·Ensure all relevant documentation is collected, checked, and attached to payment vouchers for submission.
·Handle all cash, including petty cash and local bank accounts, and maintain and balance daily cash books.
·Travel to field for payment of reimbursements to meeting participants (Tribal districts)
·Maintain proper filing systems of financial documents and scan monthly financial reports to be forwarded to Head Office.
·Ensure that proper approval signatures are obtained and that both parties: Payer and Receiver verify the cash amount of the transaction.
·Reconcile Petty Cash daily.
·Monthly Cash/Funds report submission to head office/supervisor.
·Any task assigned by the Supervisor.

Support the Admin and Finance functions of Provincial EPI Cell(s) for effectively conducting the measles SIA.Support Provincial EPI Cell in development of office note sheets, making budget for the provincial & district level measles activities and its execution as per HACT modalities.Support Provincial EPI Cell in coordinating about the financial & supplies component of the campaign with the districts.Support provincial EPI Cell in collection, reconciliation of vouchers/receipts and maintaining the cash book for the measles related accounts in soft as well as in hard form.Support Provincial EPI Cell in management of all UNICEF supported supplies (development of supply plan and their distribution, entries in stock registers, warehousing etc).Any other task related to finance/admin area for measles SIA activities.

Support the Admin and Finance functions of Provincial EPI Cell(s) for effectively conducting the measles SIA.
Support Provincial EPI Cell in development of office note sheets, making budget for the provincial & district level measles activities and its execution as per HACT modalities.
Support Provincial EPI Cell in coordinating about the financial & supplies component of the campaign with the districts.
Support provincial EPI Cell in collection, reconciliation of vouchers/receipts and maintaining the cash book for the measles related accounts in soft as well as in hard form.
Support Provincial EPI Cell in management of all UNICEF supported supplies (development of supply plan and their distribution, entries in stock registers, warehousing etc).
Any other task related to finance/admin area for measles SIA activities.

Facilitate District Training Coordinator in ensuring effective management, implementation of all training sessions as the per work plan
Ensure arrangements for training in their assigned training venues/trainers team Arrive at the training venue well-before the training workshop to ensure pre-training arrangements
Required to organize the training session in respective venues allocated within a specified time.
Take attendance of participants on the regular basis and maintain its record Ensure availability of lunch and tea arrangements for the training of PrOs and Sr. APOs
Arrange refreshment for Assistant Presiding Officers and Polling Officers in orientation workshops
Take good care of sample ballot paper, voting screen and ballot boxes for polling simulation exercises during all training Session and orientations
Ensure the quality assurance of food and its timely delivery to the training venues
Collect, compile and produce training updates/reports of each training, orientation session on the specified formats and submitting the report to DTC Conduct needs assessments, quantitative/qualitative feedback on the impact of training
Undertake other duties as assigned.
Responsible for Fleet,Administration,Procurement,Supply Chain,Inventory.

• Support Agency/FR health management in planning and implementation of EPI/MNCH services.
• Provide technical support to Health Authorities / EPI staff at Agency/FR, tehsil/ taulka / UC and HF level regarding planning, microplanning, implementation of plans, supervision, monitoring and evaluation of the immunization related activities. Endorsement of the plans by the Agency Surgeon of the Agency/FR
• Conduct and document monthly review meetings of the EPI staff at Agency/FR level to discuss performance, gaps and challenges being faced in the quality implementation of the EPI/MNCH program. Agreeing on the actions points/solutions for program improvement. Follow up of action plans through the Agency Surgeon of the Agency/FRs
• Develop quarterly joint monitoring plan with the Agency/FR health teams (endorsed by Agency Surgeon) and ensure availability of resources for these monitoring visits
• Identify gaps at in the management and services delivery of EPI/MNCH services at community, outreach, health facility and Agency/FR level, and communicate these findings to the Agency/FR management and support in filling such gaps
Reaching Every Child (RED/REC Approach) for EPI services
Reaching Unserved Communities for EPI/MNCH program
• Review EPI coverage data to identify and report the UCs/communities with highest level of inequities for routine immunization/MNCH services
• Line listing and profile of the most marginalized communities/ Agency/FRs.
• Achieve consensus with Agency/FR and UC teams on the best strategy to mobilize resources to cover these unserved areas. Develop Agency/FR specific costed Equity Improvement Plan (EIP) with an M&E plan for it in the focus areas/communities in all selected Agency/FRs where RED/REC approach is implemented.
Monitoring and Supportive Supervision for EPI/MNCH services
• Monitor and supervise the overall Routine Immunization activities in the Agency/FR.
• Conduct field visits to identify gaps in EPI services at all levels

Responsible for Multiples procurement for different Donnors (ECHO, WFP, UNH, UKAID, DIFID).
All procurement for all location (DIR,SWAT,CHITRAL,BANUE,KHYBER AGENCY,PESHAWAR,FR PESHAWAR,NORTH WAZIRISTAN AND AURAK ZAI AGENCY).
Make sure all the payments are processed on time.
Maintaining procurement related files.
Perform all procurement related activities for example, quotations, comparative statements, Contract,Reception voucher,quality check.
Currently manage 19 vehicles in Peshawar with coordination of field logistician.
Oversee the fuel consumption of vehicles & generators and comment / alert the Logistics Manager and Project Manager whenever normal rates and standards are exceeded.
Providing Logistical support for Supply, Administration, Procurement, Warehousing, meeting, workshops, seminars etc. Peshawar, Kohat and Dir,Banue and Khyber Agency.
Assist and Manage Travel and Lodging arrangements for the staff.
Assuring maintenance of the office.
Assisting in the completion of documentation for procurement in accordance with the ECHO/DIFID procurement policies comprising of Purchase Requisitions, Bid Comparison, Note for records, purchase orders and Goods received note.
Ensure maintenance of record and timely payment from finance for all types of bills, claims by vendors and ensure timely payment of utility bills.
Ensure inspection of generators and other equipment (photocopier, fax machines etc.) installed in offices.
Vehicle Running and record keeping.
Market analysis, identification of potential vendors and ensure all procurement are completed according to given procedures and policies.
Assisting in processing of payments of items or services Purchased to finance.
dating Procurement software, Inventory and Logbooks.
Immediately get the delivery done from the vendors after inspecting the quality and required standards.

bjective 1: Review and prepare all documentation during the procurement process.
Objective 2: Monitoring all purchase requests and contract implementation.
Objective 3: Ensure compliance of all purchase with AF internal procedure and Donors' regulations.
Objective 4: Manage Suppliers' database and file.
Objective 5: Ensure regular and proper filing of purchase dossier.

TASKS & RESPONSABILITIES
Objective 1: Review and prepare all documentation during the procurement process
- Review and confirm all procurement requests before processing;
- Coordinate with Requesters during request preparation;
- Ensure that PR includes all required specifications and supporting documents;
- Prepare request for quote and monitor bid reception;
- Prepare assessment table and get approval according to AF standard procedures;
- Prepare bid evaluation report;
- Prepare purchase contract or PO, collects approval and send out to supplier;
Objective 2: Follow up of all Purchase Requests and contract implementation
- Update Procurement & Contract follow up tools;
- Liaise with contractor to ensure compliance with the contract, including initial meeting;
- Collect and prepare any supporting documents related to contract implementation or modification;
- Communicate to Contractor and Requester any deviation from the initial contract.
- Organize any required meeting between supplier and AF regarding contract implementation.
Objective 3: Ensure compliance to the contract by AF and Contractor:
- Ensure that all documentation required as per contract is provided by both parties;
- Collect and review all delivery documentation;
- Prepare payment transaction with all supporting documents after delivery;
- Ensure that payment is done according to contract terms.
Objective 4: Manage suppliers' file and database:
- Carry out market and supplier survey and checking;
- Update suppliers' list;
- Prepare supplier evaluation document for Committee approval;

Responsible for Procurement,Office Administration,Fleet,Inventory,Asset,Supply Chain.
 Perform all procurement related activities for example, quotations, comparative statements, Local purchase order ,Good received note etc,
 Make sure all the payments are processed on time.
 Making sure all the procedures are followed for the procurement.
 Performing all out of office tasks such as collecting quotations, collecting materials, samples etc.
 Updating the vendor list and keeping good relationship with vendor.
 Maintain procurement related files.
 To establish and maintain the Hyderabad office for Merlin, Provide administrative and logistic support in fields.
 Prepare daily and/or weekly vehicle schedule for both field visit and office. Ensure vehicle log books are maintained and review at least monthly basis.
 Prepare a vehicle equipment check list and ensure all the tools, first aid box, spare tire, tow rope etc as required and maintain project vehicles road worthy.
 Check and ensure all the vehicle related documents are available as required by the agency and government of Pakistan including security clearance certificate, accident report form, contact numbers for security coordinator, traffic/police office, hospitals.
 Prepare monthly fuel consumption report, vehicle repair and maintenance report, drivers’ overtime and submit to ISB with an analysis sheet.
 Arrange vehicles or transportation for project materials, supplies and equipment including medical supplies from/to Office and Badin/Thata/Dadu and coordinate with operations department in Islamabad.
 Prepare fuel costs summary and coordinate with finance to settle or payment of monthly fuel bills.
• Oversee the fleet management at field level and ensure the provision of transport services to Merlin program departments and staff are efficient, sufficient and always secure.
• Currently manage 19 vehicles in Charsadda, and THQ Shabqadar with coordination of field logistician.