Ensure compliance with PRCS and donor procurement policies and procedures Strengthened procurement efficiency by developing a portfolio of suppliers (100+). Ensure complete procurement process like preparation of RFQ, ITB, RFP, tender documents, comparative statement, issuance of purchase orders/Contract, preparation of GRNs.Optimized purchasing power, conducted contractor evaluation, supplier screening, market analysis, and sustainable sourcing initiatives.Draw up the planning of quarterly purchases and share with program manager.Ensure that all received goods/works/services are in accordance with the specifications of the respective PO/ContractsArrange travel, hotel, and other logistics for PRCS Staff.Maintain asset register and has proper tagging by formal system of all PRCS offices.Carried out field visits quarterly for timely check and inspection of office/project assets.Administered the deployment of a fleet of 30++ vehicles across various projects, ensuring optimal utilization and efficiency.Preparing vehicles maintenance report, including KMs travelled, fuel consumed, monthly service etc.Maintain Vehicles logbook and its supervision.

Managed all the procurement tendering procedure at hospital level.Prepared and float RFQ, prepared Bidding documents and all tender related process.Publishing tender notice on relevant forums.Drafting and preparing tender documents (e.g. Invitation to bid (ITB), Request for Proposals (RFP) and Request for Quotations (RFQ) including bid evaluations base on the nature of the requirements and cost of procurement involved.Ensure that the Purchase requests are processed and being approved from all the required levels.Coordinating with technical person for technical evaluation where applicable.Preparing comparative statement of bids received from vendors.Negotiating prices for limited quotations for non-bids items.Preparation of agreement.Preparing and issuance of purchase order of approved items according to the agreed terms and conditions.Keeping records of all purchase documents in files and system.

Procurement     Process order request and prepare documents for procurement.Maintained petty cash records.Review price quotes and check the availability of auto parts. Receive and inspect shipments of material for completeness. Match invoices to purchase orders checking for prices and quantities. Prepare and process documents to finance department for payment.WarehousingManage receipt and issuance of stocks.Ensure accurate and safe warehousing of all products.Entering incoming parts into WIMS.Keeping stock control system up to date and insuring inventory accuracy.Conducting periodic stock take and stock reconciliation, investigating the root cause of discrepancies.Managed the IN and OUT process of the stock in Peshawar region and ensured the proper implementation of the process in the related sites.

Overhandling Purchase of more than 15 million PKR per month of all items related to hospital from housekeeping items to surgical disposables.Conducted contract negotiations with suppliers to build strategic relationships to ensure maximum value was achieved in terms of cost objectives.Preparing and issuing purchase/work orders and following up for the orders.Collecting quotations, preparing comparative statement, cost sheet and approval from purchase committee. Evaluate offers from suppliers and negotiate better prices.Coordinate with warehouse staff to ensure proper analyses.

Zero or minimized non-moving stocks.Developed automated stock reordering system. Set a minimum/maximum threshold for inventory. Once the threshold is reached, the system automatically generates SOS (Stock Order Sheet) for the preferred stock amount.Receiving store receipt of material physically checking the materials, checking the quality and quantity of material, making GRN and CRN entry.Verifying incoming socks with LPO, DC and invoices,Preparation of Store Issue Voucher for issued stock and Maintaining Bin Card, Stock card, stock Ledger. Organizing accurate and periodic cycle counts and stock takes.Managed shelf life and provided regular reports of short expiry items to senior managers.Managed safety stock in COVID-19 specifically Non-Surgical Masks, Face shields, Goggles, Gowns and N95 Masks.