概要

• Maintain project’s document control system, includes document registering, document filing systems (Electronic & Hard copy), transmittals, archiving of data, etc.





• Assess document and records management needs in coordination with Project Director, Project Managers and Senior Design Managers in order to devise and recommend long term measures and ensure compliance to procedures.
• Identify documents to be archived as per retention policy and dispatch to document retention centre.
• Maintain schedule of design deliverables.
• Ascertain pre-established procedures, document numbering conventions and document control processes are satisfactorily met throughout duration of project by all project participants.
• Track correspondence and their responses and outstanding actions.
• Unload of documents from Database and constitution of documents with their transmittals to put back them to the subcontractors and to construction department.
• Managing vendor documents, Coordinate with suppliers and keeping suppliers data base updated.
• Responsible for distribution and updating of Controlled documentation to various parties (Client, Partners & Subcontractors).
• To ensure the project documentation is up to date and current.
• Input, update and extract project data via the electronic Document Management System to meet claim deadlines.
• Ensure that all documents produced and received are controlled and distributed in a secure, organized and timely manner.