Job Responsibilities

Coordination with suppliers for the issuance of Proforma invoice(s) against Purchase order(s).
Checking Proforma invoice(s) and applied for L/C, bank contract or advance payment according to agreed payment term.
Issuance of insurance cover note from insurance company.
Coordination with Finance department for arrangement of funds for L/Cs and advance payments as per agreed percentage with banks at L/Cs opening stage.
Checking L/C drafts and modify if needed.
Checking opening advice(s), calculation of margin withheld by bank and other service charges, FCY currency conversion rate.
Coordination with suppliers for timely arrangement of shipments on CFR basis.
Arrangement of shipments with forwarders on FOB, FCA or ex-works terms with economical freight charges.
Checking all draft shipping documents including certificates or test reports and highlight any observation found. Docs including B/L, Commercial invoice, P/L, COO, COC, PSI and any other technical document required according to import item.
Contacting suppliers for on time submission of original set of shipping documents for bank to bank docs dispatch.
Coordination with Finance department for the arrangement of funds for L/Cs, bank contract(s) retirement.
Arrangements of shipping guarantee for by air shipments under L/C term.
Retirement rate negotiation with bank’s treasury department for retirement of L/Cs and bank contract.
Arrangement of insurance for all consignments.
Compiling and sharing soft copies of shipping documents for customs clearance agent for GD preparation.
Tracking of in transit consignments on regular basis.
Analyzing and finalizing cash flow requirements for retirements and customs clearance process.
Sharing data with management for management approval related to payments generation to suppliers and import consignments priorities according to production requirements, in case of funds shortage.
Sharing details with Finance department for income tax exemptions.
Maintaining EDB quota record and reconciliation with imported quantities.
Coordination with clearing agent for GD preparation, shipping line charges and port /yard charges.
Calculation of container detention charges & port demurrage charges. Sharing details with management if customs process hold by management for any import consignment.
Arrangement of pay orders for duty & taxes, shipping line or forwarder charges, port charges and sending to clearing agent.
Collection of original set of shipping docs from bank for sending to clearing agent for delivery order.
Checking complete GD (Items details, banking details, value, applicable SROs, FI details etc) to avoid any mistake.
Update ware house for new arrivals and sharing consignments details prior to consignment port release.
Checking clearing agent’s bill precisely and forwarding to A/Cs departments for payment arrangement.
·       Reconciliation of retirement advice(s), calculation of margin adjusted by bank, other service charges and FCY currency conversion rate.
·       Checking freight forwarder’s bills and forwarding to A/Cs department for payments for consignments arrived on ex-works or FOB basis.
·       Keeping detailed record of imported consignments in Cloud software.
·       Record keeping for containers security deposits and coordination with clearing agent for the arrangement of refunds from shipping line(s).
·       Managing details of orders processed under advance payment ensuring consignments arrival and customs clearance within 120 days from the date of advance payment as per state bank of Pakistan regulations.
·       Submission of GDs and other shipping docs for consignments arrived against advance payments as per State bank of bank regulations.
·       Arrangement of FIs with banks on open account basis for import packages arriving without any advance payment or L/C.

Seek new Plastic manufacturers for Pakistan market.
Offer our materials to different customers in Pakistan to develop new business relationships.
Issuance of indent to customers for L/C opening or T/T transfer.
Keep in touch with customers for timely L/C opening.
Negotiate with suppliers to arrange shipments according to requirement of customers.
Reconciliation of shipping documents.

Managed all imports procedure.
Contact with different suppliers about required product and negotiate on prices to get the lowest possible offer.
Issuance of purchase order after order confirmation.
Opening of L/C after Order confirmation.
Deal with banks for payments to suppliers through L/C, T/T etc based on order booking terms.
Keep in touch with suppliers or agents for timely shipments.
Reconciliation of shipping documents.
Issuance of pay orders for customs for appraised duty amount.
Deal with customs clearing agent for smooth clearance of consignment.

organize and schedule meetings and appointments
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Resolve administrative problems
Receive, sort and distribute the mail
Oversee and supervise the work of junior staff
Manage  / repair and maintenance of office equipment.