance and alignment with the organization's mission and talent strategy must be ensured.
Financial planning and strategy need to be directed, with a focus on analyzing and reporting financial performance.
Administrative needs should be prioritized and planned for implementation.
Daily management of drivers and vehicles should be overseen, including fuel issuance, log-book recording, and vehicle maintenance.
Audit and tax functions should be managed, and accounting policies developed and implemented.
Comprehensive budgets and forecasts should be prepared, and accounting staff should receive training.
Departmental budgets should be reviewed, and monthly cash flow forecasts should be prepared in a timely manner for supervisors.
Travel and accommodation arrangements for project personnel should be organized.
Supplier sourcing, negotiation, competitor analysis, and performance monitoring are crucial.
Efficient transport management should be ensured, including vehicle availability, driver briefings, fuel tracking, and record maintenance.
Overall departmental performance in the organization needs to be efficient.
Act as a bridge between senior management and employees.
Provide motivation to the workforce to align with the organization's goals.

Ensure proper cash receipt and petty cash management, and maintain an organized finance records filing system.
Provide administrative support for budget management and visits under the management program.
Prepare monthly cash flow forecasts promptly for administrative use.
Monitor expenditures, align them with the approved budget, and make necessary adjustments.
Act as a cashier for on-site transactions.
Review requisitions for goods and services to verify correct expenditure allocation and fund availability.
Supervise and maintain financial and administrative records, including transaction reconciliation and reporting.
Plan, develop, and oversee the procurement plan of the field office, adhering to approved cost guidelines.
Maintain proper documentation records for issued and received documents until the final receipt of goods and supplier payments.
Facilitate information flow, coordinate schedules, and handle logistical arrangements.
Manage cash, financial accounting, corporate finance, budgeting, financial planning, and internal expenditure control.
Led the preparation and organization of meetings, workshops, seminars, outreach activities, and reports on meetings, including updating minutes.
Regularly review driver's logbooks, and track vehicle fuel consumption, maintenance, oil usage, and movement.
Organize and coordinate shipments and customs clearance.
Arrange workshops, conferences, and retreats.
Shipment: make arrangements, assist and advise on shipping; liaise with customs, Procurement: assist in initiating procurement action, in the preparation of purchase orders and contracts, monitor the status of requisitions and maintain contact with suppliers
Monitor financial exception reports for unusual activities, review anomalies, and propose corrective actions in procurement and logistics in compliance with AKCPK Policies.
Liaise with government officials on health, education, and related matters.
Monitor the Health Board, Education Board, and Economic Planning Board, providing administrative and logistical support and reporting.
Ensure field office logistics align with managerial operations.
Prepare detailed cost estimates and participate in budget analysis and projections as needed

Manage financial, administration, Logistics, and procurement activities to achieve financial and administration objectives.
Responsible for filing financial documents and treating information with confidentially and facilitation of information flow, coordination of schedule, and other logistic arrangements and uploads and maintaining data on Document Management System.
Assists and takes care of the facilitation of events, including attendee’s management and logistics concerning venue and transportation
Coordinate workshop/training events as required, including hotel liaison, invitations, travel arrangements, supplies & materials, equipment hire, and providing point of contact support for participants at events.
Liaison with government authorized individuals on ongoing projects.
Documents events, meetings, workshops, and seminars within or outside the project and Performs other duties and tasks that may be requested by the management
Supervise Admin staff by monitoring the performance of supervisee staff and give regular feedback to staff members and document corrective actions; Complete the annual performance appraisal, regular mentoring, and coaching of supervisees.
Develop a financial plan, timeline, and budget to perform the financial project.
Develop and maintain standard financial and administrative procedures.
Respond to employees, clients, and queries/issues promptly.
Review all invoices and make the relevant ones on time and update the company database.
Provide training and guidance to the finance and admin team as needed.
Organize a filing system for important and company confidential documents.
Develop training and onboarding material and Assist in processing all necessary paperwork to enable authorization for payments
Respond to telephone calls, schedule meetings, and perform data entry

Develop, support, and promote company goals, including message development, and social media content creation.
Drafts weekly status reports for submission to the supervisors and coordinator.
Build and maintain relationships with customer audiences that will help advance our work.
Maintain all Internal and External Communication Records.
Communicating and reporting to all concerned departments regarding airport and off-airport incidents

Responsible for implementing project construction activities, closely coordinating with project technical staff, and providing weekly updates on physical construction progress.
Prepare and submit timely, accurate, and reliable financial reports, including the Cash Book, monthly cash-in-hand certificate, Daily cash closing reporting, and any other reports required by the Finance Department.
Submit all bills/invoices, along with vouchers, to the Finance Department promptly for reimbursement or necessary adjustments.
Serve as the provincial point of contact for all administrative inquiries and requirements.
Ensure the monthly reporting of transactions, receipts, payment accounts, and statements to the accounting and finance department.
Verify and accurately account for all invoices.
Maintain proper control over cash receipts and petty cash while also managing an organized filing system for finance records and documents.
Record daily invoices, salaries, advances, and project-related financial and administrative payments, and update them in the software system.
Strictly adhere to cash control mechanisms and cash management SOPs to ensure accuracy, completeness, and timely reporting.
Prepare financial data for budget estimates and participate in forecast financial planning.
Play a proactive role in data collection, analysis, knowledge management, and the dissemination of insights based on evaluations and reviews.
Finalize the financial sections of progress reports, disbursement requests, quarterly and biannual cash flow forecasts, and statements of sources and use of funds

Cash Management, Financial Accounting, and Corporate Finance, Budgeting, Financial planning Competence and Maintenance of the internal expenditures control systemFacilitation of information flow, coordination of schedule, and other logistic arrangementsLead the preparation and organization of meetings, workshops, seminars, outreach activities,Beneficiaries data collection from Local Support Organization and proper fillingSupporting Project Officer in conducting community meetings and taking notesSupporting data and writing filed visit reportsAssists in maintaining bank book to record financial transactions dailyAssists in the preparation of manual bank transfers, chequesSupports in managing the cash flow of bank paymentsPrepares and completes monthly payments to avoid delays and ensures proper