To act as focal point for all warehouse functions and to provide support that MERF warehouses are managed properly at all sites following MERF protocols and procedures,
Supervise warehousing staff in Peshawar
Ensure that all cool chain items are maintained in line with drug management guidelines, and to advise other sites as required.
To ensure that designated personnel maintain all generators at warehouse and that they are working properly and maintain in good fashion and to run checks accordingly.
Perform full stock take every three months in Peshawar warehouse and to advise other sites as required.
To ensure that all stock card, bin cards of items within the warehouse and pharmacy.
To check and prepare, as required, the packing list, for checking by the pharmacist before issuing of medicine.
To make sure that all the boxes are properly labeled using MERF’s labeling template while sending to the field.
To ensure that all waybills and GRNs for items to be issued or to be received are correct and recorded correctly.
Liaise with assistant fleet manager to assure consistent supply chain throughout the country.
Ensure transparent and effective distribution of all orders from ISB/peshawar according to MERF procedures
Develop transport and labour database and ensure transparent use
To prepare stock movement report on monthly basis and to submit to the logistics officer for verification and approval.
To ensure that the warehouse fully meets health and safety standards.
Ensure TWD (transit warehouse database) is kept updated, shared weekly, and that field is kept informed of distribution progress
Submit SMR on monthly basis.
To control and monitor the warehouse operations at Peshawar Office.
To ensure that there is restricted access into the warehouse, staff access is only openly available to certain designated staff – Pharmacist, Assistant Log. Manager, Programme Manager and  PMC.
To be fully aware of the Warehouse Guidelines, Drug Management Guidelines and Cool Chain Guidelines.
To perform other duties as required.

 

Executing the stock management activities (receipt, storage, and issuance to projects or other depart-ments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities
Supervising Logistics materials and goods orders and dispatch in order to ensure its rational use.
Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions.
In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
Assisting the line manager with preparation of the stock reports

 To Supervse materials and goods orders and dispatch in order to ensure its rational use.
 Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
 Updating and/or creating stock cards for all stock items  Checking the received cold boxes and controlling the cold chain-monitoring card
 Storing materials in accordance with the system inforce in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
 Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions.
In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse. Assisting the line manager with preparation of the stock report

Reporting to  District Coordinator as direct line manager and to HR & Admin Manager as coordination/supporting line management
To Responsible for: Not directly responsible for any position but will have a coordination role with Country office for HR, Admin and Logistics related matters of Quetta office with coordination/ supporting line to HR, Admin and Logistics departments.
Maintain and store all the records in line with MAP document management.Comply with all HR & Admin policies and procedures, legal and regulatory requirements.Demonstrate MA values in line with MA vision and mission and accountability in every official action.Demonstrate duties commensurate with the accountabilities of the post.
Human Resources
Assist Programme Coordinator and liaison with HR & Admin departments at Provincial office in recruitment & selection process at field office level.to Ensure that organizational standard SOPs and especially HR Policies are followed during the process at every step.Coordinate with privshnel Office HR team for completion of pre-employment processes such as reference checks, verification of academic and experience certificates and medical check-ups/fitness certificate.To Ensure that newly hired staff at field office are provided with all the required support/facilitation and induction from all concerned departments and keep their record updated for completion of personnel files.Keeping all the staff details confidential, manage health and life insurance correspondence including information sharing for timely addition and deletion of staff with country office HR. Process IPD medical claims for Country office HR department review and ensure fortnightly in-house management of OPD claims through country office HR.Provide adequate guidance to the staff for the submission of medical claims.Provide support to provsenel Office for the monthly payroll of project staff and ensure accuracy of data.   Ensure proper file management of all the MAP HR operations, and correspondence and all the HR related documentation by coordinating with Country Office HR and maintain personnel shadow files.Maintain single central register (SCR) for project staff and share with Country Office time to time. Facilitate staff to complete their property sign off, handing over, clearance for final settlement process.Support project in charge to conduct staff exit interview
Administration
Make proper arrangements in order to provide services to the programme staff.Assist country office admin team in overall admin and logistics related arrangements at field level and maintain correspondence properly.Clearance of all utility expenses and maintain the record. By the end of month or at the time of clearance of expenses, details will be submitted to finance department - provsenel organize project operations and procedures in coordination with District and provsenel Programme Coordinter Control correspondences, review and address supply requisitions generated by project staffs in coordination with provsenel office admin team. Responsible to submission the copy of all administrative expenses and utility bills at provsenel Office Quetta as per procedure in coordination with Admin and Finance departments at country office.Timely submission and provision of requisition generated from project staff to admin team at provsenel office.Ensure record keeping at field level for all the administrative correspondence, processes and inventory
Logistic
To Facilitate project team in procurement of goods and services for the project implementation in coordination and support of admin department at country office. to Ensure complete procurement process with the coordination of Admin department –Queetta.Maintenance of fixed asset register/Project inventory as per MAP policies and procedures at field office level. Manage vehicle maintenance and allocation of vehicles at field level with proper log fillingto Preparation of fuel efficiency report against each vehicl.liaise with HR & Admin Manager on administrative and procurement issues. Maintain confidentiality of matters and staff at every level.  Collect & submit attendance/Time sheet/leave record in time for payroll processing.Maintaining files of office, guesthouse, vehicle rentals contracts, insurance Receive incoming mail, distribution to concern; likewise ensuring outgoing mail by informing the courier service provider.  Any other task assigned by the supervi

Warehouse Stock Management
T ensure, count and quality, check all goods received to the warehouse.Ensure accurate Goods Received Note (GRN) for all items received in the warehouse and report on any discrepancies or losses or quality issues immediately. Prepare way-bills, packing-lists for each shipment.Ensure all stocks are appropriately stacked and labelled.Make a physical inventory of the stock (and pharmaceutical) with Field Logistic/Operations Manager every months.All forms completed accurately and timely – GRN, Stock/Bin Card, WH Ledger, Discard, Loss, Theft, Waybill, SRF, etc.Create and issue DONATION LETTERs for all items/equipment being delivered to partners.Re-packing and labelling all shipments for onward delivery.Supervise loading and unloading at the warehouse; check any arrival of goods, quantity and quality. Oversee casual labor.
Esure maintenance of the warehouse; report any issues immediately.Request and track WH stocks needed for re-packing and storing – tape, labels, boxes, wrap, spray paint, etc.
Warehouse Security
Ensure adequate security personnel complete timesheets and perform services as required. Report any issues with security guards immediately.Complete Incident Report for any concerning events and notify Office immediately. Document any breakage or theft with photograph support.Ensure fire extinguishers and first aid supplies are in place and kept appropriately stocked.
Logistic and Warehouse Staff
With Office and HR support ensure casual labor is appropriately hired and paid; supervise persons for loading/unloading. Ensure documentation of hours worked and payment is done according to RI standards.Supervise additional warehouse staff.
Communications and ReportIng
Maintain a warehouse ledger inventory for all program stocks; keep updated daily for all received and dispatched goods. Provide weekly reports on the movements of stocks in/out of warehouseTrack and report on all transport shipments in/out of warehouse.Ensure WBs and GRNs are documented and returned for all items received and dispatched.Maintain filing on site for all warehouse documentation.Ensure Gift in Kind items are specially marked and tracked according to same standards as program stocks. Communicate regular updates on shipment tracking for receipt and facilitate shipment from warehouse to partner or intend beneficiary.
Coordinate closely with Operations team on the tracking and arrival of all shipments from Procurement.

To Update the mission's stock follow up on a daily basis and submit to the Logistic & Admin Officer To Ensuring compliance with the mission's internal guidelines and storage standards, Monthly review of minimum stock balance and physical inventory of all items in stock. Receiving and issuing various dispatch documents as per kit log procedures. Supervising the process of loading and unloading process including casual worker۔ to Ensure and maintains Stock Cards،ledger،GRN،packing list،waybill،loss adjustment،disposAl Report in the Warehouse۔to Ensure Commodities Spot Checks are carried on weekly basis .ToEnsure FIFO & LIFO methodologies are used. To Ensures the integrity of transport information, including commodity tracking in SC standard systems . Prepares and maintains transport information for reporting purposes .to Ensures effective commodity management and quality control .to Ensures SC warehouses as managed in accordance to SC guidelines .to Ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Label and put items away on shelves/floor storage by lot and expiration date .Maintain filing system and ensure documents are archived .Support warehouse cleaning, ensuring environment is free of dirt and dust o Follow all safetv codes.Carry out tasks as assigned by the Project Manager at duty station. To Ensure the warehouses inventories are recorded accurately on a regular basis .Provide field Logistics Teams with technical support in respect to appropriate processes for ordering, receiving, distributing stocking and updating of all warehouse inventories.
Additional duties will be assigned when required

To supervise the commodities/goods loading/unloading that includes relief supplies/office inventory items of any kind.
To maintain all official and original records of the commodities/goods for audit and reporting purposes.
To Maintain sufficient quantity of stationery for Warehouse use.
To supervise Ware House Security Guards.
To coordinate commodities loading/unloading plan with all distributing teams.
To provide timely transportation and Deliveries of relief materials from Plan international
Warehouse to health facilities and sub offices. Ensure proper Stacking and Filing of MRN, PR, and way bill (bilty) etc.
TO Ensure timely Report to Supervisor and Update Computerize and Physical Stock registers.
To Ensure timely payments to Labors for loading and unloading and office maintenance.
To Ensure Ware House physical inventory at the end of each month
Maintain and improve system, which are required for standard storage, procurement and logistics practices
To ensure security and safety requirements of the Warehouse and commodities stored are in place.
Labors timely arrangement as per allocation plan provided by the program staff.
To perform certain duties designated by the management if and when need arises.
Coordination establish and maintain proper logistics coordination with All donors’ logistics departments
Reporting provide required periodic warehouse reports daily, weekly, monthly, quarterly and annual report)
Commodity Loss Management develops zero tolerance loss of commodities in the Warehouse Staff Management establish professional systems of managing warehouse staff and casual staff in the warehouse

Warehouse Commodity Management ensure that all commodities entrusted to Save the children arriving at the warehouse and leaving the warehouse are properly accounted for goods.
Logistics ensure that proper logistic arrangements are always in place so that projects will run smoothly without avoidable commodity stock shortages in the warehouse
Maintain Warehouse standards ensure that warehouse best practices, standards are maintained at all times as guided by SCI Commodity manual standards this includes but not limited to maintaining FIFO instead of LIFO unless there is reasonable grounds, proper stacking, adequate warehouse equipment etc.
Record Keeping Responsible to ensure that all the warehouse records including Ledger books, stack cards and stock control sheets are accurately filled and updated. Quantities recorded on these documents MUST correspond to the daily physical stock in the warehouse.
Coordination establish and maintain proper logistics coordination with All donors’ logistics departments
Reporting provide required periodic warehouse reports daily, weekly, monthly, quarterly and annual report)
Commodity Loss Management develops zero tolerance loss of commodities in the Warehouse Staff Management establish professional systems of managing warehouse staff and casual staff in the warehouse.
Keep monthly progress reports and activity reports.
Keep record of all activities as per SC’s policy and means of verification mentioned in the log frame matrix of the project.
Participate in the trainings as per nomination by the Sc.
Any other task as assigned by the Sc’s management or supervisor.

To facilitate Admin & Logistics Officer in arrangement of domestic travel for all the staff.
Documentation of all the travel (PR, Local Request travel form,Greet and assist visitors, answer phones, direct calls and respond to queries
Supervise support staff for effectively maintain office and staff house.
To prepared reports and other job related documents (waybill, gate pass requisition GRN etc.
To Maintain office petty cash or payments through program advance, carryout timely payment of utility bills and make adjustment of advances in the office
Procurement of office, kitchen and staff house supplies
To Maintain office file and inventory management
To Coordinate repairs to office equipment, furniture and fixtures.
To Maintain stationary stocks and distribute stationary supplies, in keeping with WV policies and procedures, as assigned. Document the distribution and usage of stationary supplies.
To Participate in professional training and development activities, as needed or requested.
To Prepare and provide material for trainings and meetings and attend meetings, when required Perform other duties, as needed or requested
To Supervise and ensure effective office maintenance as per WV standards and Run errands, as directed