Recruitment and Selection

Ensure necessary approval from country office.
Prepare longlisting and Share with program manager for furthers shortlisting Process.
Schedule Interviews and make necessary arrangement including evaluation sheets, Mode of interviews, interview panel and Inform candidates about schedule time and address via email & Calls.
Conduct interviews and prepare questionnaire for difference positions
Ensure availability of job description copies to panel during interviews.
Update HR Section questions and measure the how smartly candidate answer the questions.
Ensure employee should be aware about organization values.

Onboarding & Orientation

Conduct orientation session on policies and procedures.
Collect documents from employee and ensure all files completed as per audit checklist
Coordinate with operation department for issuance of employee id cards.
Ensure Joining form should be completely filled.
Update Employee information in HRIS and prepare payroll accordingly.
Request for the generation of employee contract to HR Department Islamabad.

Payroll, Timesheet and Leaves, Employee Exit Management

Prepare Monthly payroll of staff with all supporting documents including Leaves, Timesheet, exit form if any employee resigned.
Develop Leave balance of staff and communicate them total leaves for each month as per pro rata formula.
Ensure complete handing and taking over from resigned employee and process their salaries and gratuity.

Health, Life Insurance & EOBI

Collect Data from newly recruit staff for health & Life insurance.
Manage health claims tracker and follow up on pending claims.
Manage addition and deletion of employees through insurances format.
Ensuring newly hired should be EOBI registered.

Offer & Contract Letter, Addendum Experience Letter Management  

Issue Offer letter via email to selected candidates after completion of interviews.Coordinate with HR Operation Islamabad for generation of staff contract.
Request of addendum to HR Department Islamabad for extension of employment contract.
Provide experience letter to previous worked staff.

 
Training and development

Prepare TNA based on annual appraisals of employees and make trainings plan.
Mitigate the risk of conflict by taking proactive measures and arrange sessions on conflict resolution techniques.
Arrange performance management sessions for staff to promote professional behavior and support their learning and development.  
Perform of the recruitment process including preparation of Time Sheets, Leave records, Payroll.
Organize and facilitate Donor for arranging PSEA training among staff.

Key Achievements

Complete the remaining documents of employees in personal files
Successfully arrange and implement employee grievance mechanism system based on organizational policies.
Develop a leave tracking system for field staff.

Roles and responsibilities:

Assist HR Manager and HR officer for scheduling interviews
Update and share the employee HRIS in every month for payroll support.
Share employee recruitment dashboard for vacant positions and update on employees notice period.
Ensure the joining report of employee and share with country office for further process.
Assist and facilitate HR department for HR  audit on employees personal files.
Support Recruitment process including Call for Interviews, candidate attendance sheet, prepare candidates evaluation sheets,  facilitation in interviews, recruitment result compilation, reference check, call for documents, place the offer, due diligence from HQ HA.
Maintains confidential organized human resources records and personal files: new hiring, employment contracts, ID cards request.
Update employee information in database HRIS for smooth work flow.
Coordinate with HA Head office to develop plan for training of staff if required.
Prepare online monitoring system for staff attendance.
Prepare time sheet of staff based on Attendance Monitoring System.

Capacity Building of Staff:

Conduct session on performance management, Time Management and Conflict resolution techniques.
Orient newly hired staff on policy and procedures.
Arrange and conduct refresher on policies and procedures and grievance mechanism system session in every three month.
Work on employee professionalism and code of conduct. 

Contract, Addendum, Payslip and Experience letter Management:  

Coordinate with HR Department for timely  generation of Contracts of employee.
Prepare and update country office on addendum issuance to staff.  
Provide Salary slip to employees based on their needs.
Issue experience letters to complete staff of all district with use of master data of employees.

Key Achievements:

Successfully Completed the Emergency based project on WFP (CBT for livelihood recovery resilience building support) for 3 Districts.
Prepare monitoring and attendance track record for 3 District.
Manage Staff leave track mechanism and communicate leave balance on exceed leaves of staff.
Prepare recruitment dashboard for all districts to maintain staff turnover and timely hiring for smooth work operations.
Establish to maintain all positions in district get filled on time in all projects with coordination of Country Office.
Successfully completed the hiring for new project  with all compliance including due diligence from HQ office.  
Update few joining report formats for better understating of employee. 

Roles and Responsibilties:

Maintain personnel files of all employees in a prescribed format and keeping record.
Maintain and monitor staff timesheets and leave record.
Assist in the training and follow-up of Performance Appraisal process.
Process and maintain staff medical insurance claim records and other relevant documents.
Support the HR Manager / Deputy Manager in planning and organizing recruitment process.
Verify data for staff addition and deletions for health & life insurance.
Supporting the Manager HR and other departments in all types of audit.
Any other task assigned by Supervisor.

Recruitment and Onboarding:

Responsible for recruitment and announcement of vacant positions.
Schedule and coordinate interview and conduct reference check.
Facilitate the onboarding process for new hires, including orientation and necessary documentation.

Employee Management Record:

Maintain and update employee records and HR databases.
Ensure the accuracy and confidentiality of employee information.
Prepare and process HR-related documents, such as employment contracts and amendments.

Employee Engagement:

Assist in organizing employee engagement activities and events.
Support initiatives to foster a positive work environment.

Work as 4-6 weeks internee in this ornization