Ø  Prepare and send vouchers of all expenses of the project office in ACCPAC.
Ø  Prepare and send monthly cash and bank reconciliation reports.
Ø  Prepare and forward monthly funds requisition on time.
Ø  Keep petty cash and Maintain cash book.
Ø  Prepare project’s financial report on monthly basis and share with Management.
Ø  Prepare Quarterly Financial reports and send to donor.
Ø  Responsible of Tax deduction, deposit and online uploading of tax statement.
Ø  Make salaries payments of short term, Part time staff according to rules and regulations.
Ø  Make procurements according to the project requirement and organizational rules and policies.
Ø  Maintain attendance register and leave record of all employees working in project office.
Ø  Maintain complete record of advances, travel claims, overtime and mobile entitlements.
Ø  Keep record, maintenance of all office assets and physical verification at least once a year
Ø  Supervise the drivers and office boy in all the relevant matters.
Ø  Prepare and send vehicle monitoring sheets regularly to Administration department at H.O.
Ø  Keep vehicles and bikes in good condition. Supervise/maintain log books of all vehicles, bikes and generator.
Ø  Arrange meetings, workshops, events as and when asked by the supervisor.
Ø  Responsible for good working of all office equipment/appliances like computers, Laptops, printer, Scanner etc.
Ø  Responsible for all office administrative matters.
Ø  Focal Person HR in the office and assist in new hiring, joining, resignations, and final settlements etc.
Ø  Responsible for Record keeping of office inventory.
Ø  Carryout any other duty as assigned by management.

Administration:
 
Ø  Maintain and update inventory of non-expandable equipment and keep stock register of all expandable & consumable items.
Ø  Prepare & update inventory sheet of non-expendable & expendable items. Tag assets codes to all none expendable items. Physical verification of non-expendable items on quarterly basis. Keep record of all non-expendable and expendable items in relevant file.
Ø  To assess and take necessary action to improve general office appearance and atmosphere, cleanliness, purity of drinking water, sanitation, hygiene, supply of water, electricity, gas, and maintenance of buildings and other related matters.
Ø  Supervision of support staff and ensure staff are performing task as per work plan and keep record thereof.
Ø  Maintained and updated record of employee personal file as per check list.
Ø  Maintained record of employees monthly leave record and time sheets.
Ø  Review files and record for audit purpose.
Ø  Assist department management and staff in the implementation of administrative systems and procedures in their respective departments.
Ø  Routinely inspect office to identify any needed repairs and/or supplies.
Ø  Ensure all office equipment is functional and stocked with required supplies (toner, stationery, office supplies etc.)
Ø  Ensue timely filing of paperwork and supporting documents in administration files.
Ø  Provide on-time, standard monthly admin reports to the Operations Coordinator.
Ø  Perform other duties as may be assigned from time to time.
Human Resource Policy & Procedures.
 
Ø  Implement World Learning’s HR Policies and Procedures and ensure all HR activities are carried-out in adherence to these standards.
Ø  Work with senior staff to determine workforce needs, identify human resource and competency gaps, and devise a development and workforce plan to promote staff development and retention. Prepare and follow budgets for personnel operations.
Ø  Carry-out daily HR-related administrative duties such as updating contracts, generating employee reports and executing compliance-related activities with all existing legal and government reporting requirements.
Ø  Provide current and prospective employees with information about policies, job duties, working conditions, wages and opportunities for promotion and employee benefits.
Ø  Creating a positive working environment in which equality and diversity are well-managed and staff can do their best.
Ø  Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
Ø  Provide assistance to supervisors in determining appropriate disciplinary plan of action.

 
Human Resource Management.
 
Ø  Ensure dissemination of job adverts through all appropriate channels including the full utilization of the social media, professional networks, associations and others depending on the targeted niches; and support advertising vacancies by drafting and placing job postings in a wide range of media (e.g. recruitment agencies, newspapers, websites, magazines).
Ø  Oversee full-cycle recruitment process and directly recruit positions; develop candidate rosters, employ traditional sourcing strategies and hire the best talent.
Ø  Review position requests, job descriptions and make recommendations for ensuring accuracy and consistency.
Ø  Develop and implement induction programs for the new recruits and make sure that Human Resources Information System is updated on real time basis.
Ø  Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
Ø  Oversee exit management process to ensure seamless and positive transition for departing employees.
Ø  Maintains the work structure by updating job requirements and job descriptions for all positions.
Ø  Maintain records and compile statistical reports concerning personnel-related data such as hires, promotions, transfers, performance appraisals, and disciplinary actions etc.

 All aspects of bookkeeping including ledger input, reconciliations, journals and nominal ledger administration.
 Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner.
 Maintain imprest fund
 Ensure maintenance of effective internal controls to assure safeguarding of assets and reliability of financial statement.
 Preparation of annual budgets and cash flow projections and monitoring its implementation.
 Ensure proper preparation, coordinate and facilitate internal and external annual financial audit.
 Monitor Account Receivables and Account Payables
 Accrual of utility bills, lease contract, office rent and other expenses
 Ensure that the planed expenses are in line with allocated budget. Make recommendation of budget reallocation if necessary.
 Compilation of budgets, cash-flow forecast and financial management reports on monthly and quarter basis
 Settlement and recording of prepayments (prepaid insurance, rent etc.)
 Monitor journal vouchers
 Establish, maintain and reconcile the general ledger
 Implement financial policies and procedures.
 Maintain trainee’s fee collection schedule & collect accordingly
 Maintain all bank reconciliations and share monthly fund status with Core Office.
 Timely Monitor returns and deposited Income Tax
 Disbursement of Staff monthly payroll
 Reconcile advances with Core office on monthly basis
 Monitor and timely deposit of EOBI payments within given deadline
 Perform other related duties assigned by the management.

 All aspects of bookkeeping including ledger input, reconciliations, journals and nominal ledger administration.
 Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner.
 Maintain imprest fund
 Assist with preparation of the budget
 Ensure that the planed expenses are in line with allocated budget. Make recommendation of budget reallocation if necessary.
 Implement financial policies and procedures.
 Administer employee files and records in order to ensure accurate payment of benefits and allowances.
 Process advance on salary and maintain proper record.
 Disbursement of monthly payroll
 Maintain proper leave record of all employees
 Establish, maintain and reconcile the general ledger
 Prepare and reconcile bank statements
 Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers.
 Payment to vendors through cross cheque
 Ensure transactions are properly recorded and entered into the computerized accounting system.
 Compilation of budgets, cash-flow forecast and financial management reports on monthly and quarter basis
 Check log books of official vehicle & generator and monthly fuel consumption report.
 Prepare Quarterly financial report and submit to the donor.
 Manage the repair & maintenance of office vehicle, generator, computers and other equipments.
 Issuing Consumables and Tools & Equipments to trainers and checking proper record registers.
 Perform other related duties as required.

 Prepare and reconcile bank statements
 Ensure transactions are properly recorded and entered into the computerized accounting system
 Maintain impress fund
 Payment to vendors through cross cheque
 Check log books of official vehicle & generator and monthly fuel consumption report.
 Administer employee files and records in order to ensure accurate payment of benefits and allowances.
 Making Employees monthly time sheet and send to HR for Final Payroll for the month.

 Checking bank and cash receipt vouchers and resolving discrepancies.
 Reconciling advances against expenses, travelling, purchases and staff advances on monthly basis.
 Preparing payment and receipt vouchers.
 Maintaining petty cash records.
 Maintaining day to day log book of vehicles.

 Audit Room revenue reports.
 Audit special room rates.
 Audit Daily Checkout Transactions.
 Audit Credit Card, Cash and Company Account Bills.
 To close and check the Credit Card house Folios.
 Audit all revenue sheets.
 Prepare the summary of daily Hotel Sales.