·         Responsible for maintaining the site’s activities including local procurement, vehicle and equipment maintenance and management in co-ordination with the DNM.
·         Maintaining and submitting logistical, financial and administrative reports as required and in conjunction with the DNM.
·         Responsible for stock control consistent with organization protocols and procedures. 
·         Responsible for ensuring that efficient and appropriate operational support is provided for all site activities including stock management, office / guesthouse maintenance and outreach activities in conjunction with the co-ordination of the DNM.
·         Ensure that communications with Organization security focal point is maintained whenever needed in coordination with the DNM.
·         Ensure logistical systems and procedures are maintained and up to date in a timely fashion.
·         Guide and oversee performance of new Logistics staff.
·         Compiling and inspecting shipping-related documentation.
·         Unloading incoming shipments and reviewing their contents.
·         Packing stock in a neatly organized and secure fashion.
·         Preparing outbound shipments ahead of delivery times.
·         Driving merchandise to our regional clients.
·         Monitoring inventory levels to gauge restocking needs.
·         Directing and conducting routine warehouse cleaning tasks.
·         Ensuring workers\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\' adherence to stipulated safety-related protocols.

Unit Incharg / Monitoring & Evolution Taluka Garhi Khairo District Jacobabad 
 


Community Investment  Fund (CIF) Project
Sindh People’s Housing for Flood Affected (SPHF)
Monitoring & Evolution of Completed and Ongoing Activities.   




  Conduct the Monitoring visit of field team
  Made survey plan of field survey team
  Monitoring of field for construction of house, engineers and support staff
  Formation of Village Reconstruction Committees (VRC)
  Collect necessary baseline information about the community.
  Conduct social surveys as and when required or asked by the management
  Develop and maintain the necessary documentation and record of all roject
  Manage and undertake social mobilization activities in the assigned area  through formation and strengthening of community institutions namely Community Organizations (Cos); Village Organizations VOs; and Local Support Organizations (LSOs); Village Reconstruction Committees (VRC)
  Working closely with the communities through the Cos, VOs; LSOs; and VRCs by remaining engaged with them; facilitating capacity building interventions.
  Developing the VO/LSOs/VRCs linkages with other public and private sector organizations.
  Developing the community Activists through regular coordination; capacity development and facilitating local level decision making and empowerment.
  Coordinating CIF appraisal with LSOs and the District CIF Specialists under the supervision of the District Manager.
  Coordinating the implementation of Community Investment Fund (CIF) linked interventions by the Community Organizations for ensuring a transparent and effective implementation of CIF
Coordinating implementation of other regular as well as special programs and projects such as Infrastructure Projects; Health; Water Sanitation; Education; Housing Skill development etc in close coordination of VOs/ LSOs/VRCs.
Provide regular reports to the District office on the ongoing programs/ projects in accordance with given formats and time schedules.
Undertake all relevant documentation relating to community mobilization; CIF appraisal; ongoing programs etc.
Any other assigned by the management.

•Prepare cash disbursement sheets for cash distribution to beneficiaries.
•Verify beneficiaries names and signatures and consistency with CNIC for cash distribution. . Distribute the Cash to the registered beneficiaries as per schedule and amount indicated in the distribution plan. . Check, complete documentation and process for the cash Maintain records in hard and soft of all the Cash distribution as required and guided by project manager.
•Submit the requested documentation on daily basis, making sure that it is complete and accurate.
•Ensure implementation of all donor guidelines with regard to disbursements of cash.
•Documentation and record keeping of ongoing activities, Identify/suggest potential interventions at grassroots level.
•Assist Management with feedback and timely reporting for observation and analysis in field activities and maintaining data base for follow up impact or lesson Learnt.
•Record and maintain all books of account at District/Field unit level.
•Collect and verify assets transfer from, GRN and invoice’s.
•Prepare and shear financial progress report with all concerned.
•Prepare (BPV, BRV, CPV and JV) voucher at District/unit level.
•Collect monthly bank statements of community bank accounts.
•Prepare daily cash closing certificate •Prepare funds projection report.
•Prepared monthly reconciliation report
•Collect bills of other events & submit to concerned location
•Coordination & facilitating internal & external Auditors.
•Any other assigned by the management.

District Admin Officer/ Logistics Officer 
 Ongoing Project in District Office.

Ensure there is proper communication and coordination with the relevant departments regarding procurement and delivery of supplies and all parties are informed of any changes in a timely manner
Take a pro-active approach to ensure all goods required for the project implementation are in place when needed. Prepare procurement plans for goods to be purchased locally
Ensure the roadworthiness and safety standards in all active vehicles in the fleet.
Assets & inventory management.
Ensure for the preparation of regular, timely and accurate logistics narrative reports and security updates as well as procurement report, assets update, communications directory, fuel consumption and stock reports as per ORGANIZATION policy, to be submitted to the Logistics Manager and the Project Coordinator by the end of each month.
Vehicle usage report on monthly basis
Monitor Vehicle Log Book & closing on monthly basis
Monitor Vehicle Maintenance Book & closing on monthly
Maintain Assets Registers at Field Unit Level
Maintain Utility register (Electric & gas) reporting on monthly
Maintain Telephone Log Book & Closing on monthly
Maintain leave record & reporting on monthly basis
Maintain Attendance Register & reporting on monthly
Provide Logistic supports to team
Monitor Security Guards duty & attendance
Monitor Cleaning of Concern office
Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update organization databases
Organize a filing system for important and confidential organization documents
Answer queries by employees and clients
Update office policies as needed
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Monitor Security Guards duty & attendance
Any other assigned by the management.

Management Information System Operating for Community Investment Fund (CIF) Project of Government of Sindh.

Union Council Based Poverty Reduction Program (UCBPRP) Project Data Base Management.
PSC (Poverty Score Card) Survey & Entry in MIS Software with Sharing of Results & Reports
Work Plan preparation for All Teams
MIS Data Base Software Data Entry & Management
Community Investment (CIF) Funds Data Entry & Reporting
Income Generating Grant (IGG) Data Entry & Reporting
Presentation Making
Reporting Daily, Weekly, Monthly & Yearly
Community Organization (CO), Village Organization (V.O) & Local Support Organization (LSO) Membership Data Entry & Record Maintain.
Field Visits with SRSO-UCBPRP Field Team.
Support in Programs, Ceremony & visits of the Project ETC
Data sharing with Monitoring & Evaluation Department of SRSO Head Office, on prescribed formats on demand/need based, also Data sharing with Audit Teams on demand/need based.
All Special Assignments assigned by District Manager

Management Information System Operating for Waseela-E-Taleem Project of BISP Pakistan.

Micro Supply Capacity Assessment (MSCA)
Enrollment & Registration Camps
Registration, Screening & Children Enrollment of BISP Beneficiaries
BISP Beneficiary Committee (BBC) Formation
Women Leaders & CRPs (Community Resource Persons) Selection & Training
Attendance Compliance Monitoring (ACM)

Management Information System Operating for Maternal and Child Health Integrated Program (MCHIP) Pakistan.

MCHIP Data Base Software Entry on Daily basis
Reporting daily, weekly & Monthly
Presentation on monthly basis
Soft copy record in Excel
Hard copy record in files
Field visits for data assessment & rectification
Meetings related to MCHIP Project
Any Other Assignments related to MCHIP Project & Supporting to other Staff.