Charter of Duties & Responsibilities:-
 Help with time and daily management, scheduling of meetings, correspondence and
note taking;
 Answering calls and liaising with clients competently;
 Answering phone calls, taking notes scheduling meetings, emailing, texts etc;
 Complete tasks the Commandant require whether personal or professional;
 Often act as the Commandant’s first point of contact with people from both inside and
outside the organization;
 Devising and maintaining office systems, including data management and filing;
 Arranging travel, and accommodation and occasionally, traveling with the
Commandant to take notes or dictation at meetings or to provide general assistance
during presentations;
 Screening phone calls, inquiries and requests and handling them when appropriate;
 Meeting and greeting visitors at all levels of seniority;
 Organizing and maintaining diaries and making appointments;
 Dealing with incoming emails, faxes and post, often corresponding on behalf of the
Commandant;
 Taking action points, dictation and writing minutes;
 Carrying out background research and presenting findings;
 Producing documents, briefing papers, reports and presentations;
 Organizing and attending meeting and ensuring the Commandant is well prepared for
meetings;
 Liaising with clients, suppliers and other staff;
 Taking on some of the Commandant’s responsibilities and working more closely with
management;
 Deputizing for the Commandant’s, making decisions and delegating work to others in
the Commandant’s absence;
 Being involved in decisions-making processes;
 Supporting annual audit by providing information and answer to auditors;
 Verify employees benefit invoices by verifying coverage and costs;
 Protect organization’s value by keeping information confidential;
 Maintain financial security by adhering to internal controls;
 Accomplish accounting and organization mission by completing related result as
needed;
 Coordinate and communicate accounts branch, banks for purpose of accounts
receivable and accounts payable administration;
 Verify allocate, post and reconcile transaction.
 Analyze financial information and summaries financial status;
 Participate in financial standards setting and in forecast process;
 Provide input into department and goal setting process;
 Prepare financial statements and produce budget according to schedules;
 Preparation and review of salaries substitutes and presented to Commandant for
approval;
 Accounts payable and accounts receivables;
 Conduct month end and year end close process;
 Prepare the budget and financial forecasts;
 Petty cash and preparing accounts reconciliation;
 Publish financial statements in time;
 Develop periodic reports for management;
 Keep information confidential and secure them with random dataset backups;
 Keep up with financial policies, regulation and legislation requirements;
 Provide technical support and advice on management;
 Plan, assign and review staff work;
 Reading, monitoring and responding to Commandant’s email;
 Planning and organizing events;
 Drafting communications on Commandant’s behalf;
 Managing and reviewing filing and office systems;
 Typing documents;
 Sourcing and ordering stationary and office equipment;
 Acting as the point contact between the Commandant and internal/external under
command;
 Screening and directing phone calls and distribute correspondence;
 Handling request and queries appropriately;
 Provide secretarial and administrative support in the field and timely manner;
 Work on a one-to-one basis on a variety of tasks related to Commandant’s working life
and communication;
 Assist with any other assignments as and when required.