Responsibilities:
Oversee and manage daily operations of the program including procurement and logistics related matters.
Hire, train, supervise and support Operations staff of the CMP project;
Coordinates and oversees program tendering and procurement activities in country, and ensures strict compliance with Blumont and USAID’s regulations.
Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train staff in these policies;
Develop and maintain local office policies and procedures and provide training for all issues related to local Operations matters.
ADMINISTRATION & LOGISTICS
·         Reserve the rooms for the official guests in the commercial guest houses.
·         Process the lease agreements of Office, guest house and ware house buildings on time.
·         Process the payment of lease agreement in timely manners as per agreement.
·         Process the payment of all utility bills on time.
·         Process commercial guest house reservation bills to finance for final payment.
·         Ensure that all the equipment’s of office are functional and working properly.
·         Replace immediately any non-functional equipment with new one and get repair as per their condition.
·         Follow ups and Booking the Air Tickets for the visitors and Staff.
·         Provide support in training arrangements and deliver all required facilities; Stationery, refreshment boxes, meals and other required training materials on time.
·         Supervise the reporting staff and help them in their capacity building.
·         Ensure Effective Planning of the Vehicle Movement in order to get the Optimal Use of Vehicles.
·         Ensure the Vehicle Log Sheet is maintained effectively.
·         Check out the vehicle fitness certificate and driving license quarterly.
·         Check out First Aid Kits and Fire Extinguisher is available in each vehicle.
PROCUREMENT:
·         Monitor the Solicit of quotation/ proposals and facilitate procurement committee in reviewing the bids.
·         Prepare selection memorandums, Purchase Orders and get approved from concerned authorities.
·         Review and submit he Partner Information Forms (PIFs) as per the USAID requirement regarding vetting to USAID’s the Vetting Support Unit (VSU) and respond to any queries from the VSU and to ensure timely response for vetting.
·         Draft the procurement & admin contracts, grants and lease agreements and monitor their execution.
·         Oversee that all contract correspondences and actions are made incompliance with the relevant contract agreements, stipulations, documents and international standards on timely manner;.
·         Provide the monthly cash furcating to finance department for operational needs
·          Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions, in collaboration with the user / operations team;
·         Monitoring progress of contracts implementation based on the implementation plan.
·         Review contract schedules, deliverables/reports, payments’ requests, monitoring reports, change orders, contract amendments , contract extensions/closures, budget revisions, course corrections etc. related to all the contract agreement;
·         Monitor progress of contracts implementation to ensure that it abides by the stipulated standards, procedures and planned time table;
·         Make recommendations for payments upon review of reports and comments from the user / operations team;
·         Monitor and analyze contract performance against agreed benchmarks and through agreed reporting mechanism.
·         Review the performance of vendors/consultants upon contract closures and present performance reports to Management for future effective decision;
·         Review and update the vendor data base biannually.
Update and Make available all the procurement related record in hard and soft for audit purpose and ready reference. 
INVENTORY MANAGEMENT
·         Ensure the inventory Position all the time available with proper record.
·         Ensure that every inventoried item contain inventory tag.
·         Ensure the physical counting of inventory items quarterly and report any damage or loss of items immediately with proper documentation.

Develop and update a portfolio of vendors to identify well reputed vendors through pre qualifications.
Ensure the integrity of the procurement processes of all goods and services required for district field offices across the Sindh province.
Prepares RFQ, RFPs in accordance to the received requisition and organizational policy.
Provide technical support to the procurement committee during bids evaluations.
Facilitate procurement committee meetings, review bid lists and evaluate bids & proposals and selection memos.
Prepare and place purchase orders and monitor their executions.
Oversee the contract management and administer and negotiate the favorable terms of contract with vendors.
Maintains a comprehensive record keeping and monitor system for all procurement transactions.
Keep accurate accounts of all procurement processes and ensure that all procurement is carried out following the USAID procurement procedures and guidelines.

 
·         Ensure that all local and international procurements valued at less & above than USD 50,000 are procured in a timely and efficient manner, in compliance with CRS policies and procedures.
·         Verify requisitions; solicit bids; (Ensure three quotations are obtained, when appropriate, for procurements valued at less than USD 1,000, to ensure that CRS purchases high quality products at competitive rates).
·         Ensure vetting of all new vendors through Bridger software.
·         Prepare contracts and agreements of selected suppliers.
·         Process payments along with complete supporting documentation (Approved Purchase Requisitions, Bids, Vendor Invoices, Goods Delivery Notes etc.)
·         Ensure that advances made in connection with purchases are liquidated in a timely manner.
·         Maintain the necessary purchasing databases, vendor listings, and files and update them regularly. 
 
PLANNING AND STANDARDIZATION
·         Assess local markets to determine availability, quality and cost of required goods and services.
·         Coordinate with programming to plan and prioritize procurement for immediate, short- and longer-term procurement needs.
·         Standardize purchases to the extent possible, particularly with IT equipment, stationary and office supplies.
·         Identify and regularly evaluate sources for goods and services, and negotiate favorable terms.
·         Evaluate of sources with regards to quality of product and service, price, reliability, and delivery time.
·         Develop and maintain an “Approved Supplier” list and product file for quick reference.