Administration / HR
Maintaining administrative staff by recruiting, selecting, orienting and training employees. Maintaining a safe and secure work environment developing personal growth opportunities. Accomplishes staff results by communicating job expectations planning, monitoring and appraising job results. Counselling and disciplining employees coordinating and enforcing systems, policies and procedures.
Procurement
Provides supplies by identifying needs for office and stores. Updates invemtory of office and stores on reguralar basis. Establishing policies, procedures and work schedules for stores. Provides communication systems by identifying needs evaluating options, maintaining equipment, approving invoices. Purchases printed materials by obtaining requirements negotiating price, quality and delivery approving invoices.
Adminstration
Completes special projects by organizing and coordinating information and requirements planning, arranging and meeting schedules monitoring results. Provides historical reference by developing and utilizing filing and retrieval systems. Improves program and service quality by devising new applications updating procedures evaluating system results with users. Achieves financial objectives by anticipating requirements submitting information for budget preparation scheduling expenditures monitoring costs; analyzing variances. Liaise with external partners (insurance vendors, and ensure legal compliance).
HR
Answer employees queries about HR-related issues. Responsible of payroll. Organize and maintain personnel records. Update internal databases (e.g. record sick or maternity leave).Responsible for HR documents (employment contracts and new hire guides). Create/Revise company policies. Create regular reports and presentations on HR metrics.

Junior Admin Officer




General Support (TVET, Basic Education)
Backup support to Senior Admin officer and assist Sr. Admin officer to prepare budget and monitor expenses accordingly. Maintain / repair IT equipment (PC Networking, Installing Wireless Routers & Access points etc.). Manage services & lease agreements. Coordination with logistics team for preparation & settlement of travel expenses of staff. Workshop / Meeting, Still Photography, Movie Making & Editing (Pictures & Movies )
Procurement & IT / Inventory  Support (EPO,CW,TU,TVET)
Procurement of IT Equipment/Services/Stationery, Processing of bids.
To put proper numbering on the inventory items by using software “OnSite Asset” according to the GIZ rules and regulations. Troubleshoot LAN / WAN, Office/IT Equipment, Telephone Exchange.
HR 
Staff Filling (ICT , Punjab), Leave Record (Basic Education EPO, CW)
Organises / conduct applicant interviews, Document & archives the selection process as per GIZ rules and regulations. On-boarding process of new employee
Medical Insurance Claim Processing and follow-ups with Country office and insurance company
 




February 2009 – October 2013




Admin & Finance Assistant




 Admin Assistant
Ensures that the necessary office supplies are available & purchases office equipment and supplies within set value limits
reports damage to the administrative officer, organises and monitors the service and repair of office equipment
Maintain and forward requisitions for procurement of office supplies and consumables to the Project Administration Office & Maintain and update list of inventory.
Keep attendance record and send the original to the Project Administration Office at the end of each month & keep the leave record of staff and forward staffs leave applications for approval.
Supervise the support staff and check the vehicle log books in all respect.
Handle issues pertaining to “GIZ Medical Policy” and submit the medical claims in a timely manner
To arrange repair/maintenance & fuel consumption of project vehicle & generator
Supervise auxiliary staff like drivers, tea boy, cleaner etc.
 
 Finance Assistant
Handle petty cash and maintain proper cash book for all petty expenses
Payments of utility bills after verification
Prepare vouchers
Computes overtime and TA/DA claims of project staff/counterpart staff as per GIZ rules and regulations

Main responsibility to supervise complete North Region (having two regional offices & six sub branches) for administration / Procurement
Responsible for office stock like computers, accessories, stationary etc.
Maintaining & prepare cash book.
Administratively look after ISA server, Routers etc.
Directly reportable to Head Office & RGM-North.
Supervision & complete administrative support to the Staff of North Region (150-200 employees)
Close liaison with RGM & Branches Head Admin section (Internal/External Office Issues)
Correspondence with departments of different companies in favour of company/employees on behalf of RGM-North.
Supervision of MIS (Management Information System)
Supervision of NMS (Network Management System)
Billing/Analysis of Payphones of North Region