– Assist in the overall administration and implementation of the SDCC Technical Assistance (TA) project.
– Assist Project Specialist in preparation of plan for implementation and monitoring of Internship, Scholarship and Training program in DISCOs (IESCO & FESCO). Communicate with consulting firm to share concept note on IWD events seminars/ webinar and implementation.
– Coordinate with HR consulting firm and project team for the HRD assessment report preparation, review and approval.
– Assist ADB staff and coordinate with HR consulting firm on preparation of project activity concept note for internship, scholarship and training program in STEM.
– TA project progress meetings with the Project team.
– Coordination with the consulting firm for project updates. Arrange and attend monthly progress review meetings between ADB project team and consulting firm. Preparation of the Minutes of the Meeting.
– Assist Project Specialist in preparation of project annually status report for Headquarters.
– Provide logistical support including hotel bookings, workshop arrangements on STEM, International Women’s Day and GBV, travel and tickets, office vehicles management.
– Coordinate with consulting firm to successfully implement the internship scholarship and training program in DISCOs and to submit the activity report for ADB project team review.
– Coordinate with consulting firm to submit project completion report for ADB project team review and approval. Also coordinate with firm to submit the project financial documents for review before submitting to CMS for claims along with equipment disposal compliance and completion certificate.
– Assist Project Specialist in procurement of Consulting firm, including review of received EOIs and evaluation for shortlist process in the light of Staff Instructions and Procurement policy.
– Assist in preparation of Request for Proposal (RFP) against TA for shortlist firms. Assist in preparation of Narrative Assessment and Evaluation Sheet on Technical Evaluation of proposals before submission to PPFD for approval.
– Assist Project Specialist in review and preparation of documents and sharing with Financial Management Department (PFP1) for Contract Negotiation and Notice to Proceed (NTP) issuance process to consulting firm.

– Ensure compliance of whole office staff with office Standard Operating Procedures (SOPs)
– Provide full support for export of company products to China and United States of America. Liaison with the customs and clearing agents for quicker processing
- Maintain record of Employees file; assist Project Director in assessment and preparation of employee’s performance appraisal.
- Manage the overall process of new hiring. Manage on Job and external training programs for existing and new employees.
– Coordination with the various department to provide administrative support for effective product development, quality assurance and customer support
– Prepare monthly progress reports on administrative and financial matters
– Letter/email drafting for coordination with key government agencies, various service providers and vendors
– Assist Project Director in procurements of IT supplies i.e. Laptops, Printer, Server, IP Camera. Assist in procurements of Insurance services for whole office staff.
– Supervision of housekeeping staff, Office Facilities Management
– Institutional Procurement using RFQ & RFP methods
– Provide logistical support including hotel bookings, workshop arrangements, travel and tickets, visa, travel and health insurance, office vehicles management and office supplies management
– Management of contracts of facilities with respective owners/landlords

– Coordination and supervision of work on site including, logistics, labor handling, product and service inspection, installations, cleanness, work progress, finish reports, etc.
– Ad posting on different job portals for the vacant position in company. Initial screening of received CVs. Schedule of interviews of the candidates and conduct an interview session along with the relevant department supervisor.
– Organize consultative group meetings, seminars/workshop between client and vendors within country.
– Planning and implementation of work strategies. Create and submit the project progress reports.
– Preparation and submission of proposals against the new projects or extensions with complete market knowledge.
– Supervision of vendor’s product and their installation at site to meet deadlines.
– Regular coordination/liason with various companies/ vendors like architects, Logistic support, civil, steel works, carpenters, paint, kitchens, doors, wardrobes, interiors accessories, furniture (Home, Office, hotels, hospitals), electronics, property advisors.
– Meeting with the clients and vendors for future projects. Business development tours, attending relevant workshops/ seminars/ events, Education expo, Ipex, Property expo, career counseling.
– Submission of FFR (final finish report) of site after completion. Improve the efficiency and progress of the work while keeping the reports in mind.
– Forecasting of the property on the basis of current affairs and real estate trend.
– Guideline for property surveyors to find the unique property according to the 

HR :
– Leave and attendance coordination
– Play key role in whole Recruitment and Selection process. Including ad placement, initial screening, Short listing process, interview call, conduct Interviews of short listed candidates and recommend further for final interview.
– Schedule and conduct training and development for the new and existing employees of organization
– Maintain and update the files of all permanent and contractual staff
– Preparation of appraisal form on the basis of employee performance
– Coordination with EOBI, ESSI and up to date with provident fund policy
Admin :
– Preparation of weekly reports on overall administration activities and present to the management for suggestion and recommendations. Annual progress report preparation and submit to chairman office.
– Active support in Iapex, Dawn Expo 2013, 2014. Coordination with the factory and marketing team of all showrooms for the stall installation and dismantle, inventory movement, staff arrival their food management, guest hospitality, budget management, coordination with the all supporting vendors for logistics, food, staff pick n drop service, lights and fixture, all the relevant support whichever is required.
– Accommodation/ reservation management of company representatives as per the entitled limit. Coordinate with the panel vendors for the advance booking and invoice verification.
– Housing keeping staff management in the term of their job progress, uniform, attendance, salary sheet and over time verification.
– Security Log Book Checking on daily basis to minimize the security hazard.
– Up to date with the vendor for Fire Cylinder Checking and Refilling. Brief the government official and insurance company about the safety measures for the staff, building and inventory.
– Review of the company vehicles Log Book. Also the maintenance of the vehicles before their limits so that the operations may continue in smooth way.
– Reservation of Air/ Rail/ Bus tickets for the company staff during their visits to factory for job training or project meetings.
– Issue and management of the fleet cards to the administration and site department having the limit of fuel according to policy.
– Transportation Management as per vehicle requisition for Sales & other staff. Coordination with the logistic support companies to provide the vehicles for the local and out station deliveries.
– Arrival & dispatch mail checking and Courier monitoring on daily basis. Coordination with the vendor of the courier for heavy inventory booking and shipment national and international.
– Dealing with panel state agent to find space for Showroom, Warehouse, Site Office and Staff House.
– Photo copy machine log book checking. Also coordination with the vendor for its maintenance and service payment verification.
– Management of Electricity load of the showroom, warehouse. Coordination with the vendor of the Generator for its maintenance, oil and filter replacement and verification of the service report and bills.
– Supervision of all general and administration matters of Showroom (F-11, I-9)
– To assure that all work is going efficiently and smoothly.
– Supervise the work of Administration staff; Assistant HR & Admin, Admin
  Coordinator, Junior Admin Officer, Purchase Officer, and all the support staff;
  Drivers, Gatekeeper, Office Boy, Cook, Cleaner, Gardener.
Achievements:
– Successfully participated in Iapex, Dawn Expo 2013, 14. Won the best stall award in Iapex.
– Completed the switched to LED light project of showroom before deadline without any damage.
– Managed the keep clean practice of showroom during the installation and dismantle of 12 displayed kitchens during the client presence.

– Candidate identification for positions in various sectors at different levels of
Seniority.
– Initial screening of CVs according to job descriptions.
– Follow up with short listed candidates.
– Maintenance of candidate databases for priority candidates.

Achievements:

– My referred candidates was been hired as Project Manager English at British
Council & Section Supervisor at Abu dawood.
¬– Top performer of the week.
– Assigned CEO position of the waseela bank.

– Assist the Section Officer for preparing the section files like, promotion, deputation, new appointment, advertisement also the matters of M-1, M-2 regarding their road maintenance and record of master file.
– Note and Draft, Page referencing and file merging of section new year and previous year files. Writing of new correspondence in light of the previous letters/ fresh receipts.
– Preparation of project reports with the help of immediate boss.
– Maintaining the office file record of the section in soft and paper form.
– Preparation of the daily roster for the State Minister for Communication. Guest entry process for National assembly and Senate session.
– Circulation of Minister’s tour plan to all DPO, DCO, IGs of all cities coming under the traveling area for the security arrangements and protocol vehicle.
– Arrangements of meetings, site visits with the NHA officials. Recording of presentation material presented by the NHA official to the State Minister.
– Coordination with the Cabinet and Establishment Division via letter and telephone channel.
– Look after the maintenance schedule of the office vehicle and protocol vehicles. Also the management of the stationery, furniture, blinds utility bills and food for office staff and guests.
– Traveling with the Minister during the official meetings, ground breaking ceremony, site visits and to his constituency.


Achievements:

– Helped NHA to find the previous correspondence letter of Islamabad –
Peshawar Motorway project to be presented to NAB.
– Been transferred from road section to the State Minister office on satisfactory performance and work efficiency.

– Promotion of the latest laptop and desktop throughout the Punjab province.
– Noted the contact information of interested customers.
– Giveaway the Intel branded gifts to the students and general public.

Information Officer
Publicity campaign – www.intelyouth.net
– Introduction of the website and explains the benefit of joining.

Achievements:

– Communicated with the more than 2000 students of all Punjab and federal
and gather their information for intelyouth website.
– Outstanding performance in throughout project as per Project Manager, Intel
Assessment.