Managing all aspects of day-to-day operations of the accounting department in a field office.
Ensure compliance with defined procedures and guidelines.
Processing petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Implement internal control procedures, according to defined policies and procedures.
Maintaining of cash book on a daily basis Updates the cash books daily with proper reconciliation of closing balances.
Review and check all transactions are in compliance with reporting requirements.
Ensure completeness of payment documents in compliance with defined policies and procedure
Carry out cash count and document the cash count sheets for records.
Ensure proper safekeeping of cash during and after the office hours
Help maintain the files in the finance office.
Help make cash payments to beneficiaries or training participants when required. Make sure to check attendance sheets duly approved by the program staff and verified with participants CNIC. Always make sure to collect signatures or thumb impressions before making the cash payments.
Submit expenditure worksheets to the project coordinator on or before the 25th of every subsequent month.
Review all payment documents for proper and adequate backup.
Review expenditure worksheets for accuracy and completeness.
Preparer reconciliations for the field office and send them to the main office by the 25th of every month.

Financial Forcaste

Act at all times in accordance with local law and standards of accounting practice.
Review with the objective of gaining a clear understanding of budget guidelines and instructions for spending
Provide training to program staff on finance issues.
Receptive to training provided and to develop his or her technical and professional competence.
Produce monthly and quarterly reports to be reviewed by the Finance Manager.
Assist in cost estimation at the field level.

General Administration Responsibilities:

Supervise all activities in the district office on daily basis.
Updating  office and staff administrative procedures and forms as necessary;
Maintaining  the centralized contact lists; including staff, partners, project-related  government and external stakeholders
Preparation of documents required for international staff and visitor permits, NOCs, and other related government requirements related to administration, as & when required.
Assist department management and staff in the implementation of administrative systems and procedures in their respective departments.

Facilities Management & Supplies

Receive, log and follow-up on  requests from staff for space, accommodation and supplies
Routinely inspect office to identify any needed repairs and/or supplies.
Maintain inventory records for office supplies and promptly advise project coordinator of restocking needs
Ensure all office equipment is functional and stocked with required supplies (toner, paper etc)
Review and verify bills received for facilities; including utilities, maintenance, provision of standard supplies, new furniture or equipment
Ensue timely filing of paperwork and supporting documents in administration files
Support project coordinator in organizing office events, lunches, meetings etc.
As assigned, work with program staff and provide assistance in organizing trainings, this includes venue selection, bookings, arranging transportations and accommodation arrangement etc

Visitors

As required, manage hotel bookings for visiting staff, consultants etc , including ensuring prior approval  by an authorized supervisor and recording of accounting expense codes
Communicate with visitors to confirm arrivals, accommodations and any transport requirements.
Verify hotel billings and complete related payment requests
Ensure visitors are advised in advance of all arrangements and provided with arrival package including contacts and latest visitor security protocols.

Logistics duties
          Review all Purchase Requests (PRs), Travel Expense Requests (TERs), and bills for proper      calculation adequacy before approval.

In liaison with provincial logistics department.
Manage the fleet for LASOONA district office.
Manage travel including airport picks/drops, staff pick and drop, in town and outstation travels management.
Routine communication, coordination and planning with the relevant requesting staff / programs regarding the issuance of vehicle.
Ensure a consistent and excellent transportation support for programs and the management of LASOONA.
Ensure proper use of LASOONA vehicles, maintain logs sheets for finance for audit purposes and recommend modifications as needed.
Fuel management, preparing of fuel and maintenance reports.
Provide on-time, standard monthly reports to the Operation Manager (vehicle management)

Coordination
a.     In coordination with supervisor, carry out appraisals for staff in the department.
Common duties
a.    Attend and participate in trainings identified/organized by the supervisor
Follow any new procedures and guidelines designated in circulars 

Ensures  all payments and receipts are done in a timely manner
Ensure  financial transactions are processed daily in the system and that they are accurate and complete
Prepare hard vouchers for cash and bank and non-cash transactions
Provide support during external Audit of the projects
Ensure the compliance of administration, finance and policies and procedures
Ensure the payables and receivables are managed smoothly and efficiently with accuracy and completeness
Ensure proper petty cash management for all the projects separately
Any other task assigned by supervisor
Preparing cheques for vendors 
processing staff salaries  
Dealing with bank 
prepared monthly bank reconcilation 
prepared quarterly report for donor.
Running to market to purchase supplies for projects and organization
Collect quotations for services, supplies from local market
Timely deposit and disburse receipts and payments at banks

o   Prepare bank general and bank profit vouchers.
o   Maintaining daily bankbook
o   Checking financial documents and processing it for payment.
o   Timely preparing cheques of all utilities.
o   Preparing monthly bank reconciliation
o   Prepare monthly payroll of the staff.
o   Assist District Finance officer in the preparation of financial report.
o   Assist district finance officer and auditor during the audit!
o   Assist district finance officer during in the preparation of budget.

o   Assess vendors’ capacity, development procurement plan and develop vendors’ agreements.
o   Collect quotation, facilitate procurement committee’s meetings, prepare bid analysis, and handle placement of purchase order.
o   Maintain asset register for procured assets.
o   Maintain up to date inventory register.
o   Analyze Control and Maintaining transection and preparation of Financial Reports, Cash flow, Assets Management, Banking matters.
o   Processing of bank transactions on daily basis. Implement internal control procedures, in keeping with Literate Masses policies and procedure
Review and check all transactions, are in compliance with donor and Literate Masses requirements.
o   Prepare cash forecasts and cash requests for overall program keeping in view liquidity position.
o   Ensure that Bank book is updated on daily basis. Preparation and checking of bank reconciliation statements of all accounts on monthly basis.
o   Management and monitoring of project expenditures as per budget provided by donors.
o   Preparation of budgets and assist higher management in preparation of new project proposals to various donors.
o   Maintain effective coordination relating financial issues between donors and management.
o   Providing trainings, monthly or on need bases to finance/admin and logistic staff regarding daily relevant affairs.
o   General administration of office, supervise office transport/drivers and other support staff.
Any other duty assign by the management

Position: Logistics & Finance Officer.
Organization: Environmental Protection Society (EPS), Swat
Duration: 1 January 2016 –10 April 2016
Key responsibilities:
o   Supervised and coordinated the provision of all administrative, personnel and financial support required to the Pakistan Poverty Alleviation Fund (PPAF) funded project of EPS.
o   Managed projects accounting and financial system
o   Coordinated and acted as focal point for issues relating to finance (including salary, process of invoices and receipt of funds, tender announcement, collection quotations, organized selection process, purchase and delivery).
o   Coordinated transportation of the field base staff; managed fleet for effective facilitation of team’s mobility to achieve the project objectives. Managed fuel consumption record
o   Organised filing system of the Logistics department
o   Maintained the staff records and prepared monthly salary sheets.
o   Maintained personal files of all project team.
o   Maintained and archived all staff-related documents for donor and local staff.
o   Prepared documentation for payments to the suppliers of goods and services and ensured timely payments.
o   Accomplished any other related tasks assigned by hierarchy.

Key responsibilities:
o   Managed fleet procured required items and maintained proper record of all such procurements.
o   Managed petty cash at PMU level in consultation with finance & logistic officer at HO
o   Undertook clearance /payment & reconciliation of petty cash.
o   Assisted finance officer in preparation of report, voucher, fund request, bank reconciliation and other financial documentation.
o   Assisted admin officer in preparation of time sheet for driver and support staff.
o   Assisted logistic officer in procurement, maintenance of warehouse and other logistic management.
o   Ensured proper maintenance of office, its power, gas, internet, heating & cooling facilities,
o   Ensured that all utility bills are timely paid.