Procurement: Responsible for all purchasing in line with the internal procurement procedures and their follow up.

Provide planning support and advice to those making a procurement request, then process and manage the procurement process in accordance with SIF policies and procedures.
Follow-up the procurement for SIF Office in area of operations undertake quatations.
Check the condition and nature of goods received as required by the contracts.
Manage the presentation, circulation, filing and archiving of procurement documents, conforming to SIF procedures.
Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
Liaise and negotiate with suppliers.
Enforce proper use of procurement ceilings and approval procedures.
Ensure procurement follow up is completed.
BCI and IRV completion in accordance with required timelines.
Analyze all factor related to procurement and present various option that clearly shows the difference in cost and delivery time between alternatives.

Stock Management: Responsible for managing all assets from inventory to storing and maintenance.

Ensure the safety and effective use of all SIF assets and properties in the office.
Account for the overall compliance with assets, properties and premises management procedures.
  Ensure the maintenance and repairs of assets and properties in timely manner.
  Assess the need for additional equipment / premise.
Account for the overall compliance with assets, properties and premises management procedures,
  Ensure that Assets file is updated with all necessary documents (vouchers, technical manuals, repair and maintenance documents).
  Advice and support Program staff to verify that distribution has occurred according to the intentions and plans of the donors, and project partners

Fleet Management: Responsible for fleet management (cars rental contract, vehicles maintenance, fuel follow up, drivers training, etc.) and organization of any field movements (Vehicles Hiring and hotel booking, etc.)

Supervise and coordinate all logistic matters relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported,
Organize field movements for staff members (hotel booking, rental taxi, etc.).
Ensure that vehicles internal equipment (tools, communications etc) are complete and serviceable; and that usage of fuel is correctly supervised, and logged and recorded.
 Supervise the rental Service Contracts for vehicles.
Control all documentation related to vehicles (Log Books, Fuel Consumption).
Consolidate Fuel Consumption report and control fuel consumption.
Prior to each departure, check for any security notice or directives for travel area and plan movements in response.

 Procedures and Reporting Activities:

Comply with all the reporting requirements from Country/base level.
Present the all consolidated monthly reports as required according to SIF guidelines.
Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly and monthly logistics reports to the base and in-country management team.
Vehicle Follow Up (Maintenance, Incidents, Suppliers relation).
Assets list (Repartition of assets, maintenance, problems).
Keep updated the line manager “technical & administrative” about all ongoing activity and sharing of updated procurement status.

Staff Safety: Responsible for ensuring staff safety in the field and office by putting in place necessary measures and standard operating procedures.

Account for the overall compliance of SIF security and safety guidelines.
Ensure that watchmans are aware of all safety and security regulations.
Ensure the security of movement of field visit.

 Human Resources Activities:

Manage all drivers and security guards ensuring all duties are performed to SIF regulations.
Perform required performance evaluations for security guards.
Track and report any performance issues/complaints.

Preparation of Budget Variance Analysis.
Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices.
voucher entry into Oracle (FIS) Financial Information System.
Ensure the respect of the procedures before any payment (validation form, etc)
Review all the payments documents for proper coding and supporting documents.
Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
Prepare the Cash flow forecast after validation of Project
Preparation of funds reconciliations.
Preparation of statement of expenses for submission to the donor.
Record and follow up all administrative expenses in the Monthly Expenses Follow-up sheet.
Preparation of Bank reconciliation statement.
Preparation  and Cross check the monthly payroll for all staff.
Follow-up all documents concerning the bank (local funds received, transfer request letters, etc
Budget planning and implementation.
Financial Reporting.
Ensure accuracy of financial transactions/payments in terms of code allocations, sufficient supporting evidence, timeliness and appropriate approvals.
Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government.
Compliance of all financial Data and reporting. • Supervision of overall financial system. • HR Management, Administrative work and support in trainings

• Preparation of All Financial Document and voucher entry.
• Security of Financial Claim and Submission for approval.
• Timely and proper preparation of procurement plans for the project, establishment of deadlines and monitoring of their implementation.
• Establishment, implementation and control of procurement processes, including RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with rules and regulations of Organization.
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) .
• Management of procurement contracts to ensure timely and effective tracking of deliverables and payments.
• Elaboration and implementation of the internal control system which ensures timely corrective actions on POs with budget check errors and other problems.
• Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Logistics arrangement of project.
• Handling of all administrative work of the project.
• Hiring of vehicle and contract preparation.

Organisation: THRIVE-CIADP Chitral Area Development Programme Location: Pakistan Tenure: Oct-2010 to Dec-2014 - Preparation of vouchers after security of claims. - Preparation of Bank reconciliation statement. - Prepare/Review Travel Claims all financial claims of staff members. - Keep Track record of all advances issued to staff members.To reconcile the staff/project advances on every month.- Preparation of monthly Payroll of staff and submission to Bank. - Preparation and Maintenance of books Accounts with all relevant records. - Preparation of Financial statements. - Review and scrutiny of financial documents of Implementing partners, suppliers and service providers. - Initiate payment processing according to project financial rules and regulations. - Follow up visits to IPs Offices for providing procedural support to staff and ensure that all the purchases and payment being made according to prescribed standard. - Manages petty cash and maintain proper record and counting. - Preparation of all Procurement Documents. - Facilitate procurement process for all required items of project, in compliance with policy and procedure of the Organization. - Internal audit of implementing partners and recommendation of their claims for payment. - Preparation of cheques, pay order and distribution to stack holder. - Filing of Documents and maintenance of records. - Keep a close liaison between Organization and Bank for smooth running of transactions. - Administrative work of the Office includes Office routine work, arrangements of meetings & vehicle provision to staff and communication with line department.

Preparation of  Voucher/Bills, Cheque/ Cash receipts and payment, preparation of computer generated pay roll, monthly reconciliation statement of expenditure, and maintenance of Books of Accounts.
 Preparation of micro plane for selection of candidate, conduction of interviews, preparation of merit list and issuance of appointment orders.
Arrangement of training, for the newly selected staff and refresher training for existing staff with logistics supply.
 Responsibility for  preparation demand of logistics requirement, its receipts, stocking and supply to outlets and maintenance of stock records
Preparation of monthly data reporting includes collection of data from attached facilities, its compilation and further submission to Head Office on monthly basis.
 Responsible for preparations of Minutes of meeting, Official letters drafting. communication with line Department, supervise the support staff and managing the office routine work, logistics, HR and Office Adminstration.