Assume responsibility for designated administrative and secretarial duties as required specific and high degree of skills, accuracy, discretion and overall knowledge of Company operations, business/ department functions and policies.

Assists in the coordination of logistics (plans, prepares and coordinates agendas or detailed program), for presentations, seminars, trainings, meetings group meetings or conferences hosted by Supervisor/function.

Perform complex and accurate word processing tasks in the production of typed and formatted documents, reports and letters, as well as prepare overhead slides/presentations using graphical applications

Handles incoming correspondence and determines the response or action required; distributed or make appropriate recommendations of referrals to individuals or departments concerned; keep relevant personnel informed.

Responsible for the upkeep, remind, monitor of teleconferences, external appointments, answers / places phone calls. Take accurate message and relays to person (s) concerned promptly.

Drafts, composes, constructs, types correspondence and preserves confidentiality of restricted and classified information

Develop a comprehensive filling system for all correspondence, reports and documentary records and labels all working files, folios, reports for easy identification, access and quick retrieval in anticipation of future use and reference. And ensure that all documents are maintained properly

Processes information and produces reports as needed by the Country Lead / Function.

Arranges appointments and hotel accommodation for visitors, and assist them during their visit as necessary.

Assists Country Lead in timely submission of weekly/periodical reports to the region. Follow up with functional leads to prepare weekly update and circulation to relevant internal stakeholders.

Keeps a record of minutes of the meeting and follow up with people responsible on the instructions of Country Lead as and when required.

Handles planning logistics for domestic and international trips including visa processing, hotel booking, ticketing, detailed itineraries and agendas.

Develop quick understanding of the business environment, internal organization and ways of working.
Understand growth targets of the company and hence various programs to meet these goals.
Establish rapport with key people in the organization and consultants to the company.
Complete project by assigning work to clerical staff, following up on results.
Prepare the meeting agenda and provide needed background information to the Management.
Arrangement of Travel & Logistics, may include, booking flights, car rental and hotel accommodation
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Develop strategy in consultation with board members for the chosen function & manage the ensuing actions.
Lead and manage one of the three key business functions; Marketing, HR, or IT.
Greet visitors and determine whether they should be given access to specific individuals
Maintain a professional image, exhibit excellent customer service skills, pay close attention to details and manage deadline well
Assist CEO in conducting monthly, quarterly, & annual reviews.

All administrative work about visa and recruitment done under my supervision

All purchases handled and delivered to sights under my supervision

Take care for sight material and have an eye on the completion of project on time.

Ensure that accurate job descriptions are in place
Provide advice and assistance with writing job descriptions
Provide advice and assistance when conducting staff performance evaluations
Identify training and development opportunities
Organize staff training sessions, workshops and activities
Process employee requests for outside training while complying with polices & procedures
Provide basic counseling to staff who have performance related obstacles
Provide advice and assistance in developing human resource plans
Provide staff orientations
Access funding for training and write proposals
Provide advice and assistance to supervisors on staff recruitment
Prepare notices and advertisements for vacant staff positions
Schedule and organize interviews / Participate in applicant interviews
Conduct reference checks on possible candidates
Prepare, develop and implement procedures and policies on staff recruitment