• Handle complete procurement cycle for all goods and services under the supervision of the Head of procurement to ensure the procurement needs are met in an efficient and effective manner.
• Ensure compliance with USAID policies and programs in alignment with established sourcing strategy.
• Develop and deliver presentations to executives and others, as required on strategies, programs, practices and issues.
• Support the process of identifying new suppliers in order to expand the preferred supplier database by researching and updating supplier background and credentials including trade license validity, to ensure supplier database is timely and comprehensively updated with the background information.
• Keep abreast of market information about suppliers, dealers, Original Equipment Manufacturers (OEM’s) etc. to develop good network of suppliers those can be contacted for critical requirements and continually enlarge suppliers database so as to guarantee uninterrupted supply of the desired goods and services.
• Receive the quotations/offers of different suppliers and prepare quotation comparison statements with emphasis on price, quality, delivery period and terms of payment.
• Follow up with vendors in order to ensure timely order receipt and complaint resolution.
• Negotiate payment and terms and conditions with suppliers to ensure on time delivery and payments of goods and services.
• Liaise and follow up with Finance to ensure that deliveries are clear and payments are processed and received on time.
• Perform supplier evaluation and document on a periodic basis, in order to update and segregate supplier database from performing and non-performing suppliers.
• Resolve complaints on all purchased goods and services to keep all parties satisfied.
• Develop reliable alternative sources of supply to meet the USAID requirements.

Responsibilities Includes:

• Complete order processing from validation to order placement and invoicing.
• Customer relationship management and to act as a liaison between customers and finance department any internal department for all CS & SC related matters.
• Coordination with the various suppliers regarding the logistics/Transportation to ensure on time delivery & accuracy of documentation at origin and to destination.
• Organize fully compliant delivery as per the agreed payment terms.
• Complete supply Chain coordination with the plant to ensure ON TIME IN FULL orders with the aim to have minimum back orders.
• Maintaining complete audit records for orders validation, invoicing.
• KPIs reporting: Order validation/invoicing accuracy/Documents dispatch.
• Customers complaints management and resolution as per the agreed KPIs.
• Cost verification to ensure accuracy and on time payment to all Vendors.
• Circulating weekly orders status updates to the assigned accounts giving a complete overview on the existing situation of orders.
• Comparison of orders Vs forecast to support with the existing projects aimed at improving forecasting accuracy.
• Work with Accounts Payable team to ensure customer invoices, credits and debits are processed in a timely manner.
• Register Suppliers & verification of documents.