Prepared office Agreements and Established International Rescue Committee office at Khairpur & Dadu,
According to Organization Policy.
Prepared Fuel Agreements and Select Fuel pump stations at Khairpur Mirs and Dadu.
Select warehouse and monitor all in & out process smoothly and prepare 20% Inventory list and assets list and
other sheets as per demand.
Establish Tent village 120 homes with help of program officer at Ibraheem Chandio kheer mori Dadu.
Provide filter water in tankers for tent village peoples, and Implant 02 water motor and provide Generator for
water motor. Procure and Implant Solar lights pols for tent village peoples and prepared their tent homes
properly, give them basics things, prepared sports place, school, masjid, cattle place in Tent village.
Prepared agreement of landowner of tent owner according to proper process.
Check and verify vehicle logbooks properly managed, also prepare vehicle consumption report, vehicle & Fuel
pump payments etc.
Successfully Completed 1000 distribution of winterization kits on their distribution points with the help of
program team and give support in security purpose.
Successfully completed 1000 H2o water wheels with RDF team.
Select different vendors according to organization policy & process for good faith of organization.
Planning and executing the efficient transportation and storage of goods from the point of origin to the point of
consumption.
Attend daily online meetings on teams and follow the guidance accordingly.
Prepared booking, accommodations for guests or country office staff, also facilitate them in transportation after
verification of Travel Request Form TRF.
Procurement process according to IRC threshold policy.
Prepare all office expenses and payments according to organization policy.
Prepared orientation for new staff about organization process, policies, and procedures.

 Prepare Monthly Budget Forecast for district activities monthly
 Make payments to vender through cross cheque or open cheque or Cash.
 Prepare Staff salary, & also school para teachers & keep salary record,
 To ensure proper approval & timely process of payments
 Maintain data in peach tree accounting software.
 Prepare Journal general, General Ledger,
 Prepare monthly bank reconciliation.
 Prepare Training Budget & keep record of training expense
 Prepare Payments, agreements of contractors & also keep in record.
 Ensure proper documentation of all vouchers,
 Procurement Process according to Donors demand.
 Maintain office staff files
 Maintain office travel claim.
 Maintain office operation advances & adjustments,
 Maintain & Check Vehicle log book.
 Prepare timesheet & also checking on daily basis.

• Handling all accounting and financial record for the location and assigned projects.
• Maintaining a detailed for staff operational advances.
• Preparing Cash book, bank book, on daily and monthly basis.
• Maintain staff advances records.
• Supervision/Controlling of daily entries Supervision inward and outward
• Ensure completion of supporting documentation of all vouchers.
• Monitoring project budget and controlling of project expenses with budget
• Responsible for the settlement / Reconciliation of the field offices transactions in coordination with the Managing Director.
• To Lookout all field offices Operations.(Finance & Admin)
• Maintain checking all financial vouchers.
• Ensure deduction of Income Tax/W-Holding & sales Tax from all payments where applicable as per requirement of relevant laws and deposit the same with prescribed time.
• Prepared Demand draft (D.D), Pay order (P.O) for new staff hires.
• Prepared monthly and quarterly Financial report and submit to Managing Director for review after submit to donor.
• Prepared bank reconciliation of all accounts on monthly basis.
• Maintain cash book, Ledger, Trial balance of all projects.
• Maintain HR record and filling.
• Process the procurement process and agreement.
• Transportation and Vehicle Management for field staff.
• Administrative record keeping.
• Logistic arrangement for training's and workshops
• Checking and verification of vehicle log books.
• Arrangements of Workshops & Seminars
• Maintaining staff leave record
• Prepare staff agreements
• Maintain staff personal files.

vSelect vendors according to proper process as donor demand and also Prepare agreements of vendors & also keep in record.
vEnsure proper documentation of all vouchers, CPV, BPV,etc.
vProcurement Process according to Donors demand. After Approval.SR,RFQ, three Quotations Bid, Comparative Statement, P.O,GRN, Cross cheque payment after Tax,  
v Maintain Logistic record according FIFO, FEFO in MNP and IFA
vPrepare CHW, s outreach staff Training arrangement.
vPrepare outreach staff training DSA, according to Attendance and performance.
vResolve all office Issues also maintain office Administrative activities for smooth support of program team.
vPrepare Advance and adjustment for daily office expenses.
vPrepare Expense according budget head-and must aware about budget limits.
vMaintain all warehouse record all toolkits, MNP, IFA record which received from ACF.
vPrepare monthly stock Concern reconciliation for further smooth process.
vPrepare Stock release request (SRR) to CWW, for required stock.
vPrepare Stock Release Request (SRR) Stock Release Order (SRO) Goods Delivery Note (GDN) for field staff internal Issuance and also keep in record.
vLogistic arrangement for Staff as well as outreach worker’s trainings & workshops.
vChecking and verification of vehicle log-book and closed vehicle meter daily basis.
vPrepare monthly Vehicle Consumption Report of all vehicles.
vMaintain Transportation & Vehicle management for field staff.
vEnsure the smooth operation of the field activities.
vMaintain Stock register in excel database.
vHandle sensitive information in a confidential manner, take accurate meeting of minutes and resolved administrative problems.
vAbility to effectively communicate via phone, and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
vMaintain contact lists, produce and distribute correspondence memos, letters, emails, forms.
vMaintain all HR work also recruitment process.
vMaintain office staff files, as well as personal files according to donors demand.
vMaintain Recruitment Process & have good knowledge of recruitment Process.
vMaintain Employee’s contracts of office staff as well as outreach staff 440 chw, s.
vMaintain Timesheets of all staff and check daily basis for smooth salary process.
vSupervise all process of transfer salaries of 440 CHW,s on their accounts .
vPrepare Salaries Office Staff as well as outreach staff.
vResolve all salary related issues of 440-CHW, s.
v Prepare Staff leave record for smooth process of salary.
vAttend 03 days training of Admin in P.C hotel at Lahore, about procedures and policies as donor designed.
vAttend 01Day training of Logistic in CWW office Hyderabad for procedures and policies as donor designed
vAttend 02 Days training of HR in PNFWH head office with CWW officials on procedures and policies.

• Prepare the financial reports and keep a track of funds released by the projects.
• Maintain all financial vouchers.
• Maintain project petty expenses and entries in petty cash register.
• Maintain cash book and ledger to keep record of project Accounts.
• Prepared Trial balance, of all projects.
• Prepare salary, restores of the project staff and process payment of salaries;
• Process project staff travel claims
• Maintain chart of accounts.
• Maintain filing system in the project relating to admin and finance.
• Preparation of bank reconciliation on monthly basis of all accounts.
• Maintain all administrative and logistical arrangements.
• Maintain office files
• Open and distribute the mail
• Take minutes at meetings
• Coordinate repairs to office equipment
• Provide support to Council to ensure that Council is provided with the resources to make effective decisions.
• Maintain confidential records and files
• Maintain records of decisions
• Research and assist with the preparation of motions, policies and procedures
• Maintain staff files.
• Prepare correspondence for Board members
• Prepare Schedule Board meetings
• knowledge of office administration and bookkeeping Procedures
• ability to maintain a high level of accuracy confidentiality
Concerning financial and employee files.

Data Entry Work