Manage the day-to-day operations of the organization, including office administration, logistics, procurement, and facility management.
Policies and Procedure: Implement and maintain operational policies and procedures to ensure compliance with organizational standards and regulatory requirements.
Budget Management: Assist in the development and monitoring of operational budgets, ensuring cost-effectiveness and efficiency in resource utilization.
Risk Management: Identify and mitigate operational risks, ensuring the safety and security of staff and assets.
Staff Coordination: Assist in the recruitment, on boarding, and training of staff, ensuring they have the necessary resources and support to perform their roles effectively.
Performance Management: Support the performance management process, including performance appraisals, staff development, and conflict resolution.
Volunteer Management Coordinate the engagement and management of volunteers, ensuring they are effectively integrated into the organization’s operations and programs.
Regulatory Compliance Ensure compliance with local laws and regulations, including labor laws, tax regulations, and sector-specific requirements.
Contracts and Agreements: Manage contracts and agreements with vendors, suppliers, and service
providers, ensuring terms and conditions are met.

 

Procurement Planning:Develop and implement procurement plans in line with project needs and organizational policies.Coordinate with program teams to identify procurement needs and priorities.Vendor Management:Identify, evaluate, and maintain a list of reliable suppliers and service providers.Conduct market research to ensure the procurement of high-quality goods and services at competitive prices.Negotiate terms and conditions with vendors to secure favorable agreements.Procurement Process:Prepare and issue purchase orders, ensuring compliance with procurement policies and procedures.Oversee the receipt, inspection, and verification of goods and services.Ensure timely delivery of goods and services and resolve any procurement-related issues.Documentation and Reporting:Maintain accurate and comprehensive procurement records, including contracts, purchase orders, and invoices.Prepare procurement reports for management and donors, detailing procurement activities and expenditures.Compliance:Ensure adherence to donor and organizational procurement policies and procedures.Monitor and mitigate procurement risks, ensuring transparency and accountability in all procurement processes.

Supervise Mgt-Club , Guest rooms, Cafe and sports indoor  and out doors clubs.
Organised and supervised daily , weekly & monthly BBQ,  wedding, musical, sports gala events. Checked mess and guest rooms house keeping as per checklist.
Prepared budgeting (Opex and Capex items and inspect on physically and declared for condemnation board.Supervise/ maintaining Fixed  Asset items list.
Managing settlement claims.
Apart  of purchase committee for a better quality  and cost effective.
Prepared PRs and POs on SAP Software.
 

• To assign duties of Company Security Guard, Police, FC escort and Rangers during foreigners visited to perform their duties at Field Site
• Ensure all transportation logistics, accommodation arrangements and catering services are effectively carried out for all staff and official visitors.
• Approved Request Travelling Book (RTB) of employee and processing through Travel Expense Sheet (TES) and verified.
• Maintained and Approve employee leaves (A.L, C.L and S.L).
• Approve over time of permanent employees and casual labors monthly basis.
• Maintain a secure environment for all staff by effective security management
• Deal with Casual Labor, Third Party contractor and Daily Wages employees and assigned their duties as per requirement.
• Coordinate with HR, Finance and Administration departments regarding all field employee issues.
• Organize social activity programs to motivate staff whilst on site.
Assist in maintaining high site standards of safety, security and environment.
• Approval of Purchase Orders (PO’s) on SAP software for rig material & follow up of their timely delivery.
• Responsible for vehicles: assigning of duties, consumption of fuel & maintenance as required.
• To arrange and responsible for Rig move from one location to other location with the help of wheel loaders 190 Approx. and escorts moves, and keep coordination with transport Manager.
• Verifying Air tickets and Catering Invoices of 300 Approx. employees per months.
• Directly correspondence with Sr. Managers and General Managers etc.
• To organize sports gala and events time to time.
• Coordinate with HSE officer for safety environment of organization.
• Deals with local community of operation area, Baluchistan,Sindh and Pathan tribe etc.
• Processing of monthly payments for third party contractors (Vehicles, Wages or additional services acquired) at Field.
• Ensuring that the bills and invoices received are properly authorized and have supporting documents, if re

Ensured all transportation, logistics, accommodation arrangements and catering services are effectively.
Prepared payroll and forwarded to concern depart.(All feld staff).
Prepared/ maintained claim  expense sheet of feld staff. (Travel,  Medical misc.) etc. Checked/maintained rota , annual, casual leave  plan as per operational requirements.
Ensure health  and safety / house keeping at administrative locations. (mess ,Kitchen,  offces living rooms, ) etc.Prepared PR's and PO's on SAP software (having good knowledge on SAP).
Ensure security protocols s and discipline at feld sites.prepared budgeting for administrative needs &
supports.
Event organizer such as best employ safety award,  sports and other  entertaining events. Checked/verifed invoices and pursue to paid them  on time. (Catering , Security & rental  equipment invoices) etc.
Fleet management at site
Logestics at site
Record keeping of Fix Assest register and a part of Condemnation Commitee

As a Admin Assistant , supported FIDA offce in carrying out FIDA operations/ Community Development initiated  in DIK and other  areas of KPK provinces.
Carried out social mobilization in various communities as past of FIDA's youth social Mobilization team.coordinated and organized visits Donors, FIDA's Head  Offce.
Team and journalists/Media persons to FIDA's Project SitesI assisted program Manager in day  to day accounting matters, such as ; book  keeping , internal auditing , payrolls, reconciliation , donor's reporting etc.